Recap of the Diversity Outreach Speaker Training meeting on Sept 26, 2018

Attending: @jillbinder @miriamgoldman @angelasjin @cguntur @laryswan

Start: https://wordpress.slack.com/archives/C037W5S7X/p1537981268000100

@jillbinder
We have a full meeting today. We have so much high impact activities going on in our team right now!

Agenda:

  • Reports and updates on things you all and I are working on
  • Report on our speaker roster essay
  • Upcoming trainings statuses
  • How we should manage the Helpscout queue when there are trainings lined up
  • Get your feedback on the “a meetup has run a workshop” followup questionnaire
  • If time: Start talking about how Phase 1 is going, when we consider it to be complete, and what should be saved for Phase 2
  • Open floor for questions, comments, concerns, etc.

Reports

@jillbinder
So first, how is it going? What things have you been working on and how are they going?

@miriamgoldman
I just got back from WCLAX where I spoke about our group in various conversations. I’m preparing to lead my first training this weekend, and then I’m going to get up to speed on Helpscout.

@jillbinder
Great work, @miriamgoldman! How were the conversations about our group at WCLAX received?

@miriamgoldman
Very well! WCLAX seems to have one of the more receptive and open crowds at camps I’ve been to

@jillbinder
Lovely! I know they have done a lot of work around Women in WordPress already. They founded the group of that name and are pioneers in this area for WordPress.
Did you moderate a Women in WordPress panel at this one?

@miriamgoldman
Yep. Forgot to mention our group during the panel though.
Had a bit of anxiety right before due to the previous speaker cutting it way too close with timing

@jillbinder
Oof, sorry to hear that happened! And glad you were still able to talk about it in other places.

@cguntur and @angelasjin
We are working on the Meetup titles spreadsheet to find any workshops that have been run that our team doesn’t already know about.

@angelasjin
I’m communicating and scheduling the trainings in Helpscout for the Meetups who would like the trainings coming up, and sending out confirmations and logistics.
I’ve scheduled a training for October 17th. I’m also working on creating some documentation for using predefs in HelpScout.

@laryswan
Had a couple of conversations at WC NYC about our work and pitched us in my session (thanks for attending, @angelasjin).

@jillbinder
That is fantastic, @laryswan! How was it received there?

@laryswan
I get the sense that NYC is ahead of the curve on diversity and inclusion, so sort of gratifying to see it not be something novel 

Our speaker roster essay

@jillbinder
After our team gave feedback that I incorporated, we sent out the essay to the WordPress community to look over for two weeks.

We had one person reply. It was @mrwweb from Seattle. They did a lot of great work in Seattle last year in particular where with their huge focus on getting more women speakers at their WordCamp, they broke the record with 60%.

I need to look over and incorporate his feedback.

This week my focus is on the follow up email questionnaire, so it won’t be this week. Likely in the next week or two, and then we can publish it and promote it.

So if anyone else has feedback, you still have time!

https://make.wordpress.org/community/2018/09/13/input-requested-building-a-diverse-speaker-roster-document/

Upcoming trainings statuses

@jillbinder
We have three trainings scheduled coming up!

Saturday, September 29th at 16:00-18:00 UTC
@laryswan and @miriamgoldman are running this one.
I believe we have 2 confirmed. There may be some more after Angela wrote to more folks about it.

October 17, 2018 at 18:00-20:00 UTC
@angelasjin is running this one.
I think we have a few signed up for it.

Saturday, October 27, 2018 at 16:00-18:00 UTC
@laryswan is running this one.
It was by special request. We have that Meetup confirmed for it. There may be more from Angela’s new Helpscout replies.

It looks like we have more confirmations this time, so I’m expecting (hoping) for a higher likelihood of folks who said they’d be there show up. ;D
And on that note…

How we should manage the Helpscout queue when there are trainings lined up

@jillbinder
So far when people write in, @cguntur lets them know that we’ve received their response and that we’ll get back to them with training dates.

What I’d like to see happen now that we are planning trainings out a month or more in advance, we start replying with the upcoming dates.

@angelasjin created a “predef” (aka template) in Helpscout that is accessible via one of the icons in the Helpscout toolbar.

The predefs are available from here:

@angelasjin
Yep! I made two predefs: one for sharing dates and times for upcoming trainings, and the second for confirming that folks are signed up for trainings. I’ll put together some instructions on how to use them

@jillbinder
Yes! Following on what Angela said, the other thing I’d like to see is timely follow ups when people say yes to a training, giving them the info with their confirmation, the webinar link (or as in Angela’s case, letting them know that she sent them a google hangout invite), and that they should wear headphones if they can. She’s written this up in the other predef.

@cguntur
I can do that as I am the one replying to people when we get the initial emails

@jillbinder
That would be excellent, @cguntur. So when you’re doing your daily checking for the new, initial emails, you could use the predef letting them know about upcoming workshops to reply to them in place of the current message you’ve been using.

I believe there’s a spot to change the dates of the upcoming workshops. So we need to make sure that you know all of the dates.

@cguntur
Maybe we can have a shared Google doc where everybody can post the upcoming training sessions? I can check that doc and update the predefs as required?

@angelasjin
The info should also be in the shared calendar

@jillbinder
Ok! How about: We keep the list in the shared calendar, and we also ping you any time we schedule a new one?
That way you’ll know when there’s been a change.

@cguntur
That’ll be perfect!

@jillbinder
I’m thinking that for the scheduled trainings, the person(s) who is running the training should send the confirmation.

Would that work?

And do folks think that just looking through the messages themselves is enough, or should we create a system to keep track of who we said yes somewhere? (Which still means going in and reading the messages anyway!)

For writing new trainings to people already in the queue, and for following up with folks who say yes,

each trainer should also know which trainings are available so that they can include all the dates in their messages.
Well, also we’ll have the predef.
@angelasjin, does the predef save the dates or do they need to be written in each time?

@angelasjin
They’ll need to be written in each time

@jillbinder
Ok. I’m wondering now if there’s a way to save them so that each time one is created, it can be added. And then the person sending it out would just need to remove any that have passed.

What do you think?
And maybe remove any that the individual they are writing to has already indicated wouldn’t work for them.

@laryswan
Thinking out loud and haven’t thought this all the way through, but . . . Maybe use Meetup to let folks RSVP for classes. Or Eventbrite. Or set up a site and use a class-registration plugin.

@cguntur
I like the class registration plugin

@jillbinder
A much simpler version of that was when I sent out the signups in a form (typeform I think). That had a high attendance rate.

@andreamiddleton
existing tools are nice and existing 🙂

@jillbinder
Yeah. Instead of sending the dates in the email, we could send a link to something where they choose which one they would like to attend. And then bonus, we have an easy list created for the trainer.
The trainer still needs to follow up with the details, if the tool we choose doesn’t include that.
Who can look for something simple for us to use?
Until we have that sorted, let’s continue with our email system that we’re creating. Easiest way to keep going, for now.

“A meetup has run a workshop” Followup Questionnaire

@jillbinder
Next agenda item is exciting to meee. It’s been something I’ve been working on here and there for months, and now we have a deadline of end of this month so I’ve put more focus on it.

