Community Team chat summary – 18 May 2017

This is the recap for the Community Team chat for the EU/Asia-Pacific timezones at 8:00 UTC. There will be a second meeting with the same agenda at 20:00 UTC as well. Here is the agenda and here are the Slack logs.

Items discussed:

Deputy check-in

  • @divyadeepsawhney and @imnok have signed them deputy agreement, but not heard back yet. @_dorsvenabili will respond to that today about next steps.
  • @kenshino will pick up another WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. to mentor soon.
  • @emanuel_blagonic is ready to mentor another WordCamp (or more than one!).
  • @mayukojpn is working hard at managing WordCamp mentors in the Asia-Pacific timezones.
  • @drebbitsweb has been involved in a lot more meetupMeetup All local/regional gatherings that are officially a part of the WordPress world but are not WordCamps are organized through https://www.meetup.com/. A meetup is typically a chance for local WordPress users to get together and share new ideas and seek help from one another. Searching for ‘WordPress’ on meetup.com will help you find options in your area. orientations and will be taking them by himself soon.
  • I will be finishing the deputy training for @adityakane and @carl-alberto tomorrow, so they can get started in Help Scout from next week.

Keeping up with the Community P2P2 P2 or O2 is the term people use to refer to the Make WordPress blog. It can be found at https://make.wordpress.org/.
It has been mentioned recently that some deputies are not (or are struggling to) keep up with this P2. It is very important for deputies to keep up to date with things on here, so we discussed how we can help with this. An idea that was suggested and can be easily implemented is a consistent tag be used for important posts that must be highlighted for deputies – we can then have a feed of that tag’s posts in a sidebarSidebar A sidebar in WordPress is referred to a widget-ready area used by WordPress themes to display information that is not a part of the main content. It is not always a vertical column on the side. It can be a horizontal rectangle below or above the content area, footer, header, or any where in the theme. widgetWidget A WordPress Widget is a small block that performs a specific function. You can add these widgets in sidebars also known as widget-ready areas on your web page. WordPress widgets were originally created to provide a simple and easy-to-use way of giving design and structure control of the WordPress theme to the user., so it will bu automatically updated.

Help Scout access
The issue of security with regards to so many people having access to Help Scout was brought up. This is something that requires further discussion and a decision must be made about who we give access to going forward.

Community Summit and WCEU Contributor DayContributor Day Contributor Days are standalone days, frequently held before or after WordCamps but they can also happen at any time. They are events where people get together to work on various areas of https://make.wordpress.org/ There are many teams that people can participate in, each with a different focus. https://2017.us.wordcamp.org/contributor-day/ https://make.wordpress.org/support/handbook/getting-started/getting-started-at-a-contributor-day/. prep

  • @_dorsvenabili will publish a post about the Community topics for the Community Summit and we can discuss those on there.
  • Once myself, @andreamiddleton and @kcristiano (the Community Team leads for the WCEU Contributor Day) have discussed things a bit further, we will post about the plans and open that up for discussion as well.

Highlighting posts
We highlighted a few P2 posts for deputies to take note of and encouraged discussion to take place in the post comments instead of in SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/..


These meetings are held in the first and third Thursday of each month according to the schedule in the sidebar here. Meetings are held at 8:00 and 20:00 UTC in #community-team in Slack.

#meetings #recap

#agenda, #meeting

20 UTC Community Chat notes

April 6 2017 20:00 UTC Community Chat edition – notes for those who couldn’t make it.

This is a #recap for those who couldn’t make the Community Chat. Join us in the#community-team channel for real time discussion. Not on SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/. yet? Sign up here.

Our agenda based on the morning’s agenda

  • Can and should we increase the frequency of meetings from monthly?
  • Open discussion about WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. naming conventions
  • Managing mentors, it would be good to find someone else to manage mentors in the EU/Asian timezone
  • _This was on the agenda, but did not quite get discussed_ Roles & Responsibilities and naming conventions of groups within Community Team – e.g. Who’s WordCamp CentralWordCamp Central Website for all WordCamp activities globally. https://central.wordcamp.org includes a list of upcoming and past camp with links to each.?

Other requests for the agenda that were not reflected in the morning meeting

  • collaborate with the Polyglots on the Rosetta Outreach project.
  • have check-ins on the progress of the 2017 goals.
  • a discussion of whether we still need/want monthly reports
  • changing/modifying the language in the code of conduct to reflect gender expression

Topic 1 – Can and should we increase the frequency of meetings from monthly? – https://wordpress.slack.com/archives/C037W5S7X/p1491509190670362

General consensus was that twice monthly meetings would be good with @miss_jwo pointing out that it would depend on the focus of them and @kcristiano pointing out that we wouldn’t want bi-weekly reports.

