First Fundraising Meeting Notes

The first Fundraising Meeting was today at 14:00 UTC.

Log is available https://wordpress.slack.com/archives/C037W5S7X/p1522418413000259

The following Tasks were cretaed and assigned:

  • Compile data from central.wordcamp.org and Quick Books relating to Local Sponsor Goals and Local Sponsor Revenue for 2017
  • Will need help from @iandunn and/or @coreymckrill for certain data extraction
  • Review Class reports in QB – keep in mind Camp years do not match Calendar year
  • Get a list of Sponsors by amount received in 2017.  Also see if number of invoices (Camps) is readily available
  • Begin to create surveys for Organizers, Local Sponsors, Global Sponsors

Next meeting is April 12th at 18:00 UTC

 

 

 

#sponsorship

Proposed experiment: allow WordCamp attendees to opt-in to a mailing list to be shared with sponsors

We’re always looking for ways to facilitate our sponsors finding value in supporting WordPress community events, and as the WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. program continues to grow, it’s helpful to explore new ways to acknowledge/benefit sponsors.

I’d like to propose we try out offering a new sponsor benefit at a few WordCamps, over the next 4-6 months: including an opt-in box at registration for attendees who want to share their email address with sponsors so that the attendee can receive special deals and discounts from sponsors.

This would be a completely opt-in feature. Common wisdom says that most of our attendees will not opt-in, but I suspect that we might be wrong about that, and I’d love to have some empirical data on this. The wording would need to be carefully phrased, but a first draft might be:

“Would you like us to share your email address with our top-level sponsors, so they can send you special deals or coupon codes? (yes/no checkbox)” Here’s an example:

This idea came up when I was discussing sponsor benefits with the WordCamp Europe team, in my capacity as their mentor. Rather than just trying this out with one event, however, I’d like to propose that we recruit 3-5 WordCamps to run this experiment. Trying out offering this benefit in a variety of WordCamps, with different attendee size and locations, would give us better data to use to decide if we want to add this to the list of standard sponsor benefits that WordCamps typically choose from when they’re building their sponsor packages.

All WordCamp organizing teams that wanted to take part in this experiment would need to commit to following a similar practice, so there’s not too much variation in the implementation:

  1. Use standard wording, translated to local language(s) as appropriate
  2. Limit the benefit to limited level(s) of sponsorship (I think just top-level)
  3. Share email addresses to top-level sponsors at an agreed-upon time-before-WordCamp
  4. Report back to the global community team on this P2P2 P2 or O2 is the term people use to refer to the Make WordPress blog. It can be found at https://make.wordpress.org/. after their WordCamp is over

I propose we run the experiment between now and June 2018, and if the results are positive, then we can add this as one of the benefits that any local WordCamp team can include in a sponsorship package.

If you have feedback, concerns, questions, and suggestions about this idea, please share them in a comment on this post! If you’re on an organizing team that would like to take part in this experiment, please also comment here! 🙂

#experiment, #sponsorship

Sponsorship and Finances Weekly Report for May 20

Here’s that weekly update — biweekly this time because I was on vacation last week — on the payments and income for WordPress community events that we post on Fridays. This report might get more elaborate as we get the time to build more tools around financial reporting (currently it’s quite manual), so if there’s a level of detail we’re not providing that you’d like to see, please mention it in the comments!

Between May 13 and May 19, here’s what came in:

Ticket revenue via PayPal: $16,379.67 USD (total tickets 364)
Sponsorship income via wire transfer: $9,489.88 USD
Sponsorship income via check: $13,524.78 USD
Sponsorship income via PayPal: $4,612.91 USD

Total revenue (in USD): $139,260.29 CORRECTION: $44,007.24

And in that same period, here’s what went out:

Total number of vendor payments/reimbursements: 21
Total payments (in USD): $37,831.27

Here’s a list of this week’s global sponsorship grants (which are determined at the budget review):

Cologne 1,800 EUR
Sacramento 3,000 USD
Columbus 5,500 USD

As always, if you have any questions, please ask away in the comments!

#finances, #sponsorship

Sponsorship and Finances Weekly Report for May 13

Here’s that weekly update — biweekly this time because I was on vacation last week — on the payments and income for WordPress community events that we post on Fridays. This report might get more elaborate as we get the time to build more tools around financial reporting (currently it’s quite manual), so if there’s a level of detail we’re not providing that you’d like to see, please mention it in the comments!