@miriamgoldman and @dianewallace said yes to writing this and sending it out back in the summer, and there have been delays. I’m happy we’ll be able to start doing this soon.

So the quick background is:

Several of us were thinking that we support Meetups up until the workshop, and then they don’t hear from us anymore.

It would be great if they could have a way to tell us how it went, tell us about any suggested changes, etc.

And then I learned that it would be even better if we can collect data for reporting to the bigger WordPress community at the end of the year some important stats about what we’re doing.

And that delayed me. Heh.

It’s a much bigger thing to think through the strategy of combining both of these needs.

And so finally I thought through the strategy on this and then @andreamiddleton and I fleshed out how to get these questions answers both quantifiably for our global report as well as get the qualitative info that our team wants.

I’d like us to take a few minutes now to look over what we’ve done up, please!

Diversity Workshops Email Questionnaire Follow Up

https://docs.google.com/document/d/1aYEYhW6C-u0cMcbf8RBgT15z_PM-MoqFkgfAcWQQXy0/edit?usp=sharing

I believe you can comment in the doc itself, or you can tell me your thoughts here.

The last agenda item was open floor discussion, so if there is anything burning feel free to post it here while folks are looking at the document.

@cguntur
Looks good to me

@jillbinder
Thanks, @cguntur!

A couple more things on this:

After we have created the Google Form, it would be great if one of the people on our team who has run the workshop in their city could fill it out and then tell us how long it took, so that I can include the time in the message. Hopefully people knowing how long it will take will encourage a higher response rate.

I will want everyone on our team who has run it to fill it out anyhow so we can capture your info too.

@angelasjin
Can you remind me when we send this out? Is it immediately after a group runs the training?

@jillbinder
Yes, it would be immediately after.

Plus the ones who have already run it in the past so that we don’t lose them.

@angelasjin
It would be tricky for folks to answer questions 10 and 11, but it is also important to capture that info

@jillbinder
Good point! @andreamiddleton and I were thinking we could flag those ones in Helpscout and then write to them again after they’ve done their WordCamps. eta 3-6 months later.

@angelasjin
Ok cool. I think that’s a great plan!

@jillbinder
I’ll find out from @miriamgoldman and @dianewallace how they want to track it and then handle doing those follow-ups 3-6 months later.

@jillbinder
The other thing to mention is why there is a timeline now:

On the small chance that our findings might be reported at WordCamp US, that is two months from now. We want to give folks time to get their responses in to us. So two months is a good amount of time to give them and consolidate the info.

I’d like to get more feedback from our team before we create it and start using it. I think maybe a week from now? Is that enough time?

@jillbinder
I am officially bringing the meeting to a close. We can always chat about any of the items after the meeting, as always.

I’m really proud of how much our team is doing. Lots of folks working on what I call “high impact” activities right now! All for forwarding our singular goal of getting 27 Meetups to run the workshop this year, and the important support items around that.

Thanks for your work everyone!

#wpwomenspeak

End: https://wordpress.slack.com/archives/C037W5S7X/p1537985019000100

Input Requested: “Building A Diverse Speaker Roster” Document

Hello! The Diversity Outreach Speaker Training group is creating a document for WordPress Meetups and WordCamps entitled: “Building A Diverse Speaker Roster.”

Before we post it in the handbook, we would like to get your feedback on it, please.

Deadline: 11:59pm Pacific time Sunday, Sept 23 (6:59am UTC Monday, Sept 24)

I am posting the content below. You can make suggestions by commenting on this post or by doing it directly in the Google doc:
https://t.co/I9kqujqHpq


Document: “Building A Diverse Speaker Roster”

Lack of Diversity

Have you noticed that there is mainly one kind of speaker at your WordPress events?

It is a common phenomenon in technology for those who belong to the major population of an area to become the ones to do most of the public speaking. Those who do not fit into that group have many reasons not to step up to speak, – for example, they may not view themselves as belonging to that group, or they may not believe they have anything of value to contribute. As a result, the kinds of speakers at tech events – in our case WordPress events – can frequently become homogeneous.

In North America, for example, many speakers at WordPress events are young, white, cisgender, straight men. There are so many other voices that aren’t being heard as much: women, non-binary and trans folk, genderqueer folk, LGBTQ+, people of colour, people of various physical abilities, people with varying mental health, folks who are older, etc.

Why?

Why does it matter who is at the front of the room speaking?

  1. The audience is not represented by the speakers

Many WordPress events are successfully expanding the kinds of folks who are in the audience. For example, there have been more women-identifying WordPress event attendees in Vancouver, Ottawa, Toronto, and Montreal, Canada. That doesn’t mean that everyone in the audience is reflected in the speaker roster – a different group may feel like they don’t belong there. But there are many folks with a wide range of knowledge to share and everyone can feel included.

  1. Users are not represented by the speakers

WordPress is amazing in that it is open source and so all sorts of people use it. We want a more fair representation of our users among the people who are speaking.

  1. Our speakers help shape our technology

One of the ways in which WordPress is being shaped is by the people who speak about it publicly. Many diverse folks, by nature of having had different life experiences, would approach problems differently. Just as how a developer’s point of view is different from a user’s point of view, so are our viewpoints vs the standard speaker. Many people have experiences that aren’t necessarily being shared right now.

  1. Diverse technology needs

If only one kind of person is speaking about the technology, they may be missing key issues that don’t affect them but would prevent other kinds of folks from having the same, positive experiences and success. Size of text and color contrast are two simple, but significant examples. There is much more that can be considered if folks who are affected have the opportunity to speak up.

  1. Unique perspectives benefit everyone

Different kinds of people bring in different kinds of ideas that benefit everyone. A famous example in the physical world is the curb cuts that were first installed to help disabled veterans in the 1940s. They turned out to benefit many more people than the group for which they were originally intended.

By bringing in more diverse people, there’s also an increased chance of bringing in folks who straddle several roles, thus creating unique things with unique perspectives. Power users who use technology in interesting ways, front-end developers, business people who use plugins to make specific kinds of sites, typographers who use WordPress to do cool things with typography… People to talk about running a business in WordPress, how developers can communicate with designers, different things you can do with WordPress… etc.

Now that you know why it is a great idea to build up a diverse speaker roster, let’s look at some challenges in doing so and some potential solutions.

None In My Community

There are no diverse folks in my community

  • There are no diverse people coming out to your events, and you don’t know any personally who do WordPress.

Solutions:

  • Ask your network for folks they know of those groups who do WordPress that they could introduce you to.
  • Find those communities in your area – online and in person. Try to form genuine, friendly relationships with members so that they can then help you reach the WordPress enthusiasts in their communities.

None applied to speak

No diverse people have applied to speak for my event

  • There are diverse folks who do WordPress in your community, yet they are not applying to be speakers.

Solution: Ask them directly. They may tell you their reasons they wish not to and if they do, listen. The following replies can help. See the next few points.

