Contributor Working Group: Mentorship Chat Agenda | August 17th 07:00 UTC (APAC/EMEA) and 16:00 UTC (AMER)

It’s time for the next Mentorship chat of the WordPress Contributor Working Group. We’re meeting this Thursday (August 17th) to continue our work on improving the contribution experience of WordPress – in light of the graduation (and success) of our Mentorship Program Pilot. For more information on the working group and its plans, check out our launch post and our past chats.

Meeting times

We will be holding these chats in multiple timezones to make accommodations for as many timezones as possible. These chats will continue to be held on the Third Thursday of every month.

The chat will be held on the #community-team channel of the Make/WordPress Slack. Here’s the link to a handy `.ics` file which contains calendar entries for our upcoming chat, so that you won’t miss it. These chats have also been added to the Make/Meetings calendar. Everyone interested in improving the contributor experience in WordPress and building future mentorship programs are welcome to attend!

Pinging some of our active working group members as well as facilitators/mentorsEvent Supporter Event Supporter (formerly Mentor) is someone who has already organised a WordCamp and has time to meet with their assigned mentee every 2 weeks, they talk over where they should be in their timeline, help them to identify their issues, and also identify solutions for their issues. from our latest mentorship program pilot:

@adityakane, @angelasjin, @askdesign, @carl-alberto, @casiepa, @cbringmann, @coachbirgit, @courane01, @desrosj, @foosantos, @francina, @harishanker, @javiercasares, @jeffpaul, @jominney, @juliarosia, @kafleg, @leogopal, @leonnugraha, @meher, @milana_cap, @kirasong, @mrfoxtalbot, @mysweetcate, @nao, @nomadskateboarding, @onealtr, @oglekler, @patricia70, @patriciabt, @realloc, @sereedmedia, @st810amaze, @sumitsingh, @sz786, @thehopemonger, @thewebprincess, @topher1kenobe, @tobifjellner, @unintended8, @webtechpooja, @yoga1103

Agenda

Last week, we wrapped up the pilot cohort of our mentorship program – congratulations to us! While the program is still fresh in our minds, let us use this week to look back at it, and share our learnings and feedback.

1. Welcome, introductions, and check-ins
How is everyone doing? New members joining the group can also introduce themselves.

2. Evaluating our Mentorship Program’s Pilot Cohort
First of all, kudos to everyone for facilitating the huge success of our mentorship program. We would not have been able to achieve what we did, had it not been for your hard work! Let us take a look at our pilot program, and share any open feedback on how it went. Please feel free to talk about what worked, what did not, and where the program could be improved. Let us also discuss any pending tasks from the program as well as any pending next steps.

3. Next Steps for our Working Group
Now that our pilot program is over, it is time to start working on the next steps for our group. What should we do next? Should we host another cohort, and if so when? How do we facilitate mentorship in WordPress going forward?

4. Questions, thoughts, and open floor!
If we still have time after all that intense discussion, we’ll open up the floor for discussing mentorship broadly and our program!

Additionally – since many working group members will be attending WCUSWCUS WordCamp US. The US flagship WordCamp event., let us explore whether we can meet informally at the event, possibly on contributor dayContributor Day Contributor Days are standalone days, frequently held before or after WordCamps but they can also happen at any time. They are events where people get together to work on various areas of https://make.wordpress.org/ There are many teams that people can participate in, each with a different focus. https://2017.us.wordcamp.org/contributor-day/ https://make.wordpress.org/support/handbook/getting-started/getting-started-at-a-contributor-day/.!

Looking forward to seeing you soon!

#contributor-working-group #mentorship-program #wpcontributors #mentorship-chat

Recap of the Contributor Working Group’s Mentorship Chat on June 15, 2023

Welcome to the recap post of the contributor working group’s mentorship chat that was held on June 15th, 2023. In this chat, we finalized the dates for our pilot mentorship cohort (July 12th to August 9th), and kicked off project management in preparation for the same.