@remediosgraphic asked if we would continue with the two separate meetings for different timezones. general consensus was yes.

@chanthaboune moved that we vote on it on the p2 so others have a chance to weigh in.

Topic 2 – Open discussion about WordCamp naming conventions – https://wordpress.slack.com/archives/C037W5S7X/p1491509605805959

The morning session of the chat focused primarily on the URLURL A specific web address of a website or web page on the Internet, such as a website’s URL www.wordpress.org structure but touched on the city/country debate as well.

@remediosgrphic brought up WordCamp Netherlands but stated that Costa Rica (also a small country) agrees with the city naming convention.

@krcistiano stated the naming convention should be a guideline not a rule, but that country naming would be super hard to justify.

It was discussed that not a small part of the reason for city based WordCamps is to avoid locked in organizers that act as a controlling force in the community.

@slash1andy asked what happens when there are 2 different groups both wanting to organize a country camp

@myinternetscout proposed there should be some threshold before a country WC could be considered. Also asked about State named camps.

@kcristiano asked if we should have a p2 post on this topic to prep for this year’s community summit.

There was a reminder that no binding decisions are made on slack and that this discussion will evolve over the years and be held at Community Summit. For full details of this portion of the conversation see slack link above.

Topic 3 – mentors in the EU/Asian timezones – https://wordpress.slack.com/archives/C037W5S7X/p1491510753180972

We need more of them and we need someone to partner with @brandondove to wrangle them

Mentioned that Cami and Brandon are working with Corey on a tool to make mentoring a bit easier

Brandon brought up that @mayuko volunteered to be mentor wrangler for Asia

Jenny suggested we have one mentor wrangler per region (Americas, Europe, Asia)

Reminder that we’re accepting more awesome deputies

Topic 4 – roles and naming of WordCamp volunteers – https://wordpress.slack.com/archives/C037W5S7X/p1491511424398804

1. We have the Global Community Team which is all volunteers who work on WordCamp/MeetupMeetup All local/regional gatherings that are officially a part of the WordPress world but are not WordCamps are organized through https://www.meetup.com/. A meetup is typically a chance for local WordPress users to get together and share new ideas and seek help from one another. Searching for ‘WordPress’ on meetup.com will help you find options in your area. applications, mentoring, or training.
2. WordCamp Central can mean the community p2 or roughly anyone who has to be on the bank account so they can sign contracts.
The folks who can sign contracts are part of the Global Community Team

A discussion of what “WordCamp Central” and “Central” means to different people. This will take further discussion, clarification, and agreement. And we’ll need to train ourselves and others on how to refer to the team and parts of the team.

And a glossary would be helpful

Additional topics – We didn’t get to additional topics and they will need to be discussed later

Open Q&A –

@kcristano asked about the proposal for changing/modifying the language in the code of conduct to reflect gender expression and whether we’re looking to revamp the CoC or get approval on that minor change.

@chanthaboune answered that we’re looking at that minor change

cami suggested we discuss the change on a p2 or at the Summit where a decision can be made and we can move forward with the update.

in attendance: @chanthaboune @camikaos @nowellvanhoesen @brandondove @yaycheryl @thabotswana @sheriebeth @miss_jwo @kcristiano @remediosgraphic @slash1andy @myinternetscout

You can read the full chat here: https://wordpress.slack.com/archives/C037W5S7X/p1491508769525185

#meetings #recap

#agenda, #meeting

Notes from the community team chat for Asia/Pasific/everyone on April 6th

Today we had a first community team chat for Asia/Pasific/everyone! 🌏🌎🌍🙌 @kenshino did great facilitator, Thanks a lot! Let me share the summary:

Monthly Stats

Frequency of meetings

  • Backgroud: @kenshino proposed. Currently we do monthly meeting. A lot of the deputies are volunteers who only can help a couple hours per week, so we won’t use much energy for frequent meeting.
    On the other hand, Asia is a growing region and some people have always felt that missing monthly meetings meant not getting even eyes on issues that needed to be discussed.
  • Needs opinion: How often should we have meeting?
    Please add comment on this post 📝
    • once a week
    • one every two weeks
    • (I don’t see the opinion for keeping monthly)

WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. naming

  • Background@mayukojpn proposed this topic originally. Recently we saw a opinion about event name (city name vs country name) in Europe, but how in Asia? Do you have opinion or issue with event name? (at least we discussed in Japanese community sometimes)
  • Decision: nothing at that time.
  • note: This time we actually talked about URLURL A specific web address of a website or web page on the Internet, such as a website’s URL www.wordpress.org structure (2017.city.wordcamp.org) not event name. It happened because I didn’t explain what I expected when we start this topic (sorry!). So Mayo will propose this topic again at next meeting with preparing my question. About URL structure if anyone have better idea, let’s suggest!