Nothing to talk about

I ask them directly and they say no because they think they have nothing to talk about

  • Typically, when member of the dominant group of a region knows a little bit about a topic, they feel like they know enough to give a talk about it. Conversely, frequently when someone from an underrepresented group knows a little bit about a topic, they don’t feel they know enough to talk about it.
  • Thus, when we ask diverse people: “Would you like to apply to speak at our WordCamp?” we often get these two answers:
    • “What would I talk about?”
    • “I don’t know enough to give a talk,” or “I’m not an expert in anything”

Solutions:

  • Mentor them on the spot. Suggest things you know they could talk about. Explain that you don’t need how-tos but rather stories. Stories are more engaging for audiences. Everyone’s an expert in their own story. Ask if they have a good story about something that they’ve learned or mistakes they’ve made. If they feel they haven’t learned anything yet, one idea is to suggest that they take notes as they start to learn so that they can tell their story about it.
  • Run our Speaker Training [& Diversity Outreach] workshop that will help them see they have many things they could talk about, and also helps them through many other obstacles they may have currently to public speaking:
http://diversespeakers.info/

(Please tell us you’re running it so we can track how many trainings happen in a given year and/or request help with it here:

     http://tiny.cc/wpwomenspeak )

Nervous about public speaking

I ask and they say no because they don’t feel comfortable public speaking yet

  • They have no experience with public speaking or have had bad experiences with it and are not feeling comfortable doing it (but they do want to).

Solutions:

  • Small steps to build confidence are valuable. Suggest that they speak first to:
    • the mirror
    • a video camera
    • pets
    • friends and family
    • smaller Meetups
    • your local WordPress Meetup (before speaking at a WordCamp)
    • etc.
  • Suggest they be the moderator of a panel of a topic that they are interested in.
  • Suggest they give a lightning talk. Ten minutes is a great way to start.
  • Suggest they give a duo talk with someone who is a confident speaker.
  • Remind them that just about every public speaker is nervous, even if they don’t look like it!

Q&A

I ask and they say no because of the Q&A section

  • Handling the Q&A section is preventing them from being willing to speak

Solution:

  • Read through our info about that in our workshop material. We have solutions for:
    • Tricky questions
    • The smarty-pants
    • Unrelated questions
    • Silence
https://github.com/wptrainingteam/becoming-a-better-speaker#handling-qa
  • Let them know that they don’t have to have a Q&A section. Some speakers and events have done away with it.           

Being An Effective Ally

I want to help with diversity but I don’t know how.

You are in a position where you can offer to do more to help, and don’t know what to do.

Solution:

  • Offer to help them with their talk proposals. Their talk may be great, but if the proposal isn’t good, it won’t even be considered.
  • Offer to help them with crafting their talks and slides.
  • Offer to be a person they can rehearse with.
  • Read over our workshop materials at http://diversespeakers.info/ and use that info to help them.

Call For Diverse Speakers

How can we write our Call for Speakers in a way that encourages a diverse range of applicants?

  • You don’t know how to write up the speaker call-out on your WordCamp website to encourage more diverse applicants

Solutions:

  • Let them know they don’t need to be experts. You’re interested in all range of experiences. Everyone’s voice is valuable and interesting.
  • Encourage stories.
  • Encourage them to talk about anything in WordPress that they are passionate about. Remind them that non-technical talks are also welcome, such as users, community, design, marketing, and others.
  • Folks with impostor syndrome – which is more common amongst people of diversity – will self-select themselves out when they see words like these:
    • Rock star
    • Superhero
    • Ninja
    • Jedi
    • Guru
    • Genius

Use a tool like https://textio.com/ to make your writing more inviting for more people.

  • Be mindful of using photos throughout the site for your event that show different types of people so that it is clear that diverse people are welcomed at the event. Be sure to include them on the call for speakers page.

Accessible Events

What invisible things are preventing a more diverse group of people from attending and speaking at our events?

  • We don’t know what invisible things are preventing more kinds of people from attending and speaking at our events

Solutions:

  • Don’t use gendered words like:
    • Guys
    • Girls
    • Women
    • Men
    • Ladies
    • Gentlemen
    • Etc.
  • Instead opt for words such as:
    • Folks
    • People
    • Friends
    • Assembled guests
    • Colleagues
    • Esteemed colleagues
    • Y’all
    • Guests
    • Esteemed Guests
    • Collaborators
    • My companions
    • Partners
    • All assembled
    • etc.
  • Offer childcare.
  • Have the event at different times that work for people with families. Don’t hold them all at 9pm at night. Weekend afternoons may work. Ask those with children what works for them.
  • Elevators and ramps rather than stairs.
  • Washrooms:
    • Have washrooms that are trans friendly
    • Have single stall toilets available for trans women who may prefer it and for non-binary folk.
    • Washrooms that are power wheelchair accessible
  • Request no one wear scents for the folk who are allergic.
  • Live captioning.
  • Sign language interpreters.
  • Pronouns on your name badges so that people who don’t use the binary pronouns feel welcome. One suggestion is to make this optional so that folks who don’t feel comfortable outing their pronouns in public yet won’t feel obliged, and those who don’t feel comfortable without proper pronouns will feel included with the majority of folks sharing theirs.
  • Not everyone may want their photos online. It could be for personal reasons or even in some cases, safety reasons. Allow a way for people to opt out of being photographed, such as having a different color lanyard.
  • Anything else you can think of that expands the kind of person who can speak at and come to your event.

Following these suggestions will help in the road to including more people; that kind of radical inclusion creates an amazing space of respect and innovation for everyone.


Thank you in advance for your help!

#wpwomenspeak

Recap of the Diversity Outreach Speaker Training meeting on Sept 12, 2018

Attending: @jillbinder @miriamgoldman @dianewallace @angelasjin @simo70 @cguntur

Start: https://wordpress.slack.com/archives/C037W5S7X/p1536771695000100

Agenda

  1. Reports from you
  2. Reports from me
  3. Status of our Speaker Roster essay
  4. Doing trainings
  5. Anything else / open discussion

1. Reports from you

@jillbinder: First I’d like to hear about what you’ve been working on, any promotions you’ve done or are planning to do, any trainings you’ve run or are planning on running, anything else related to our team.

@miriamgoldman: I’m getting ready to run a train the trainers session with Larry at the end of the month. I’m also going to be promoting the training, and our group, at WCLAX next week.

Once my workload decreases at the day job, I’m going to run an actual in-person training session here in Ottawa. I have a friend who wants to do it, and there might be other interest.

@jillbinder: Have I or @lswanson shown you the script yet? If not, I’ll send that to you after the meeting.
It makes it easier, as @angelasjin can attest. 😉

@miriamgoldman: Not yet @jillbinder, so sending it along would be great!

@jillbinder: nods It’ll be up in public on the Training site soon, but is not quite yet as far as I know.

@angelasjin: Jill and I did a train the trainers session in late August, which went well! I’d love to do it again 🙂

@jillbinder: Yay @angelasjin! You did so great. In the Training section of this meeting today let’s talk about scheduling you for another one. 🙂

When we talk about the Training section, we can talk about how Angela and I did it. She lead while I watched and jumped in to fill in blanks as needed. Now she’s ready to do on her own (in my opinion……).