Between April 29 and May 12, here’s what came in:

Ticket revenue via PayPal: $33,036.99 USD (total tickets 763)
Sponsorship income via wire transfer: $75,768.92 USD
Sponsorship income via check: $13,018.90 USD
Sponsorship income via PayPal: $17,435.48 USD

Total revenue (in USD): $139,260.29

Number of sponsor invoices paid: 29
Number of sponsor invoices issued: 39
Total invoiced: $266,700.00 USD

And in that same period, here’s what went out:

Due to some changes we’ve made to the back end of the vendor payment tool, I don’t currently have a straightforward way to create a breakdown of what payments were for which event, but here are the totals:

Total number of vendor payments/reimbursements: 46
Total payments (in USD): $56,376.07

Here’s a list of this week’s global sponsorship grants (which are determined at the budget review):

Kyiv 30,000 грн.
Singapore 4,000 Singapore dollars
Belfast 1000 GBP
Phoenix 14,000 USD
Seville 800€
Bucharest 9,800 ROI

As always, if you have any questions, please ask away in the comments!

#finances, #sponsorship, #wordcamps

Sponsorship and Finances Weekly Report for April 29

Here’s that weekly update on the payments and income for WordPress community events that we post on Fridays. This report might get more elaborate as we get the time to build more tools around financial reporting (currently it’s quite manual), so if there’s a level of detail we’re not providing that you’d like to see, please mention it in the comments!

Between April 22 and April 28, here’s what came in:

Ticket revenue via PayPal: $11,809.12 USD (total tickets 256)
Sponsorship income via wire transfer: $8,204.51 USD
Sponsorship income via check: $4,240.00 USD
Sponsorship income via PayPal: $7,868.66 USD

Total revenue (in USD): $32,122.29

Number of sponsor invoices paid: 24
Number of sponsor invoices issued: 20
Total invoiced: $10,600.00 USD

And in that same period, here’s what went out:

Due to some changes we’ve made to the back end of the vendor payment tool, I don’t currently have a straightforward way to create a breakdown of what payments were for which event, but here are the totals:

Total number of vendor payments/reimbursements: 24
Total payments (in USD): $73,999.88

Here’s a list of this week’s global sponsorship grants (which are determined at the budget review):

Nashik 150,000 Indian rupees

As always, if you have any questions, please ask away in the comments!

#finances, #sponsorship, #wordcamps

Sponsorship and Finances Weekly Report for April 8

Here’s that weekly update on the payments and income for WordPress community events that we post on Fridays. This report might get more elaborate as we get the time to build more tools around financial reporting (currently it’s quite manual), so if there’s a level of detail we’re not providing that you’d like to see, please mention it in the comments!

Between April 1 and April 7, here’s what came in:

Ticket revenue via PayPal: $22,890.78 USD (total tickets 482)
Sponsorship income via wire transfer: $552.66 USD
Sponsorship income via check: $37,000.00 USD
Sponsorship income via PayPal: $13,819.67 USD

Total revenue (in USD): $74,263.11

Number of sponsor invoices paid: 18
Number of sponsor invoices issued: 27
Total invoiced: $130,500.00 (included global sponsorship invoices for Q2)

And in that same period, here’s what went out:

Due to some changes we’ve made to the back end of the vendor payment tool, I don’t currently have a straightforward way to create a breakdown of what payments were for which event, but here are the totals:

Total number of vendor payments/reimbursements: 10
Total payments (in USD): $24,002.57

Here’s a list of this week’s global sponsorship grants (which are determined at the budget review):

Brighton £1,500.00
Pittsburgh $1,500.00

As always, if you have any questions, please ask away in the comments!

#community-management, #finances, #sponsorship, #wordcamps

Sponsorship and Finances Weekly Report for April 1 (no fooling)

Here’s that weekly update on the payments and income for WordPress community events that we post on Fridays. This report might get more elaborate as we get the time to build more tools around financial reporting (currently it’s pretty manual), so if there’s a level of detail we’re not providing that you’d like to see, please mention it in the comments!

Between March 25 and March 31, here’s what came in:

Ticket revenue via PayPal: $13,925.76 USD (total tickets 248)
Sponsorship income via wire transfer: $13,419.29 USD
Sponsorship income via check: $3,000 USD

Total revenue (in USD): $52,803.45

New metric alert!  Sponsor invoices issued: 16
Total invoiced: $18,400 USD

And in that same period, here’s what went out:

Due to some changes we’re making to the back end of the vendor payment tool, I don’t currently have a straightforward way to create a breakdown of what payments were for which event, but here are the totals:

Total number of payments/reimbursements: 12
Total payments (in USD): $18,489.01

Here’s a list of this week’s global sponsorship grants (which are determined at the budget review):

NYC    $15,000.00
Nashville    $4,000.00
Kansai    $10,000.00
Montreal    $4,000.00
Ann Arbor    $3,500.00
Ottawa    $1,600.00

As always, if you have any questions, please ask away in the comments!

