Tag Archives: report

Andrea Middleton 4:19 am on June 29, 2017
Tags: , report,   

How do we know if a WordCamp is successful?

Lately, I’ve been thinking a lot about what activities and progress our team measures, and how. Tracking and reporting on our work is important for transparency, but also for a sense of accomplishment, which can help all of us stay excited and engaged.

We’ve always struggled with the close-out phase for WordCamps. Organizers are tired and want to catch up with the work and life that they neglected in their pre-event frenzy. MentorsEvent Supporter Event Supporter (formerly Mentor) is someone who has already organised a WordCamp and has time to meet with their assigned mentee every 2 weeks, they talk over where they should be in their timeline, help them to identify their issues, and also identify solutions for their issues. shift their focus to the next crop of frenzied organizers, and the cycle continues.

The result, in most cases, is that organizers get a lot of attention and support while they’re planning an event, but almost no contact after the event is over. This is a problem, because:

  1. Organizers get no constructive feedback on what they did well and what they could improve, and
  2. we lose the chance to recruit them to work on year-round community team programs.

We’ve tried, a couple of times over the past 2-3 years, to improve our follow-up in scheduling WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. debriefs, but they happen more as the exception than the rule. So I’d like to see if we can try to solve some of this problem with technology — specifically, with automation.

A Proposal

I propose we build an automated reporting tool, which will run a report about a month after each WordCamp. This report can pull financial, attendance, and other information from the WordCamp website, and publish the data on this blog, with a notification sent to the lead organizer upon publication. Then the organizing team can contribute some context around the numbers, if they like, in a comment on the WordCamp CityX Report post.

The Big Question

What do we want to measure? What numbers are relevant to measuring the accomplishments of a WordCamp organizing team? Here is a highly incomplete list of possibilities:

  • Budget data: including event cost per attendee, where money was spent, and whether there was a surplus or deficit
  • Attendees data: including number of new and repeat attendees, number of new signups to the meetup.com group
  • Speaker data: percentage of new speakers, percentage of speakers identifying as women*, percentage of local speakers
  • Organizer data: number of new organizers, number of organizers identifying as women*

What other data should we try to include? Can we capture the “feel” of the event, maybe from the attendee survey?

Anticipating some implementation questions: We could post these numbers to a special page on this site called WordCamp Reports (or something), and then post a notice when new reports were added. That way we won’t be flooding the blog with reporting data, but hopefully we also won’t forget the reports are there. 🙂

Some of this data will be fairly easy to access; for example, we can export a profit and loss statement from Quickbooks quite easily. If we like the idea of getting some “richer” data about our speakers and organizers, collecting that would require some checkboxes added to the Speaker and Organizer CPTs (new, identifies as female, local).  I have no idea how hard it would be to pull info from 1-3 questions the standardized attendee survey. I know we can access the meetupMeetup Meetup groups are locally-organized groups that get together for face-to-face events on a regular basis (commonly once a month). Learn more about Meetups in our Meetup Organizer Handbook. growth figures from meetup.com.

What do you think?

Please share your opinions, thoughts, concerns, and ideas on this subject in a comment on this post! I’m really eager to hear from our team about this idea.

*We definitely want to encourage more speaker and organizer participation from a broad range of groups that are underrepresented in tech, but I propose we focus our tracking on gender balance for this first attempt at automated stats.

#finances, #report, #wordcamps

Josepha 6:58 pm on May 5, 2017
Tags: report   

Monthly Reports – May 2017

Please post reports in the comments. Reports are needed for the following:

MeetupsMeetup Meetup groups are locally-organized groups that get together for face-to-face events on a regular basis (commonly once a month). Learn more about Meetups in our Meetup Organizer Handbook. (@francina)
MentorEvent Supporter Event Supporter (formerly Mentor) is someone who has already organised a WordCamp and has time to meet with their assigned mentee every 2 weeks, they talk over where they should be in their timeline, help them to identify their issues, and also identify solutions for their issues. activity (@brandondove)
Finances (@camikaos)
WordCamps (@courtneypk)

This is a thread for posting monthly reports in conjunction with the Community Chat. Join us in the #community-team channel for real time discussion. Not on SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/. yet? Sign up here.