In attendance: @adityakane @oglekler @yoga1103  @st810amaze @onealtr @tobifjellner @javiercasares @courane01 @sereedmedia @juliarosia  @harishanker  @leonnugraha  @patricia70 @webtechpooja @casiepa @realloc @peiraisotta @coachbirgit @angelasjin @chaion07 @ronakganatra @fitehal @sumitsingh @siddhantwadhwani @carl-alberto @kafleg @hapiucrobert @devinmaeztri @zunaid321 @christopheramirian

Notes: @harishanker

Agenda: https://make.wordpress.org/community/2023/06/14/contributor-working-group-mentorship-chat-agenda-june-15th-0700-utc-apac-emea-and-1600-utc-amer/

Meeting Start

EMEA: https://wordpress.slack.com/archives/C037W5S7X/p1686812403775139
AMER: https://wordpress.slack.com/archives/C037W5S7X/p1686844802822219

Project Updates

We kicked off the chat by sharing our project updates thus far:

  • Thanks to @leogopal, we now have a fully-fledged GitHub project board for our project. Our group will be working on adding tasks and content to the board. Group members also shared their wordpress.orgWordPress.org The community site where WordPress code is created and shared by the users. This is where you can download the source code for WordPress core, plugins and themes as well as the central location for community conversations and organization. https://wordpress.org/ and GitHubGitHub GitHub is a website that offers online implementation of git repositories that can easily be shared, copied and modified by other developers. Public repositories are free to host, private repositories require a paid subscription. GitHub introduced the concept of the ‘pull request’ where code changes done in branches by contributors can be reviewed and discussed before being merged be the repository owner. https://github.com/ profiles to be added to the board. 
  • We also have a draft of the call for mentees post which is ready for publishing. 

Updates from WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. Europe 2023

The Contributor Working Group had an informal tribe meeting at WordCamp Europe 2023 with nearly twelve participants. We did an informal discussion of the program, introduced the pilot, and brainstormed different aspects of our program. In the discussion, we arrived at two important updates:

  • Our pilot cohort will kick off on the second week of July (July 12th) and will run for four weeks until August 4th. We discussed this at the cohort and group members approved the same. 
  • Continuing from our last chat, we finalized the following teams were finalized for our pilot. 
    • CoreCore Core is the set of software required to run WordPress. The Core Development Team builds WordPress.
    • Community
    • Docs
    • Photos
    • Polyglots
    • Support
    • Test
    • Training

Wins from the past month

Our group did not forget to celebrate some wins from the last month! 

  • Our contributor mentorship program was featured on the June Edition (Episode 57) of The Official WordPress Podcast – WP Briefing. Support from @chanthaboune – our executive director, was a great encouragement for our group and for our work!
  • At WordCamp Europe 2023, our group and our work got a lot of attention with several folks expressing interest in being a mentorEvent Supporter Event Supporter (formerly Mentor) is someone who has already organised a WordCamp and has time to meet with their assigned mentee every 2 weeks, they talk over where they should be in their timeline, help them to identify their issues, and also identify solutions for their issues., mentee, or a facilitator. Our mentorship program also found a prominent mention in the event’s keynote session with Matt Mullenweg, Josepha Haden, and Matias Ventura. Check out the Q&A video of WordCamp Europe 2023 to catch the moment!

While our wins were humbling, we reminded ourselves that we still have miles to go! 

Implementation and Project Management for our Pilot

With dates finalized, we started working on steps to implement our pilot program. We’ll be using our GitHub Project Board to coordinate everything. The action items are divided into high and medium priority, and we sought group members’ help in proceeding with it.

High Priority Action items

  • Call for Mentees announcement
    We already have a draft post going which we aim to publish by early next week. Make/Marketing has also offered to review and amplify the same
  • Finalizing our mentorsEvent Supporter Event Supporter (formerly Mentor) is someone who has already organised a WordCamp and has time to meet with their assigned mentee every 2 weeks, they talk over where they should be in their timeline, help them to identify their issues, and also identify solutions for their issues.
    Many group members have offered to become mentors for our program, we hope to finalize at least 5-10 mentors. For our cohort. 
  • Recruit Make/Team Representatives and support their involvement in our pilot.