#finances, #sponsorship, #wordcamps

Last day for WordPress Foundation to accept payments for WordCamps

One more reminder: today is the last day that WordPress Foundation accounts will accept WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. sponsorship payments. As of tomorrow, April 1 (no joke), checks sent to the Foundation will be returned to sender and wire transfers will also be returned.

Any WordCamp with sponsorship invoices that are unpaid should send updated payment instructions to their sponsors:

For payments via electronic wire transfers:
Bank Name: JPMorgan Chase Bank, N.A. Bank Address: 270 Park Ave, New York, NY 10017
Company name: WordPress Community Support, PBC

For US domestic ACH transfers: ACH Routing Number: 322271627, Account Number: 801658696
For international wire transfers: SWIFT/BIC: CHASUS33, Account Number: 801658696

If sponsors need to send money by credit card, they can send it to us via sponsor@wordcamp.org. Please ask sponsors who choose to pay via PayPal to add 3% to their sponsorship total to cover PayPal fees, and also to send tell you the transaction number of the PayPal transfer.

If a sponsor chooses to pay via check, they must make the check out to WordPress Community Support, PBC and mail it to: WordPress Community Support, PBC, P.O. Box 101768, Pasadena, CA 91189-1768

#community-management, #sponsorship

Sponsorship and Finances Weekly Report for March 25

Here’s that weekly update on the payments and income for WordPress community events that we post on Fridays. This report might get more elaborate as we get the time to build more tools around financial reporting (currently it’s pretty manual), so if there’s a level of detail we’re not providing that you’d like to see, please mention it in the comments!

Between March 18 and March 24, here’s what came in:

Ticket revenue via PayPal: $11,505.90 USD (total tickets 241)
Sponsorship income via wire transfer: $26,178.01 USD
Sponsorship income via PayPal: $26,178.01 USD
Sponsorship income via check: $3,000 USD

Total revenue (in USD): $55,188.77

And in that same period, here’s what went out:

Due to some changes we’re making to the back end of the vendor payment tool, I don’t currently have a straightforward way to create a breakdown of what payments were for which event, but here are the totals:

Total number of payments/reimbursements: 17
Total payments (in USD): $20,299.21

Here’s a list of this week’s global sponsorship grants (which are determined at the budget review):

Seattle, WA $10,000 USD
Frankfurt, Germany 5,000€
Bilbao, Vizcaya, España 2,000€
Saint Louis, MO $4,200 USD

As always, if you have any questions, please ask away in the comments!

#finances, #sponsorship, #wordcamps

Sponsorship and Finances Weekly Report for February 19

Here’s that weekly update on the payments and income for WordPress community events that we post on Fridays. This report might get more elaborate as we get the time to build more tools around financial reporting (currently it’s pretty manual), so if there’s a level of detail we’re not providing that you’d like to see, please mention it in the comments! 🙂

Between February 12 and February 18, here’s what came in:

  • Ticket revenue via PayPal: $42,676.59 USD
  • Number of tickets sold: 882
  • Sponsorship income via wire transfer: 11 payments totaling $20,833.35 USD
  • Sponsorship income via PayPal: 14 payments totaling $13,412.51 USD
  • Sponsorship income via check: 4 payments totaling $52,500.00 USD (includes the global sponsorship payment of $45,000 from DreamHost)

Total revenue (in USD): $129,422.45 USD

And in that same period, here’s what went out:

  • Vendors paid for WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. Europe: 1
  • Vendors paid for WordCamp Lancaster PA: 4
  • Vendors paid for WordCamp London: 4
  • Vendors paid for WordCamp Miami: 1
  • Vendors paid for WordCamp Minneapolis: 1
  • Vendors paid for WordCamp New Orleans: 1
  • Vendors paid for WordCamp Northeast Ohio: 1
  • Vendors paid for WordCamp San Diego: 2
  • Total number of payments: 15

Total payments (in USD): $26,743.08

Here’s a list of this week’s global sponsorship grants (which are determined at the budget review):

Asheville $11,000.00
Buffalo $1,000.00

As always, if you have any questions, please ask away in the comments! 🙂

#community-management, #finances, #global-sponsorship, #sponsorship