#report

Courtney P.K. 9:07 pm on April 3, 2017
Tags: , , , report,   

Community Team Chat this Thursday, 6 April

Just a reminder that our monthly Community Team Chat will be held this Thursday, April 6th. This will be the first time that we will hold two chats, for two different timezones! The first will be at April 6, 2017, 08:00 UTC, then we’ll have another at April 6, 2017, 20:00 UTC, both in the #community-team channel of WordPress.orgWordPress.org The community site where WordPress code is created and shared by the users. This is where you can download the source code for WordPress core, plugins and themes as well as the central location for community conversations and organization. https://wordpress.org/ SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/..

Are there any agenda items that you’d like to add for discussion? Please chime in with a comment on this post.

Let’s also post reports in the comments so we can discuss them. Reports are needed for the following:

  • MeetupsMeetup Meetup groups are locally-organized groups that get together for face-to-face events on a regular basis (commonly once a month). Learn more about Meetups in our Meetup Organizer Handbook. (@francina)
  • MentorEvent Supporter Event Supporter (formerly Mentor) is someone who has already organised a WordCamp and has time to meet with their assigned mentee every 2 weeks, they talk over where they should be in their timeline, help them to identify their issues, and also identify solutions for their issues. activity (@brandondove)
  • Finances (@camikaos)
  • WordCamps (@courtneypk)

This is a thread for agenda items and posting monthly reports in preparation for the Community Chat. Join us in the #community-team channel for real time discussion. Not on Slack yet? Sign up here.

#meetings #team-chat #report

#agenda, #meeting

Courtney P.K. 10:52 pm on February 28, 2017
Tags: report,   

Monthly Reports – March 2017

Our Monthly Community Chat is coming this week, so let’s post reports here so we can discuss them. Reports are needed for the following:

  • MeetupsMeetup Meetup groups are locally-organized groups that get together for face-to-face events on a regular basis (commonly once a month). Learn more about Meetups in our Meetup Organizer Handbook. (@francina)
  • MentorEvent Supporter Event Supporter (formerly Mentor) is someone who has already organised a WordCamp and has time to meet with their assigned mentee every 2 weeks, they talk over where they should be in their timeline, help them to identify their issues, and also identify solutions for their issues. activity (@brandondove)
  • Finances (@camikaos)

We also need volunteers for the following reports (pinging @chanthaboune, @hlashbrooke, @_dorsvenabili):

This is a thread to post monthly reports in preparation for the Community Chat. Join us in the #community-team channel for real time discussion. Not on SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/. yet? Sign up here.

#team-chat #report

Josepha 9:06 am on February 2, 2017
Tags: report   

Monthly Reports

Our Monthly Community Chat is coming, so let’s post our reports here so we can discuss them.

This is a thread to post monthly reports in preparation for the Community Chat. Join us in the #community-team channel for real time discussion. Not on SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/. yet? Sign up here.
#report

Hugh Lashbrooke 9:43 am on July 8, 2016
Tags: , , , , , , , report,   

Notes from Community Team Chat | July 7, 2016

We held the monthly Community Team Chat yesterday (July 7, 2016) at 19:00 UTC in #outreach on the Making WordPress SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/.. You can view the full Slack logs here (Slack account required to view).

Mentorship Programme

@brandondove gave a report on the current status of the WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. mentorship programme (Slack logs):

  • 29 total mentorsEvent Supporter Event Supporter (formerly Mentor) is someone who has already organised a WordCamp and has time to meet with their assigned mentee every 2 weeks, they talk over where they should be in their timeline, help them to identify their issues, and also identify solutions for their issues. (17 active, 4 maxed out, 8 inactive)
  • 37 camps actively being mentored
  • 9 camps that need mentors

In general the mentorship programme is working well and being very effective. Given that the number of active WordCamps fluctuates over the course of the year, there are times of the year when we do not have enough mentors and times when we do. Right now we do not have enough to cover all of the camps that need them.