As shared earlier, we have the following teams in our pilot program. Core, Community, Docs, Photos, Polyglots, Support, Test, and Training. Group members offered to reach out to these teams to get support for our program. 

Medium Priority Action Items

Group members can note down changes or suggestions in this Google Doc: Suggested Changes to Learn WordPress Contributor Courses

  • Prepare mentor script or playbook 📜
    We’re working on a detailed step-by-step guide that mentors can use to adequately support mentees as they go through the contributor mentorship program. We’re collaborating together in this task using this boilerplate script document.
  • Facilitating the program ⚓
    We also asked cohort members to support by facilitating the program (keeping the cohort active and overseeing program progress). While all group members will be engaged in this, anyone who has more bandwidth to support was encouraged to join. 

Making Progress Towards the Pilot Program

With less than a month remaining until the pilot program, we decided to meet more frequently. Our idea is to: 

  • Try a weekly sync on our task, synchronously or asynchronously in the #community-team channel. 
  • Do at least one synchronous audio/video chat before our event.
  • Start a dedicated channel for the working group discussions, but default to public in #community-team as much as possible. 

Discussions

  • We discussed the possibility of a multilingual cohort. While the mentorship cohort will be in English, we’ll try to make it as local as possible by assigning mentors based on language preferences. @javiercasares is also attempting to translate our cohort’s content to Spanish for Spanish language speaking mentees. He has already kickstarted work on the same and is looking for collaborators! @coachbirgit has offered to support German mentees, while @leonnugraha has kindly offered to support mentees from Indonesia. 
  • @angelasjin suggested that we amplify our program in the #team-reps channel to get broad support from team representatives. 
  • Our group members felt strongly about the need for a dedicated channel to discuss the program. So while we will attempt to work in public as much as possible, we will also create and use a dedicated SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/. channel for focussed discussions. 
  • @pascalcasier offered to do an onboarding for group members to the TV team!
  • @milana_cap offered to onboard new contributors to the Docs team.
  • We’re attempting to do yet another contributor working group at WCUSWCUS WordCamp US. The US flagship WordCamp event. (around contributor dayContributor Day Contributor Days are standalone days, frequently held before or after WordCamps but they can also happen at any time. They are events where people get together to work on various areas of https://make.wordpress.org/ There are many teams that people can participate in, each with a different focus. https://2017.us.wordcamp.org/contributor-day/ https://make.wordpress.org/support/handbook/getting-started/getting-started-at-a-contributor-day/.). @s810amaze has offered to help broadcast it live.

#contributor-working-group #mentorship-program #wpcontributors #meeting-notes

#mentorship-chat, #mentorship-chat-recap

Contributor Working Group: Mentorship Chat Agenda | June 15th 07:00 UTC (APAC/EMEA) and 16:00 UTC (AMER)

It’s time for the next Mentorship chat of the WordPress Contributor Working Group. We’re meeting this Thursday (June 15th) to continue our work on building a Mentorship Program for WordPress and shipping its pilot program! For more information on the working group and its plans, check out our launch post and our past chats.

Meeting times

We will be holding these chats in multiple timezones to make accommodations for as many timezones as possible. These chats will continue to be held on the Third Thursday of every month.

The chat will be held on the #community-team channel of the Make/WordPress Slack. Here’s the link to a handy `.ics` file which contains calendar entries for our upcoming chat, so that you won’t miss it. These chats have also been added to the Make/Meetings calendar. Everyone interested in building a mentorship program is welcome to attend these chats.

Looping in folks that had expressed interest in the program: @coachbirgit @williamsba1, @megabyterose, @wolfpaw, @soulseekah, @courtneypk, @leogopal @milana_cap @unintended8 @webcommsat @meher @kcristiano @meaganhanes @annezazu @kafleg @dpknauss.

Also looping in the folks who attended the last chat:

@adityakane @nao @oglekler @yoga1103 @kirasong @leonnugraha @st810amaze @onealtr @carl-alberto @tobifjellner @javiercasares @sz786 @meher @courane01 @jeffpaul @sereedmedia @cbringmann @angelasjin @juliarosia @askdesign @nomadskateboarding @patriciabt @javiercasares @gounder @unintended8 @webtechpooja @thewebprincess @desrosj @askdesign @francina and @nomadskateboarding

Agenda

We now have a fully-fledged pilot for our mentorship program, and it’s time for our group to start working together to make sure it rolls out as planned!

