Hello, since we’ve decided on 2 meetings per month instead of 1, we’ll have to deal with some accompanying issues that have cropped up.
Take note that since we’re also doing meetings at 2 different timezones, we end up having 4 meetings in total. This should be ample for anyone to get involved, or get caught up with regarding the Community.
Meeting Agendas
- It has been suggested that the meeting agenda being set 1 week (at least) before the meeting might be too early. I gravitate towards this sentiment. Most teams put up an agenda 2-3 days before the meeting. Should we put meeting agendas up slightly closer to the meetings?
- Should meeting agendas between the 2 different timezones be synchronised? For what it’s worth, the Polyglots team Polyglots Team is a group of multilingual translators who work on translating plugins, themes, documentation, and front-facing marketing copy. https://make.wordpress.org/polyglots/teams/. does that and uses the Asia Pacific Team meeting results to complement discussions for the meeting that happens in the later timezone.
- How do we discuss and create an agenda before each meeting in a collaborative and open manner?
Running the Meetings
We agreed on running meetings every 2 weeks, however we missed the one last Friday. The meetings should be consistent.
- Should meetings be ran every 2 weeks? Or every specific 2 days in a month spread across? Take note that some months have 5 weeks (well 4.5). Or should we be running it on specific intervals such as every first and third Thursdays?
- Who should take the lead on the meetings? Should this be someone specific that does it all the time (this is the case with most teams in Make / WordPress), or can this role be rotated?
By the way, do take note that our next 2 meetings are scheduled for
#deputies, #meetings, #team-chat