WordCamps

@camikaos reported on the status of WordCamps at the moment (Slack logs):

  • 5 camps needing vetting
  • 2 camps needing orientation
  • 34 camps in the pre-planning stage
  • 49 camps scheduled
  • 37 camps closed in 2016 so far

Given that some of those camps are for 2017, we’ll be looking at around 115 camps in total for 2016.

WCEUWCEU WordCamp Europe. The European flagship WordCamp event. Contributor DayContributor Day Contributor Days are standalone days, frequently held before or after WordCamps but they can also happen at any time. They are events where people get together to work on various areas of https://make.wordpress.org/ There are many teams that people can participate in, each with a different focus. https://2017.us.wordcamp.org/contributor-day/ https://make.wordpress.org/support/handbook/getting-started/getting-started-at-a-contributor-day/.

@miss_jwo gave some feedback about what the Community achieved at the WordCamp Europe Contributor Day on July 26, 2016 (Slack logs):

  • @camikaos and @chanthaboune lead a workshop on WordCamps and MeetupsMeetup Meetup groups are locally-organized groups that get together for face-to-face events on a regular basis (commonly once a month). Learn more about Meetups in our Meetup Organizer Handbook.
  • @kcristiano and @camikaos led a Q&A session
  • Testing sessions were held for new WordCamp organisers using WordCamp.org
  • A number of people worked on improving the handbooks

Meetups

@chanthaboune gave an update on Meetups (Slack logs):

  • We have 305 total meetupMeetup Meetup groups are locally-organized groups that get together for face-to-face events on a regular basis (commonly once a month). Learn more about Meetups in our Meetup Organizer Handbook. groups (97,130 members)
  • 21 new groups created in the last month
  • 28 applications received in the last month
  • 0 groups closed in the last month
  • 63.2% groups are outside the US
  • 36.7% groups in the US
  • We average ~350 events a month

She noted that we have not been sending out the monthly emails to meetup groups around the world and some discussion was had about possibly making those email quarterly instead of attempting to do them monthly.

Miscellaneous

@chanthaboune had a few miscellaneous items at the end of the meeting (Slack logs):

  • We are in the process of moving our P2P2 P2 or O2 is the term people use to refer to the Make WordPress blog. It can be found at https://make.wordpress.org/. to an O2P2 P2 or O2 is the term people use to refer to the Make WordPress blog. It can be found at https://make.wordpress.org/. (much like the Meta blog has already). Everything will continues to work as it should, but it’s worth mentioning.
  • The team at WordCamp CentralWordCamp Central Website for all WordCamp activities globally. https://central.wordcamp.org includes a list of upcoming and past camp with links to each. has grown with the addition of @courtneypk and @hlashbrooke – this means we have more effective coverage across most time zones.

Remember that these monthly Community team chats are on The first Thursday of every month at 19:00 UTC in #outreach on Slack. Have a look at the sidebarSidebar A sidebar in WordPress is referred to a widget-ready area used by WordPress themes to display information that is not a part of the main content. It is not always a vertical column on the side. It can be a horizontal rectangle below or above the content area, footer, header, or any where in the theme. of this P2 for other meeting & office hoursOffice Hours Defined times when the Global Community Team are in the #community-events Slack channel. If there is anything you would like to discuss – you do not need to inform them in advance.You are very welcome to drop into any of the Community Team Slack channels at any time. times.