1. Welcome, introductions, and check-ins
How is everyone doing? New members joining the group can also introduce themselves.

2. Sharing wins and updates
After our last meeting, our group has made a bunch of progress on our program and have drawn significant attention too! We also held a tribe meeting at the WCEUWCEU WordCamp Europe. The European flagship WordCamp event. Contributor dayContributor Day Contributor Days are standalone days, frequently held before or after WordCamps but they can also happen at any time. They are events where people get together to work on various areas of https://make.wordpress.org/ There are many teams that people can participate in, each with a different focus. https://2017.us.wordcamp.org/contributor-day/ https://make.wordpress.org/support/handbook/getting-started/getting-started-at-a-contributor-day/. which was a huge success. We’ll spend some time going over updates from last week so that all group members are up to speed!

3. Implementation and project management for our pilot!
We’ll be kicking off our pilot program soon, and need to start working on things. Let’s talk implementation, create a plan to start working on things, and decide how we work together towards implementing the pilot!

4. Questions, thoughts, and open floor!
If we still have time after all that intense discussion, we’ll open up the floor for discussing mentorship broadly and our program!

Looking forward to seeing you soon!

#contributor-working-group #mentorship-program #wpcontributors #mentorship-chat

Recap of the Contributor Working Group’s Mentorship Chat on May 18, 2023

In attendance: @adityakane @oglekler @yoga1103  @kirasong @st810amaze @onealtr @tobifjellner @javiercasares @courane01 @sereedmedia @juliarosia @annekatzeff @nomadskateboarding  @harishanker@@unintended8 @sandesh055 @askdesign @jominney @leonnugraha @tacoverdo @patricia70 @webtechpooja @francina @Rico F. Lüthi @tobifjellner

Notes: @harishanker

Agenda: https://make.wordpress.org/community/2023/05/15/contributor-working-group-mentorship-chat-agenda-may-18th-0700-utc-apac-emea-and-1600-utc-amer/

Meeting Start

EMEA: https://wordpress.slack.com/archives/C037W5S7X/p1684393200684229

AMER: https://wordpress.slack.com/archives/C037W5S7X/p1684425602571269

Mentorship Program Pilot 

Based on discussions from past chats, the working group identified a pilot program for our projectwide mentorship, which was recently shared in public in the Make/Project Blog.
The flowchart below explains a draft of the program plan: 

A flowchart depicting the program flow of the WordPress contributor mentorship program. Mentees are connected to a mentor, join a cohort of mentors and mentees, complete self directed courses, learn-ups, selects Make/Team, makes contributions, optionally creates a three month plan, and graduates. If not, they drop out.

Key additions made to the MVPMinimum Viable Product "A minimum viable product (MVP) is a product with just enough features to satisfy early customers, and to provide feedback for future product development." - WikiPedia based on past chats: 

  • Mentees will have to make a chosen set of initial contributions for their chosen Make/Team in order to complete the mentorship.
  • For the pilot, Make/Teams can opt-in whether they would like to participate in the pilot program. Interested Make/Teams can nominate mentorsEvent Supporter Event Supporter (formerly Mentor) is someone who has already organised a WordCamp and has time to meet with their assigned mentee every 2 weeks, they talk over where they should be in their timeline, help them to identify their issues, and also identify solutions for their issues. who can support mentees and eventually onboard them as contributors to their respective teams.
  • The length of the program has been finalized as one month or four weeks to incorporate contributions. 

Working group members were generally in agreement with the MVP and it was decided to move forward with the same. Group members area already sharing feedback in the white paper separately too. 