Extra mentor manager

  • Background: @_dorsvenabili proposed as we’re getting bigger and more global, it would be good to have one extra super deputy to assign/manage/train new mentors the EU/Asian timezone.
  • Decision: @mayukojpn raised hands and was recommended during meeting (Thanks!) to become a mentor manager of EU / Asia time zone. If there are no objection Mayo will contact to @brandondove and start working for it.

Next meeting

  • Next meeting will be next week or two weeks later on Thursday, depends on the answer of “Frequency of meetings”.
  • Talk about skipped topic:
    • Roles & Responsibilities and naming conventions of groups within Community Team – e.g. Who’s WordCamp CentralWordCamp Central Website for all WordCamp activities globally. https://central.wordcamp.org includes a list of upcoming and past camp with links to each.?
    • Open discussion about event name (How define your event name/area?)

We saw these people during the meeting. If you want to add anything to this summary, please add comment 😉 @kenshino @_dorsvenabili @imnok @ibonazkoitia @mayukojpn @nielslange @thewebprincess @gounder @francina @ivankristianto @drebbitsweb @emanuelblagonic @mercib @miss_jwo @adityakane

#asiapacific, #meeting, #recap

#agenda

ModSquad Hangout Recap

Howdy ModSquad! Great hangout chat in IRC yesterday, and awesome to get a chance to talk with you all. If you weren’t able to make the chat, you can find a full log of what we discussed, but here’s a recap of some of the high points:

Foreign Language videos

We are always looking to add mods who are native speakers, but in the absence of that, non-English videos tend to languish. Let’s reverse that trend by doing the best we can to get those out as fast as we can by:

  • Lifting descriptions from the WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. site as-is (no Google Translate!) and add a link to slides if we can.
  • If we need a description for the talk, take it from the WordCamp site as-is as well, adding the speaker names to match our standard formatting.
  • Viewing the video for technical issues (lighting, sound, etc)

If we can do those things, then the video is ready to publish. We can always have someone double-check it later, but let’s not hold them hostage like we do now.

Curating content

We had a good discussion around how to better feature the that truly represent the best of what WordCamp is about: Great presentations, educational content, and though provoking discussions. We see these every day, but the way wordpress.tv is set up now, they get lost pretty easily once they fall off the home page.

One idea, which is not quite ready for implementation is curating content for syndication to other outlets (YouTube, G+, Facebook, etc.) as well as publishing here. The other thing we can do is to start making use of blog.wordpress.tv as a place to post “Staff Picks” blog posts, which I’d like to kick off soon. Any volunteers to go first? Let me know in the comments.

Helping WordCamps directly

We discussed how a large number of videos never make it to wordpress.tv. One big pain point is the difficulty in getting good videos (clear picture, sound, etc.) that are publishable. We reject a lot of videos over issues of quality; one way we can help with this is to get better documentation in place for WordCamp organizerswho are not video expert necessarily—to help them to take better quality video.

On the other side, one reason we never see video submissions in the first place is that it is hard for WordCamp organizers to find the necessary time and resources to do post-production. Sadly many videos end up in this graveyard, and as mods we never see them, but one way we can help is by actually doing the post-production centrally (powered by fearless mods) to take this off organizers hands.

The dream scenario here would be to have video uploaded to wordpress.tv the same day as the event, have mods perform simple edits like trim the ends, add titles, etc. Once that is done, we could publish them right away, instead of months later (or not at all) as happens currently.

Get involved!

If you have a passion for docs, a background in video, experience in videoing meetups/camps, or can recommend a friend, speak up! We are moving forward on docs and post-processing support, and would love your help.

Phew, that was quite a recap. Again, thanks to everyone that made is (plus anyone who was there in spirit) and I will see you in the queues!

#docs, #hangouts, #i18n, #post-processing, #recap, #wordpress-tv