But there’s also the option to watch while someone else leads, too. Like @webrite recently did. 🙂 I believe she feels ready to start training too now.

@simo70: I’m organising WCMIL, and I did a “one to one workshop” 🙂

@jillbinder: That sounds great, @simo70 . What is a “one to one workshop” ?

@simo70: I did the workshop for a women that suffers “impostor syndrome”. After a call with me, she sent two applications 🙂

@jillbinder: Wow, @simo70 ! That is fantastic. Also thank you again for running it so many times for full groups, too. You’ve been a star with this.

@dianewallace: I have been talking to WordPress London about doing something, such as a workshop event, with the training – either stand alone or as part of a contributor day… I just need to do the training myself first!

@jillbinder: Fantastic, @dianewallace. Let’s talk in the Training section about getting you set up for getting trained. 🙂

Great work, everyone. We feel quite on track. I’m feeling pleased.

2. Reports from me

@jillbinder: Speaking of on track, my report starts with numbers. Wooooo numbers.

Our full number of folks who have expressed interest in some fashion: want training, have been trained, have run it with or without training: 45 !!

That actually includes the folks who have run it for more than one group: @sheilagomes and @simo70 in particular have added to that number.

The number who have been trained by us and/or who have felt ready to run it without our help: 32 !

A special mention goes to how many of those folks are members of our team: 14 !

I’m really pleased at our own team’s high participation. Particularly after my recent revelation that that was a priority for us. Also, when @kelliwise  ran a training, a number of those folk joined our team, so they added to our number as well.

The number of times it has been run for Meetups or groups that are close enough to Meetups to count towards that number (I’m counting companies sometimes, or Meetup-adjacent like WordCamps, BarCamps, etc.): 15
[number edited to reflect a Meetup popping in to the meeting letting us know that they ran one too]

That is the number that I am aware of, but it’s possible it has been run more times than that.

Our goal for the year is 27, so I’m very interested in finding out if there are others that we don’t currently know about and have tracked in our spreadsheet.

As a reminder, we track it in our spreadsheet here:

https://docs.google.com/spreadsheets/d/195OBnYAOIvZNeoOSmginTtwzY8yegWCQWWm4Jf31gik/edit?usp=sharing

Does anyone have ideas on how we could find out who else has run it?

None? I have a couple of ideas for how we could find out if anyone else has run it…. Wondering what your thoughts are on these.

  1. We could ask the Meetups in the next newsletter that goes out. We almost always have an article in it, so we could include it in our article.

(Along with the mention of the Sept 29 Train the Trainers that @miriamgoldman and @lswanson are running.)

2. We can look through all the titles of Meetups that have been run this year and see if any look like they could have been our speaker training…….

Thoughts on these? And/or do they jog other ideas?

@dianewallace: We could ask our local meet ups to tweet/message all their local communities?

@jillbinder: Sure!

For the second idea, looking through the titles of Meetups, would anyone be willing to spend 1-2 hours within the next couple of weeks, before our next meeting, to do this? @andreamiddleton can tell us how to view all the Meetups titles.

@andreamiddleton: It just does it in CSV form only :slightly_smiling_face: and it’s not publicly available yet — lemme know time periods and I can export a report.

Fun fact: between June 1 and Sept 1, our chapter had 1335 meetup events!

@cguntur: I can work on the meetup titles

@angelasjin: I can work with @andreamiddleton on that

@jillbinder: Thanks both! Maybe you can both split it up and do half each?

We can get it in the Meetup newsletter going out later in September, and we can ask our local meetups to tweet/message their local communities asking them. @dianewallace’s idea doubles as a way to promote what we’re doing, too. I like it.

3. Status of our Speaker Roster essay

@jillbinder: I’ve gotten some good feedback from some folks on our team and a group not on our team who found it useful. I just need to finish incorporating the feedback, and then it’s ready to show the larger WordPress community for their feedback.

My goal is to finish it today or tomorrow and post it on the Make Community blog with a deadline of our next meeting.

That way it’ll overlap with the Community meeting a week from tomorrow.
There tends to be more response after posts are announced in that meeting. 🙂

And then in 2 weeks I should be able to incorporate that feedback then and then get it on up in the handbooks.

And then we can announce to everyone everywhere that there is this great resource that they can use. ^_^ #smallgoals

Particularly to our WordPress folks, of course. Tweets, mentioning at WordCamps, putting it into one of the Meetups newsletters, etc.

4. Doing trainings

@jillbinder: I would like to know:

  1. Would you like to run a Train The Trainers coming up? By yourself, as the lead with someone who is trained being your support, or watching/being support while someone else leads?
  2. I’m also interested in: Having you run the workshop for your local community, or even remote communities online.

    Do you have what you need for that?

    Do you need training? (cc @dianewallace)

@dianewallace: If there are any coming up I will sit in, but I should be able to just go through the training on my own tbh. Just need to find the time!

@jillbinder: Sounds good, @dianewallace. You have the option of sitting in on one, or if I haven’t already, I can send you the recording and the script.

@dianewallace: @jillbinder that sounds good – it would be useful to have the recording and the script (I’ll check in case you have already sent it though

@jillbinder: We have one running Sept 29th at 9am Pacific time. That is within an hour of this meeting, so it might work out in your timezone….

(I forget where that time lands in daylight savings time.)
It’s a Saturday.

@jillbinder: I know @angelasjin is happy to run another, so let’s also talk about what would be good timing for that. How about sometime in September or October, Angela?

@angelasjin: I can run one the week of October 15th!

@angelasjin Great! You can either pick a day that works for you in 9am PT, or you can doodle poll the folks in Helpscout who want the training and see what would work for them.

@angelasjin: I’ll reach out to the folks in HS

@jillbinder: Is anyone else either ready to run the Training or the Train the Trainers, or have a question that will help them get set up to do it?

5. Anything else / open discussion

@jillbinder: In our last 2 min, anyone have other questions or items related to our team’s work that they’d like to bring up?

Wonderful. Thanks all for attending. If there is anything, you can always reach me here or in DM afterwards.

I feel great about how we’re doing. Thank you all!

End: https://wordpress.slack.com/archives/C037W5S7X/p1536775277000100

#wpwomenspeak

Recap of the Diversity Outreach Speaker Training meeting on Aug 22, 2018

Attending: @jillbinder @angelasjin @andreamiddleton @dianewallace @meher @webrite @cguntur

Start: https://wordpress.slack.com/archives/C037W5S7X/p1534957241000100

Agenda:

  • Reports on what folks are working on
  • Our Trainings coming up
  • Meetups newsletter
  • Email follow-ups after workshops
  • Status of our Build a Diverse Speaker Roster doc
  • Workshop timeline
  • And! A new Diversity group is being formed. What that’s about and how we may be coordinating with them.
  • Running our workshop

Reports:

@angelasjin
Seattle held a diversity speaker training meetup about two weeks ago, and we’re planning on making them a more regular occurrence. Next Wednesday, I’ll be doing a train the trainers session with Jill.