#agenda, #debriefs, #events-2, #meeting, #meetups-2, #mentorship-programs, #report, #team-chat

Rocio Valdivia 3:59 pm on June 3, 2016
Tags: , , report,   

Meetup Status Weekly Report (From May 20th to June 3rd)

Holita Community Team!
This is a report of all the MeetupMeetup Meetup groups are locally-organized groups that get together for face-to-face events on a regular basis (commonly once a month). Learn more about Meetups in our Meetup Organizer Handbook. applications that we’ve seen work on last week (from May 20th to June 3rd).
If you have questions (or see something that’s missing) let us know in the comments.
Have a nice weekend! 🙂

1) 4 NEEDS VETTING
Lisboa, Portugal
Nagpur, Maharashtra, India
Lisbon, Portugal

2) 3 REQUESTED MORE INFORMATION
Chandigarh, India
Ikeja, Nigeria
Covington

3) 3 DECLINED
Yamuna Nagar, Haryana, India (The applicant re-applied for organizing another Meetup group in Chandigarh)
Managua, Nicaragua (asked to join the current Meetup group in the city)
Bangalore, India (asked to join the current Meetup group in the city)

4) 10 NEEDS/SCHEDULING ORIENTATION/INTERVIEW
Santa Barbara, CA, USA (scheduling)
Oulu, Finland (scheduling)
Vizag, Pradesh, India (scheduling)
Puerto España, Trinidad and Tobago
Juba, South Sudan (scheduling)
Caracas, Venezuela (scheduling)
Aix en Provence, France (scheduled)
Oslo, Norway (scheduled)
Blackburn, UK (scheduled)
Chelyabinsk, Russia (scheduled)

5) 4 ORIENTED. NEEDS TO TRANSFER THE GROUP TO THE CHAPTER
Medellin, Colombia
Cornas, France
Wadern, Saarland, Germany
Rome, Italy

6) 11 ORIENTED AND JOINED THE CHAPTER
Guayaquil, Ecuador
Bali, Indonesia
Boise, ID, US
Harare, Zimbabwe
Glasgow, UK
Santa Cruz de Tenerife, Spain
Rajkot, Gujarat, India
Tuluá, Colombia
Norwich, UK
Málaga, Spain
Lille, France

#community-management, #meetups-2, #report, #status

Rocio Valdivia 2:58 pm on May 20, 2016
Tags: , , report,   

Meetup Status Weekly Report (From May 14nd to 20th)

Howdy Community Team!
This is a report of all the MeetupMeetup Meetup groups are locally-organized groups that get together for face-to-face events on a regular basis (commonly once a month). Learn more about Meetups in our Meetup Organizer Handbook. applications that we’ve seen work on last week (from May 14nd to 20th).
If you have questions (or see something that’s missing) let us know in the comments! 🙂

1) 9 NEEDS VETTING
Guayaquil, Ecuador
Chandigarh, India
Ikeja, Nigeria
Bali, Indonesia
Boise, ID, US
Harare, Zimbabwe
Covington
Medellin, Colombia
Yamuna Nagar, Haryana, India

2) 2 REQUESTED MORE INFORMATION
Brisbane, Australia
Managua, Nicaragua

3) 4 DECLINED
Nairobi, Kenya (asked to join the current Meetup group in the city)
Rockville, US (asked to join the current Meetup group in the city)
St. Catharines, ON, Canada (They will join forces with the Niagara group)
Fair Oaks, US (asked to join the current Meetup group in the city)

4) 12 NEEDS/SCHEDULING ORIENTATION/INTERVIEW
Cornas, France (scheduling)
Santa Barbara, CA, USA (scheduling)
Oulu, Finland (scheduling)
Vizag, Pradesh, India
Glasgow, UK
Puerto España, Trinidad and Tobago
Santa Cruz de Tenerife, Spain
Rajkot, Gujarat, India (scheduled)
College Station, TX, US (scheduled)
Tuluá, Colombia (scheduled)
Juba, South Sudan (scheduling)
Caracas, Venezuela (scheduling)

5) 3 ORIENTED. NEEDS TO TRANSFER THE GROUP TO THE CHAPTER
Wadern, Saarland, Germany
Norwich, UK
Rome, Italy