Language as a barrier for entry was shared, and the importance of making the program multilingual. A couple of ideas were suggested to mitigate this:

Implementation and Identifying Tasks and Next Steps

Implementation timeline

Our group identified the need to do at least one pilot cohort in 2023, to be in line with our project goals. We discussed a timeline to plan our cohort while being mindful of the time and availability of our group members too. We identified that WCEUWCEU WordCamp Europe. The European flagship WordCamp event., the community summit, WCUSWCUS WordCamp US. The US flagship WordCamp event., along with WordPress 6.3 and 6.4 dates will affect the timelines of our pilot, which will run for four weeks or one month. 

Some ideas that were shared include:

  • After WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. Europe and before WordCamp US.
  • Either starting asap (after WCEU) or later (after WCUS) was also suggested.
  • It was shared that summer vacation in Europe between July and August might be a blocker due to the general unavailability of various mentors. 
  • Group members suggested using in-person time at WordCamp Europe to work on the mentorship program
  • There was broad consensus around using WordCamp Europe as a way to do promotions for the mentorship program and do a cohort right after the same (but before WCUS). 
  • Another suggested idea was to do outreach during WCEU and WCUS, and plan the first cohort around September/October 2023. 
  • The group will brainstorm on this further and share a timeline shortly.

Project Management Tool

The group unanimously agreed to use GitHubGitHub GitHub is a website that offers online implementation of git repositories that can easily be shared, copied and modified by other developers. Public repositories are free to host, private repositories require a paid subscription. GitHub introduced the concept of the ‘pull request’ where code changes done in branches by contributors can be reviewed and discussed before being merged be the repository owner. https://github.com/ projects as a project management tool for the program! Some group members also offered to set it up – we will work on this asynchronously. 

Task List

Based on our MVP, we identified a list of tasks that need to be completed before the program

  • Identifying and recruiting Make/Teams
  • Identifying Mentors
  • Publish call for mentees 
  • Identifying mentees for the cohort based on the selected pool
  • Auditing learning materials on Learn WordPress (existing contributor training courses) for mentees
  • Creating and publishing the pre-event and post event surveys for mentees and mentors
  • Running online workshops on different contribution topics (example topics: Active Listening, Better communication, Active contributor guidance situations, Diversity and Inclusion, Leadership basics, Conflict resolution in WordPress, How decisions are made in WordPress, Introduction to different Make/teams)
  • Facilitating the program
  • Mentoring contributors 
  • Make/Team representatives to onboard contributors to their teams.
  • Ongoing promotion as well as Marcomms for the program

Group members were generally in agreement with the task list with many members expressing interest in taking on multiple tasks. The group identified the need for strategic collaboration with the Community Team (for facilitating the program), Training Team (for auditing Learn courses and holding online workshops) and Marketing Team (for ongoing promotions and Marcomms of this program). 

High Priority Tasks / Next Steps /Action Items!

  • Get buy-in from Make/Teams for our pilot:
    Since our program now involves mentees making initial contributions, support from Make/Teams is definitely needed. Group members recommended the following teams to join the mentorship program:
    • CoreCore Core is the set of software required to run WordPress. The Core Development Team builds WordPress.
    • Photos 
    • Polyglots
    • Docs
    • Training

Additionally, as mentioned earlier, Community, Training, and Marketing Teams have offered strategic support for this program too! 

  • Publish a call for mentees:
    We have also agreed to publish our call for mentees before the next meeting. The Marketing Team has offered to support with this. 
  • Create a GitHub Project Board
    We need to create a GitHub project board for project management, so that our group can focus on the next steps, and start working on launching the pilot. 

WordCamp Europe 2023 Meeting

Many group members are attending WordCamp Europe 2023, and we have agreed to do a working session alongside the event. More details about the same will be shared soon. 

#contributor-working-group #mentorship-program #wpcontributors #meeting-notes

#mentorship-chat, #mentorship-chat-recap

Contributor Working Group: Mentorship Chat Agenda | May 18th 07:00 UTC (APAC/EMEA) and 16:00 UTC (AMER)

The contributor working group is gearing up for its next Mentorship chat on Thursday (May 18th) to continue its work on building a Mentorship Program for WordPress! For more information on the working group and its plans, check out our launch post.