@webrite
I’ll be joining you to @angelasjin

@jillbinder
Yay @angelasjin and @webrite! I’m looking forward to that. We have one Meetup signed up so far for that, and I’m expecting more to come in. That is the “Train The Trainers” training for Meetups to run our workshop.

@miriamgoldman
Spoke about our group in her talk at WordCamp Montreal. It was really well received. People were surprised and pleased to learn about all the different ways they could get involved. Nobody asked about our group specifically, but Miriam did highlight it in the talk.

@cguntur
In addition to replying to our HelpScout queue every workday, Chandrika is also now reaching out to the Meetups who would like the training and is coordinating who is taking which training.

@jillbinder: It looks like we have 2 sign ups so far, I think. One for each — Sat the 25th and Wed the 29th.

@dianewallace
I still mean to go through the speaker training – then hopefully be able to help out.

@jillbinder
That would be wonderful, @dianewallace. Let us know if we can support you with that.

@dianewallace and @miriamgoldman
Are on hold on following up with groups after they have run the workshop, waiting for @jillbinder to finalize the goals and questions for that. I will talk about where that project is at in a bit.

Meetup newsletter

We are announcing our two August trainings in the newsletter, in addition to our regular “hey come get training with us” call-out.

@andreamiddleton is hoping to get it out this week, which would be great as it’ll be before our Saturday training.

@larryswanson and @miriamgoldman scheduled running a Sept training later in the month so that we’ll be able to be in the September newsletter for that as well.

Follow ups after Meetups have run our workshop

Currently it feels like we give them a lot of support up until they run it, and then no support after to check in how it went, giving them the chance to give us feedback, etc. Also there are some stats we’d like to collect for a report at the end of the year.

@dianewallace created a great draft, and when I showed it to @andreamiddleton I realized we need to put a lot more thought into the goals of what we are doing with this data.
After the initial convo with Andrea I have been giving it a lot of thought, and now together we are creating the next version of it.

I think it /might/ be close to done, and we’ll be able to start sending it out soon. Possibly! Depends a bit on my client schedule too, as I have been quite swamped this summer and that has delayed some things. It does look like I have some time opening up, so I hope to finish it.

I will keep everyone posted on the status of that.

Building A Diverse Speaker Roster

@tinat started working on a great draft for our “Building A Diverse Speaker Roster” document for the WordPress community at WCEU.
I have done the next draft of it recently, and now @andreamiddleton and I are working on the next version of that.

I think after a bit more work it’ll be ready for feedback from our team.

Workshop timeline

@anchen, one of our Train the Trainers participants, has taken the timeline that Vancouver used to run all 5 modules in 4 hours and has written it up in a format that anyone can use. I need to talk to the #training team to see where would be appropriate to put it in our training.

This timeline is ready for our team’s feedback. Please take a look and let me know any changes you think there should be:

https://slack-files.com/T024MFP4J-FCCJX90AC-50c40a4163

Big Announcement: Global Diversity Working Group

@Laura from Germany is creating and leading a new Global Diversity Working Group.

It’s very exciting stuff!

The concept and how our group will connect with it are still in discussion… But this is what they and I are thinking so far:

Their group is going to be to connect people around the world to work together on getting the WordPress events like the Meetups and WordCamp to be more diverse and inclusive. <3 <3

It’ll likely be an umbrella working group that all the Diversity groups and projects will fall under, such as the Community Code of Conduct and our Diversity Outreach Speaker Training team.

If it goes the way we are envisioning, there will likely be cross-over opportunities for people to work on the diversity topics they are currently passionate about at any time. That means that we’ll have access to more people to work on ours, and you’ll have more opportunity to contribute to the diversity of WordPress in many areas, if you wish!

And of course to continue to help further the diversity of speakers, always. 😉

I think this is going to really help forward our team as well as put a spotlight and solutions on some much needed issues.

It is still in discussion if this is the right way to get more people involved. There are a lot of diversity projects that are possible and we would love to see as many folks passionate about this topic, as we all are, working on them.

@andreamiddleton
It will be great to expand the resources available to community organizers as they work toward the goal the community team sets for all our people: to create welcoming, inclusive, and participatory events

@jillbinder

Currently they are working on their mission statement and self concept. There is no action to take yet and no changes to our group yet.

However if anyone would like to help them with these initial parts, reach out to @Laura.
Currently their meetings are at 6:30am PT / 9:30am ET / 14:30pm UTC on the same days as ours. I believe that will be changing.

Running Our Workshop

Last official item for today is to chat about folks in our group running the workshop in their own cities and/or online, and then for those who feel inspired, run more trainings for the Train The Trainers.

How are folks doing with setting them up in their own cities? I know a handful were thinking of doing one this Fall…

@angelasjin
With respect to setting up trainings in Seattle, we’ve talked about hosting more regular workshops, but summer is definitely keeping everyone busy. I’m hoping that we’ll have a more defined plan over the next couple of months.

@jillbinder
Yes, excellent. I know you just ran one, and it’ll be great to start having more throughout the year.

Ok, wrapping up for today. If anything else comes up, you can reach out here or reach out to me after.

Thanks again everyone for all the group work you’re doing and that we are going to keep doing.

End: https://wordpress.slack.com/archives/C037W5S7X/p1534960030000100

#wpwomenspeak

Recap of the Diversity Outreach Speaker Training meeting on Aug 8, 2018

Attending: @jillbinder @miriamgoldman @angelasjin @webrite @lswanson @dianewallace @cguntur @ncsumarit

Start: https://wordpress.slack.com/archives/C037W5S7X/p1533747634000032

Agenda:

  • I have some quick recaps
  • Check in who else has recaps
  • Running our next train the trainers

Jill’s Recaps:

Summer has been slow. I don’t think any more groups have run it since our last meeting, though I know that Seattle is running our training this evening. Hooray!

We’ve had a trickle of a few more folks being interested in running it coming in through our HelpScout queue
(via our form here: http://tiny.cc/wpwomenspeak )

A lady in Germany is very interested in promoting our work. One of her questions for me is if anyone in our team attends WordCamps in Europe, particularly wordcamp nijmegen at start of september coming up.

@sheilagomes and @simo70 have been our most active Europe members so far, so I’m pinging them.

Though of course anyone in our group out in that area is welcome to respond.

Thanks to @kelliwise for promoting our group — we’ve had an influx of new members.

Miriam’s Recap:

Status quo here. Main thing is prepping for WordCamp Montreal this weekend. Our group is being featured in my talk.

I’ll be at WCLAX September 21-23 so will do outreach there as well.

@jillbinder: Wonderful! They are a hub of Women of WordPress out that way, so we might be able to leverage that to getting some to participate in the WordPress community along those same lines further and/or run these trainings themselves.

Melanie’s Recap:

I will be attending the September WordPress Toronto meeting where I will talk attendees about our group.

I will run the training for our group likely late September or early October.

Larry’s Recap:

I submitted our Train the Trainers lesson plan last week to the #training team. They haven’t accepted the pull request yet. If folks want to see the current draft, let me know.

I’ll be speaking at WC NYC Sept 15-16. Planning to do outreach there.

Chandrika’s Recap:

I have been working on the HelpScout.

Will have more time after the 15th. So, probably can do a bit more then.