6) 1 ORIENTED AND JOINED THE CHAPTER
Nürnberg, Germany

#community-management, #meetups-2, #report, #status

Rocio Valdivia 5:34 pm on May 13, 2016
Tags: , , report,   

Meetup Status Weekly Report (From May 2nd to 13th)

Hola Community Team!
This is a report of all the MeetupMeetup Meetup groups are locally-organized groups that get together for face-to-face events on a regular basis (commonly once a month). Learn more about Meetups in our Meetup Organizer Handbook. applications that we’ve seen work on last week (from May 2nd to 13th).
If you have questions (or see something that’s missing) let us know in the comments! 🙂

1) NEEDS VETTING
Oulu, Finland
Managua, Nicaragua
College Station, TX, US
Rockville, Maryland, US
Medellin, Colombia
St. Catharines, ON, Canada
Yamuna Nagar, Haryana, India
Nairobi, Kenya
Tuluá, Colombia
Glasgow, Scotland, UK
Brisbane, Australia
Rajkot, Gujarat, India
Puerto España, Trinidad and Tobago
Santa Cruz de Tenerife, España

2) REQUESTED MORE INFORMATION
Vizag, Pradesh, India
Halle, Germany
Québec, Canada

3) REJECTED
Fair Oaks, CA, USA (there is a Meetup group already in this city)

4) NEEDS/SCHEDULING ORIENTATION/INTERVIEW
Norwich, UK
Wadern, Saarland, Germany
Nürnberg/Bayern/Germany
Juba, South Sudan
Caracas, Venezuela
Hortolandia, Brazil
Cork, Ireland
Vancouver, Canada
Aix en Provence, France
Antibes, France
Santa Barbara, CA, USA
Rome, Italy

5) ORIENTED. NEEDS TO TRANSFER THE GROUP TO THE CHAPTER

6) ORIENTED AND JOINED THE CHAPTER
Appleton, WI, US
Kapolei, HI, US
Parma, Italy
Crete, Greece
Bari, Italy
Clinton, NJ, US
Kochi, India
Würzburg, Germany
Bitburg (Eifel), Germany
Lille, France

#community-management, #meetups-2, #report, #status

Rocio Valdivia 11:10 pm on May 2, 2016
Tags: , , report,   

Meetup Status Weekly Report (From April 22th to May 2nd)

Hola Community Team!
This is a report of all the MeetupMeetup Meetup groups are locally-organized groups that get together for face-to-face events on a regular basis (commonly once a month). Learn more about Meetups in our Meetup Organizer Handbook. applications that we’ve seen work on last week (from April 22th to May 2nd).
If you have questions (or see something that’s missing) let us know in the comments! 🙂

1) NEEDS VETTING
Clinton, NJ, US
Halle, Germany
Nuremberg, Germany
Würzburg, Germany
Bitburg, Germany
Parma, Italy
Québec, Canada
Juba, South Sudan
Caracas, Venezuela
Medellin, Colombia
Rockville, US
College Station, TX, US
Managua, Nicaragua
Oulu, Finland

2) REQUESTED MORE INFORMATION
Lille, France (reached out to applicant about a trademark issue)
Vizag/Andhra, India

3) REJECTED

4) NEEDS/SCHEDULING ORIENTATION/INTERVIEW
Hortolandia, Brazil (scheduling with Rocío)
Crete, Greece (scheduled with Rocío)
Cork, Ireland (scheduling with Rocío)
Bari, Italy (scheduled with Rocío)
Vancouver, Canada (scheduling with Josepha)
Kochi, India (scheduling with Aditya and Rocío)
Aix en Provence, France (scheduling with Rocío)
Antibes, France (scheduling with Rocío)

5) ORIENTED. NEEDS TO TRANSFER THE GROUP TO THE CHAPTER
Appleton, WI, US
Kapolei, HI, US

6) ORIENTED AND JOINED THE CHAPTER
Verona, Italy
Genova, Italy
Maidstone, UK
Nairobi, Kenya

#community-management, #meetups-2, #report, #status