Meeting times

To make accommodations for as many timezones as possible, we will be holding these chats in multiple timezones. Based on feedback from last week, we will continue holding these chats on the Third Thursday of every month.

The chat will be held on the #community-team channel of the Make/WordPress Slack. Here’s the link to a handy `.ics` file which contains calendar entries for our upcoming chat, so that you won’t miss it. These chats have also been added to the Make/Meetings calendar. Everyone who is interested in building a mentorship program is welcome to attend these chats.

Looping in folks that had expressed interest in the program: @williamsba1, @megabyterose, @wolfpaw, @soulseekah, @courtneypk, @amethystanswers @leogopal @milana_cap @unintended8 @lesleysim @itsjustdj @evarlese @prathameshp, @webcommsat @meher @kcristiano @leonnugraha and @dpknauss.

Also looping in the folks who attended the last chat:

@adityakane @nao @oglekler @yoga1103 @kirasong @st810amaze @onealtr @carl-alberto @tobifjellner @javiercasares @sz786 @meher @courane01 @jeffpaul @sereedmedia @cbringmann @angelasjin @juliarosia @askdesign @nomadskateboarding @harishanker @javiercasares @gounder @unintended8 @webtechpooja @thewebprincess @fitehal @desrosj @askdesign @nikita22 and @nomadskateboarding

Agenda

Last week, our focus was on finalizing a Minimum Viable ProductMinimum Viable Product "A minimum viable product (MVP) is a product with just enough features to satisfy early customers, and to provide feedback for future product development." - WikiPedia (MVPMinimum Viable Product "A minimum viable product (MVP) is a product with just enough features to satisfy early customers, and to provide feedback for future product development." - WikiPedia) to test out our Mentorship Program. This week, based on all our findings, we have finalized a pilot for our mentorship program and start working on implementation steps.

1. Welcome, introductions, and check-ins
How is everyone doing? New members joining the group can also introduce themselves.

2. Mentorship Program Pilot
Based on discussions from our last chats, the working group has identified a pilot program for our projectwide mentorship! We briefly go through the pilot program to ensure that everyone is on the same page. Here’s the link to the draft blog post announcing the program’s MVP/Pilot and a white paper about the program.

3. Implementation and Assigning Tasks
Now that everyone is on the same page on the pilot program, we start talking about implementing our mentorship program! We will try to come up with a plan to implement our program, identify a list of tasks, and put out a call for volunteers to help with the different tasks. We will also try and find a project management tool to keep track of our work!

4. Next steps
Based on next discussion this week, we will identify a task list for the group until next week.

Looking forward to seeing you soon!

#contributor-working-group #mentorship-program #wpcontributors #mentorship-chat

Recap of Contributor Working Group’s Mentorship Chat on April 20, 2023

In attendance: @adityakane @nao @oglekler @yoga1103  @kirasong @st810amaze @onealtr @carl-alberto @tobifjellner @javiercasares @sz786 @meher @courane01 @jeffpaul @sereedmedia @cbringmann @angelasjin @juliarosia @askdesign @nomadskateboarding  @harishanker @javiercasares @gounder @unintended8 @webtechpooja @thewebprincess @fitehal @desrosj @askdesign @nikita22 @nomadskateboarding 

Notes: @harishanker

Agenda: https://make.wordpress.org/community/2023/04/17/contributor-working-group-mentorship-chat-agenda-april-20th-0700-utc-apac-emea-and-1600-utc-amer/

Meeting Start

EMEA: https://wordpress.slack.com/archives/C037W5S7X/p1682002804642749

AMEA: https://wordpress.slack.com/archives/C037W5S7X/p1682002817867819

A Minimum Viable ProductMinimum Viable Product "A minimum viable product (MVP) is a product with just enough features to satisfy early customers, and to provide feedback for future product development." - WikiPedia (MVPMinimum Viable Product "A minimum viable product (MVP) is a product with just enough features to satisfy early customers, and to provide feedback for future product development." - WikiPedia) of the Proposed Mentorship Program 

The primary agenda of the chat was to discuss an MVP of the proposed Mentorship Program. Based on feedback from the last chat, @harishanker (I) prepared a draft plan for an MVP, which is as follows: 