Next Train The Trainers

@jillbinder: I’d like to talk about running our next Train the Trainers for the Meetups. We have gotten through a lot of our queue of meetups waiting to be trained and now we’re down to only around 10.

However, quite a few of those would like to run it this Fall, so I would like to see if we can get a training in in August.

I will be starting a school program in September, so I have a vested interest in getting more trainers on our team ready to be training. 😉

I propose:

  • Either folks watch Larry or I
  • Maybe even co-facilitate
  • If anyone wishes, they can even be the main facilitator and Larry or I can jump in as needed

A reminder that our current version is mostly hitting play on a recording, but there is a bit of speaking before, during, and after. We have that all scripted out!

The only “winging it” parts are the Q&A. But there you just answer what you can and let them know you’ll get back to them on anything you don’t know. If Larry or I are there, we can answer those ones.

@lswanson: I could do one Sat. 8/25.

+1 for co-facilitation – and for letting new folks lead with me or Jill as back-up.

@webrite: i would like to sit in on one, how do i make that happen

@jillbinder: @webrite That would be wonderful. We run them on Zoom, so you would be another “participant” on the Zoom call.

@webrite: I will be happy to join in and see this in action

@miriamgoldman: If you have it scripted out, I can do:

  • Labour Day weekend (September 1-2)
  • September 7-9
  • September 14-16
  • September 28-30

In terms of actually running the workshop, once I confirm my WordCamps for October, I’ll figure out when I can run it that month in Ottawa.

@angelasjin: I could do one during the last week of August
(although not on Monday the 27th)
I can do the weekend of September 8th as well.

@cguntur: How long is the training? 1hr? If it is 1 hr, then I can maybe do it on the 30th

@jillbinder: We leave up to 2 hours for it. The recording is 1h 20m, and there is time for talking before and after.

It is a good timeframe, and also we will probably look at shortening it in the future. @tinat found someone to shorten our video (I’m guessing it would shave 5-10 min), which I’m looking forward to finding out how that is going.

@jillbinder: I’ll be available to participate (and/or run) one of them. Looks like @lswanson will be able to do one as well. These all work for me except for Labour Day weekend. I’ll touch base with everyone else on their desired level of participation and work the trainings around that.

@ncsumarit: I’m hoping to run one with my colleagues in the Raleigh Meet-up in the fall and spring. I’m available to help run one in the future but should at least co-facilitate or attend one before then.

@jillbinder: Wonderful @ncsumarit! I forget if we have your info in our form yet so that we can follow up with you about this? http://tiny.cc/wpwomenspeak. Just to make sure we’re talking about the same thing, the ones that we are running right now are for training others in how to run it. Which is slightly different from just running it for a group. Though it would still be valuable to attend this if you wish.

@lswanson: To what @jillbinder just said about us all being on same page – if anyone has ideas about how to label our three activities – 1) local folks running the workshops, 2) community team folks training local organizers, 3) more experienced community folks training those trainers to run the trainings – I, for one, am all ears

@jillbinder: So far I am calling them Training and Train the Trainers. Other titles welcome.

@jillbinder: We will be using the calendar that @angelasjin set up for us last time to share with each other when the trainings are occurring.

@webrite: Where do I find the calendar.

@angelasjin: If you DM me your email address, I’ll add you to the calendar! Everyone who has access to the calendar should be able to add other folks to it as well.

@jillbinder: Thanks all for helping to move us all forward. I’m looking forward to the Fall when Meetups are in action and we are helping them diversify their speakers.

End: https://wordpress.slack.com/archives/C037W5S7X/p1533750137000481

#wpwomenspeak

Info For New Members To The Diversity Outreach Speaker Training Team

Creating this post to have everything in one easy link that I can share as we get new members.

Purpose of this team:

Call for Volunteers: Diversity Outreach Speaker Training

What we’ve done so far and where we’re going:

Diversity Speaker Outreach Training Group Onboarding / Summary

Current focus for main team members:

Run the workshop! In person or online. Let us know if you’d like training.

Please let us know if you run it. We keep track of where it’s been run for our own info, to report to the WordPress community, and for our annual stats.

Bi-weekly Meetings

We meet 2nd and 4th Wednesdays at 5pm UTC in the main WordPress Slack #community-team channel. Usually it’s 30 min and we allow for up to 60 min as needed.

Hashtag

Out in the world and on the Community blog, for now we use the hashtag #WPWomenSpeak

Promoting our work

We send out this link to the world to explain to folks what we’re doing and have them express interest in running the workshop and/or receiving training from us. Please help spread the word!

http://tiny.cc/wpwomenspeak

Recap of the Diversity Outreach Speaker Training meeting on July 11, 2018

Attending: @jillbinder, @miriamgoldman

Start:

https://wordpress.slack.com/archives/C037W5S7X/p1531328514000512

@jillbinder

  • We had one or two new sign-ups to run our diversity speakers training workshop since our last meeting.
  • I don’t think any new groups have run it.
  • We get most of our signups from the monthly Meetup newsletter. There have been fewer lately but usually at least one comes in. It’s been our best promotion so far so it’s worth always doing.
  • The other best way to get the word out so far is talking about it at WordCamps, so a reminder to please keep doing that.

@miriamgoldman

  • The schedule for WordCamp Montreal has been released, so I can talk about my talk now.
  • I’ll be talking about the importance of community, and how to get involved. When I get to the “get involved” portion, I’ll be talking about our team, and the important work we are doing, and how it helps the WordPress community evolve.
  • I’m hoping that I can get a case study to include. It’s a full length talk, so our team will get a significant feature.

@jillbinder

  • Seattle is an excellent case study. They ran our workshop many times last year in different parts of Seattle, and between that and other efforts that they made, they had the highest number of women speakers at WordCamp Seattle 2017. 60%!
  • And quite a few of them joined *our* team because they benefited from it so much they wanted to give back.
  • It would be worth interviewing them to find out what other changes happened in their community as a result.

@miriamgoldman

  • Oh, yes. Open call then to anyone on the team! Please contact me if you don’t mind being interviewed and having some bullet points featured in a WordCamp talk!

@jillbinder

  • Montreal too. They’ve been doing amazing work with the workshop for years and have had amazing results in their community. @zoonini is the contact for that, of course.

@miriamgoldman

  • That would actually make sense to tie in…since I’m speaking in Montreal. OK, will ping @zoonini later!

@jillbinder

  • Oh yeah, of course. Speaking in Montreal and talking about how this work affected *their* community.
  • It would be nice if we get new cities too… which brings me to my main agenda item for today.
  • We are close to being ready to start following up with Meetups to find out how the workshop went for them, and to collect some more info as well.
  • @dianewallace and @miriamgoldman will be on this for us. I’m just in discussion right now with @andreamiddleton about some of the bigger picture items about it.
  • So we have a draft of questions to send to the Meetups, but Andrea and I are talking about the purpose behind it and given the purpose, how to let folks know how it’ll be used and if it should be long-form email questions or short-form likert questionnaire questions.
  • I’m currently partial to keeping it long-form and informal. Part of what I think the purpose is is to give folks support and care after they have run it. We help them all the way up and them boom, drop them. But we want to hear how it went, what can be improved, etc.
  • Also global WordPress is interested in hearing about what kinds of changes do different regions need to make, which can inform other global WordPress initiatives.
  • So this is the current draft, and it is subject to change:

Hello!

We’re thrilled that you recently ran a Diversity Outreach Speaker Training and we would love to get some feedback from you on what worked and what we could improve.

1. Did you run it for a specific underrepresented group or for your general community? If a group, which one?

2. What worked well in the material provided?

3. Is there anything we could do to improve the material?

4. Did you find the workshop relevant for your region in the world? Did you have to change anything to make it work?

5. Finally, please feel free to give us any other feedback or ideas you would like to share we us.

Kind Regards,

The Diversity Outreach Speaker Training Team

  • I’m interested to hear what you think the bigger purpose should be, if you have any thoughts on that, anyone here or who is reading later.
  • I’ll likely defer to what @andreamiddleton thinks it should be, but it doesn’t hurt for us to think about it too. I sent her a proposal of my own thoughts, but that was right before this meeting so we haven’t discussed that yet.
  • But I was thinking that:

#1 (which group and what did they change for their region)
and
#4 (change for their region)

could be published for all,

and the rest would just be for our own info.
For example I heard from 2 groups early this year that slides were needed, so I made slides.

@miriamgoldman

  • Agreed. Maybe #5 if there is anything that would be worth sharing publically.

@jillbinder

  • So kind of an ongoing changes as needed as they make sense situation.

@miriamgoldman

  • 2-3 would definitely help us evolve the material. Which should always be evolving over time!

@jillbinder

  • Yes it should! Always be evolving. I can’t tell you how much evolution it has already gone under since we started it in 2013!
  • Ohh, maybe something about letting us know changes to the community, too. Like if speakers step up to be organizers and leaders.

@miriamgoldman

  • Agreed on the changes to the community! I’m a perfect example of that, lol

@jillbinder

  • Yes! Sooo wonderful, @miriamgoldman!
  • I also want to follow up with people in our team about their plans for running it, and if anyone wants to start training, or sitting in on train the trainers that @lswanson and I run.
  • Which is best done after they’ve run it themselves, but doesn’t /have/ to wait for that.

@miriamgoldman

  • I’m hoping to get started on training later this summer/early fall.
  • As for taking on a trainer role, from the train the trainers training I did, that will be around the same time

My focus is currently on WCMTL

@jillbinder

  • Yes of course. That is a big focus! And will be a big benefit to our team, too.
  • I believe @lswanson is still working on getting our Train The Trainers version of the workshop up online.
  • As posted yesterday, our meetings are now on the 2nd and 4th Wednesdays! https://make.wordpress.org/community/2018/07/11/slight-change-to-diversity-outreach-speaker-training-meeting-schedule/

@miriamgoldman

  • I’ve updated my calendar accordingly so I can send out reminders as appropriate!

jillbinder

  • Thanks for the great work you who is here and the folks who aren’t here today, many of whom are pushing things forward for us — mostly as discussed in the last meeting.
  • Next meeting in 2 weeks, on the 4th Wednesday. 🙂

 

End:

https://wordpress.slack.com/archives/C037W5S7X/p1531330302000056

#wpwomenspeak

Slight change to Diversity Outreach Speaker Training meeting schedule

Currently the team’s meetings are every other Wednesday.

To make life easier for all, starting today/tomorrow (Wednesday, July 11th, 2018) it will be the 2nd and 4th Wednesdays a month.

Still at 5pm UTC in the #community-team channel on Slack.

Thanks!

 

#wpwomenspeak

Recap of the Diversity Outreach Speaker Training meeting on June 27, 2018

Start time stamp in Community-Team Slack https://wordpress.slack.com/archives/C037W5S7X/p1530118826000247

Attending: @jillbinder @miriamgoldman @dianewallace

 

Agenda:

Reports on what folks in the team are working on

 

Meeting:

@jillbinder

A theme for today: People in our team have been doing great things and some of the items are stalled because I have been in heavy client deadline land for the last few weeks.

 

@jillbinder‘s report:

@lswanson and @jillbinder have been focusing on getting our team trained up so that we can start running the workshop, training others to run the workshop, and make group decisions.

I thiiiiink everyone in our team who wanted training has gotten it? Let me know. Plus we always get new members and we’ll want to train them too. We’ll keep running them of course. For internal to our team and external to our team.

 

@lswanson’s report:

@larryswanson ran a Train the Trainers session for our team on Saturday. He thinks it went well and says that @miriamgoldman @angelasjin and @Kelli Wise can let us know.

One of the things he’s working on is getting our Train the Trainers workshop up in the new #training Team’s GitHub system. “I hit a glitch in my GitHub learning experience so the train-the-trainer training lesson plan isn’t up there yet. Hope to get to that by the end of the week.”

 

@miriamgoldman‘s report:

@miriamgoldman: I can confirm @larryswanson’s report. It was fantastic. I have my notes at home.
I participated in the Train the Trainers workshop. Very good. My next step is to review the initial training video, and get myself comfortable with the curriculum.

@jillbinder: Awesome. We also have a recording of the first module fully played out (and with additional teacher notes) so that is available for anyone who wants to understand further.

@miriamgoldman: After that, I will set my availability to train others – being on the east coast it will help to have options. I will also be running the workshop MYSELF, upon determination of WordCamp Ottawa’s dates.

I will be working with @dianewallace on following up with those who have held the workshop. We just have a few logistics to clear up before before that can commence.

The obvious, I’ve been doing the reminders for the meetings. And organically promoting our team where I go.
I will be at WordCamp Montreal, and will be promoting our group there.

I’ve applied to WCLAX and WCPhilly so hopefully I will get in and promote there too. Also applied to WCUS too.

That’s it for our team. Since it’s a long weekend here, I plan to continue my community deputy training as well.

@jillbinder: Hey, a favour — while you’re going through Deputy training, could you tell me if anything is relevant to our group? That is an item that @andreamiddleton thought might be helpful for me in our team but it’s a long training and it went to the bottom of my to do list…

Our group is sort of in a no person’s land in between ready-made WordPress group structures, so she and I have been pulling and guessing here and there as to what is useful.

@miriamgoldman: Of course!

 

What @dianewallace and @miriamgoldman are up to:

@dianewallace and @miriamgoldman are starting up the follow-ups with Meetups who have run it. Diane has written a first draft of an email to send to them in HelpScout (and some are not in our HelpScout). I need to go through and do a second draft.

 

What @cguntur, @mariaojob, and @dianewallace are up to:

@cguntur has been doing a great job continuing to do our HelpScout queue every workday, even while she’s in India right now! She also wrote up some instructions to help folks write our Recap posts. (Which I still need to review.)

Next week Chandrika is traveling and wasn’t sure what her internet situation will be, so @mariaojob and @dianewallace will fill in her for her again like they did recently.