  • A short cohort of new contributors (mentees) and experienced contributors (mentorsEvent Supporter Event Supporter (formerly Mentor) is someone who has already organised a WordCamp and has time to meet with their assigned mentee every 2 weeks, they talk over where they should be in their timeline, help them to identify their issues, and also identify solutions for their issues.) are to be brought together in a dedicated space (potentially a SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/. channel in Make/WordPress) to work together for a certain period (two to four weeks)
  • During this time, mentees will learn pre-prepared training material (we can start with existing contributor courses in Learn WordPress)
  • Each mentee will be assigned a mentorEvent Supporter Event Supporter (formerly Mentor) is someone who has already organised a WordCamp and has time to meet with their assigned mentee every 2 weeks, they talk over where they should be in their timeline, help them to identify their issues, and also identify solutions for their issues., with whom they will be having at least two 1:1 mentoring sessions (over text chat and/or video). 
  • Additionally, the group will have at least three group mentoring sessions on broad contribution topics (over text or video)
  • Optionally, they will create a three-month contribution and learning plan with their chosen mentor. 
  • Once all the courses and training sessions are complete, mentees graduate from the program, and are pointed to the Make/Team of their choosing for further contribution. Ideally, they are also connected with a contributor (or group of contributors) from the Make/Team of their choice who will go on to support them (informally) in their contributor journey. 
  • While the mentorship program will wrap up after the period, mentees can continue to reach out to their cohort and mentors for ongoing guidance and support. 

At the chat, group members shared the following feedback on the program: 

  • Folks generally were in agreement with the program, and we decided to move ahead. 
  • Starting somewhere is the most important part. It was suggested that we try something, find out what’s missing or what doesn’t work and then iterate. 
  • The fact that proceeding without everything in place is usually helpful for an MVP was also shared. As long as mentors and mentees are willing to work through the kinks and growing pains, this helps us identify where we are lacking and where we are strong. Even when we know what we are strong or weak. This intentional incompleteness will help folks provide feedback which will help us iterate further.

Next steps

Distilling feedback from this chat, @harishanker will create a detailed draft MVP document for this program that will be shared with all group members. After making any necessary changes to the document based on the feedback, the proposal will be shared in public. Based on the MVP, the group will start assigning roles and will formally start working on this program.

We also informally asked if any group members would like to be mentors, many folks signed up for the same.

At this chat, the group also decided to keep meeting on the third Thursday of each month, at the same timings (07:00 UTC and 16:00 UTC), while attempting to work asynchronously to address any group needs.

Note: In addition to the points mentioned above, there was a detailed discussion on various aspects of the program MVP. Read on to find out more about the summary of the discussion.

Continue reading

#wpcontributors, #contributor-working-group, #meeting-notes, #mentorship-chat, #mentorship-chat-recap, #mentorship-program

Contributor Working Group: Mentorship Chat Agenda | April 20th 07:00 UTC (APAC/EMEA) and 16:00 UTC (AMER)

Following a successful kickoff chat, the contributor working group is organizing its next chat on April 20th to continue its work.

Meeting times

To make accommodations for as many timezones as possible, we will be holding these chats in multiple timezones (please note that we are shifting the times a bit to make these meetings friendlier for folks from APAC and AMER)

The chat will be held on the #community-team channel of the Make/WordPress Slack. Here’s the link to a handy `.ics` file which contains calendar entries for our upcoming chat, so that you won’t miss it. These chats have also been added to the Make/Meetings calendar. Everyone who is interested in building a mentorship program is welcome to attend these chats.

Looping in folks that had originally expressed interest in joining the program: @williamsba1, @megabyterose, @wolfpaw, @soulseekah, @courtneypk, @amethystanswers @javiercasares @leogopal @milana_cap @unintended8 @lesleysim @@itsjustdj @evarlese @@prathameshp @javiercasares, and @desrosj.