 

What @tinat has been doing:

@tinat was our representative at WCEU Contributor Day and in WCEU in general. She did a lot of promoting for our group and new Meetups and groups out there are interesting in our work.
On Contrib day she wrote a first draft for a “So you’re a WordCamp and you’re not getting diverse speakers applying, what can you do” (<– my unofficial name for it 😉 ) “Improving your diversity speaker roster” post. It’s waiting for me to do up a second draft.

She also got someone on the WordPress TV team to agree to edit our current train the trainers video down to tighten it up.

She might have done more, but that’s what I remember right now!

 

What @simo70 has been doing:

@simo70 has been continuing to run the workshop for WordPress and non-WordPress meetups in Italy. She ran one at a non-WordPress (I think?) in Milan recently. It went really well and she has very positive feedback from it!

 

@sheilagomes‘ report:

“One piece of news I have is that I discussed with our local group in our last meetup about starting a new meetup called Women in WordPress (Mulheres no WordPress, in portuguese, as we are a brazilian group), which would address topics on diversity and anything related to women’s issues and work related to WP. I’d appreciate it if you or others could point me to other similar initiatives.”

@jillbinder: Yes! You’ll want to talk to:

  • @bridgetwillard and @jenblogs4u have started up a Women Who WordPress group in OC and have been working to spread chapters globally. (https://womenwhowp.org/) (Best logo: https://pbs.twimg.com/profile_images/847511324963684353/M1CQyl7K_400x400.jpg)
  • @morgankay started up a WordPress Women series in Seattle. She’s a good resource too.
  • @cguntur attended that and may also be able to help from an attendee’s perspective?
  • @zoonini has done a lot of work for women in tech in general. I’m not sure if she has a specific women’s group but I do know she has collected a number of resources.

@miriamgoldman: That’s another of my lengthy to-dos. I’m considering launching a chapter here in Ottawa for our area, and obviously those from Montreal and Toronto who wish to join us can, if they are in town.

@jillbinder: That would be amazing, @miriamgoldman! Mayyyybe partnering with someone to co-create that so that there is a bit less on your to do plate for it? 😉

@miriamgoldman: Haha, yes @jillbinder. I’m talking with Christie Witt soon here.

 

Question from @angelasjin

@angelasjin just did the training with Larry and made a request for today’s meeting:

Can we discuss where all the latest materials and resources are currently housed?

@jillbinder: Answer:

We have 2 workshops in the #training team space:

The main thing that we are promoting, which is our Speaker Training and Diversity Outreach workshops. It is 5 modules, and the latest version is always at:

http://diversespeakers.info/

I made a handy link so I could easily point people to it when I’m public speaking about it.

And also it’s easy to share here, online, tell people about it, spread the word, etc. 🙂

The other is our Train The Trainers workshop. This is for: How do we teach people how to run our main workshops. I have a non-public version written out. Larry is hoping to have it up in the #training team’s new system within about a week. Once we have that link we can share it.

 

Wrap-up

@jillbinder: Thanks @miriamgoldman, @dianewallace, and interested lurkers. 😉

Everything’s going great, I will be available to work on things again soon, and I will talk to you all again soon.

 

End time stamp in Community-Team Slack https://wordpress.slack.com/archives/C037W5S7X/p1530120664000183

#wpwomenspeak

Recap of the Diversity Outreach Speaker Training meeting on June 13, 2018

Attending: @jillbinder, @lswanson, @dianewallace, @miriamgoldman, @simo70, @angelasjin

Start:

https://wordpress.slack.com/archives/C037W5S7X/p1528909225000720

 

@jillbinder

First item is where has the workshop been run since our last meeting.

As far as I know, the place who has run the workshop since our last meeting was Montreal. Yay @zoonini! (Who was one of the key coordinators and contributors of our current incarnation of our workshop work.)

So now there have been 12 who have run it! Pretty much halfway to the goal of 27 for the year. If we have one or two more run it in June then we are exactly on track. 🙂

If anyone else has run it, please do let us know.

@miriamgoldman

I’m hoping that once I connect with Larry and get the training, I can run it here (Ottawa) in September. That’s my goal.

@jillbinder

Yay @miriamgoldman. That would be great.

I’m a stats fiend and I can’t stats without all the stats, so I want to know who has run it. Haha.

On that note:

We are training up our team internally to start running workshops themselves. I think most folk have received the training now or will soon with Larry before end of June?

Call out to anyone we are missing in our team who wants it? Let me know here or after the meeting.

I am highly encouraging our team members to run it if they can. It’s the best way to understand what we are doing in our team. Plus it’ll make a huge difference in your community.

Said workshop being Speaker Training which has optional Diversity Outreach components to it.

@jillbinder

A thank you to @dianewallace and @maryjob who are filling in for @cguntur while she is in transit on a plane for a few days: They’ve been answering our HelpScout queue (folks asking for workshop training) and filling out our spreadsheet.

Here is a big thing that is happening: WCEU Contributor Day is tomorrow!

@tinat is going to be there and will lead items for our team.

In order of priority from highest to lowest, this is the list:

Likely asking for help from the WordPress TV Team:

  1.    Edit out the stumbles and pauses in our train the trainers video

Community Team:

  1.    For the Handbook- Write “How to build a diverse speaker roster”
  2.    Which Meetups have run our Speaker Training? Looking through the Meetup titles.

Training Team:

  1. Changing some of the workshop material with better methods I have learned since then
  2. Fixing some of the workshop material errors

It’s quite a bit, so I don’t expect all of it to get tackled. They’re all the options.

Any of these items that we don’t get to tomorrow will be available for anyone to pick up and do after. 🙂

I also have a little side project for anyone who has short amounts of ongoing availability for a small item that will have a huge impact:

It would be great if we could start following up with the folks who have run the workshop. Find out what worked, what didn’t, what they needed to change for their region in the world, what kind of support they would like next, and anything else they would like us to know.

Any volunteers who are here today?

@miriamgoldman

I’d love to tag-team with someone on that.

@dianewallace

I can help out following up.

@jillbinder

Ohh, great idea @miriamgoldman. It could be a multiple person thing. And I know you’re too busy to be solo on something like this, you go-getter you.

Yeah @dianewallace! Alright, I will speak with you both after. It could be up to 3 people, so any other volunteers now or who are reading this later are also welcome.

There are some Meetups who would like to get trained soon for their upcoming WordCamps. Like within a few weeks from now.

If anyone feels comfortable running the recording and answering questions (and send me the questions you can’t answer), please let me know.

And if not yet but you want to work up to it, you could always shadow when myself or when @lswanson runs it.

I’m thinking of possibly even @angelasjin, @MelanieMartin, @cguntur? 🙂  Shadowing?

@angelasjin

Yes please!

@jillbinder

Other folks are welcome too, I just named them because they have expressed interest in doing this in particular. 🙂

The rest of the time is open discussion.

Any other questions or comments? Anything around running the workshop yourselves? Anything else? 🙂

@jillbinder

Alright, I think this is a wrap.

Thank you all for all you bring, whether it’s doing things, bringing your energy, your ideas, etc.

I’m glad to have you here.

 

End:

https://wordpress.slack.com/archives/C037W5S7X/p1528910888000756

#wpwomenspeak