Also looping in the folks who attended the last chat: @adityakane @nao @oglekler @yoga1103 @leonnugraha @kirasong @st810amaze @onealtr @carl-alberto @tobifjellner @kcristiano @javiercasares @webtechpooja @sz786 @meher @webcommsat @courane01 @jeffpaul @sereedmedia @cbringmann @angelasjin @juliarosia @askdesign @wolfpaw @nomadskateboarding @dpknauss

Agenda

1. Welcome, introductions, and check-ins
How is everyone doing? New members joining the group can also introduce themselves.

2. Discussing a Minimum Viable ProductMinimum Viable Product "A minimum viable product (MVP) is a product with just enough features to satisfy early customers, and to provide feedback for future product development." - WikiPedia (MVPMinimum Viable Product "A minimum viable product (MVP) is a product with just enough features to satisfy early customers, and to provide feedback for future product development." - WikiPedia) of the Proposed Mentorship Program
Last week, we briefly brainstormed on a structure for our projectwide mentorship program. This week, we go the next step to try and build an MVP for the Mentorship Program for our project. The idea is to share all the learnings we picked up last week, and use it to shape an experimental mentorship program to test out our idea so that we can iterate and build our learnings.

3. Next steps and next meeting
Depending on the outcome of the discussion, we will decide on the next steps of our meeting. We will aim to kick off some basic ideas in order to create a draft MVP which we can post in the Make/Community blog. We will also try to identify a regular cadence for our chats (that is friendlier for multiple timezones).

Looking forward to seeing you soon!

#contributor-working-group #mentorship-program #wpcontributors

#mentorship-chat, #mentorship-chat-agenda

Recap of Contributor Working Group Inaugural Mentorship Chat on March 20, 2023

In attendance: @adityakane @nao @oglekler @yoga1103 @leonnugraha @kirasong @st810amaze @onealtr @carl-alberto @tobifjellner @kcristiano @javiercasares @webtechpooja @sz786 @meher @webcommsat @courane01 @jeffpaul @sereedmedia @cbringmann @angelasjin @juliarosia @askdesign @wolfpaw @nomadskateboarding @dpknauss @harishanker

Notes: @nomadskateboarding @harishanker

Agenda: https://make.wordpress.org/community/2023/03/20/contributor-working-group-mentorship-kick-off-chat-agenda-march-20th-1200-utc-emea-and-2100-utc-amer/

Meeting Start

Clarifying Group Responsibilities

At the chat, it was clarified that the exclusive focus of the group will be on building a projectwide mentorship program for WordPress. This is because lack of mentorship was identified as one of the biggest gaps in contribution experience for our program based on feedback from multiple blog posts. Besides, “Establish contributor and mentorEvent Supporter Event Supporter (formerly Mentor) is someone who has already organised a WordCamp and has time to meet with their assigned mentee every 2 weeks, they talk over where they should be in their timeline, help them to identify their issues, and also identify solutions for their issues. programs” is one of the big picture goals of the WordPress Project in 2023 as well.

@tobifjellner shared some excellent ideas that the group might want to look at, which includes finding easier ways to contribute, find a new default channel in SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/. for newcomers, suggeestions to improve onboarding, and onboarding contributors regionally and locally. The idea of creating a default channel for contributors was supported by several participants. While these ideas have merit and should be pursued, the group decided that it was best to focus on Mentorship for now, which is a big project to tackle.

The group proposes to have bi-weekly chats (for now), every second and fourth Thursday at 12:00 and 21:00 UTC (for now).

Proposed Mentorship Program Brief

The Mentorship Program is envisioned as a short-term optional program for new contributors. It does not focus on a particular Make/Team but is aimed at imparting necessary guidance and skills to new contributors to succeed in and with the project through 1:1 and cohort-based mentorship. The program will be launched with the hope that mentees will pick up the necessary knowledge, guidance and skills required to succeed with WordPress and will go on to make successful contributions in the project, and grow with the project.

Continue reading

#wpcontributors, #contributor-working-group, #mentorship-chat, #mentorship-chat-recap, #mentorship-program

Contributor Working Group: Mentorship Kick-off chat Agenda | March 20th 12:00 UTC (EMEA) and 21:00 UTC (AMER)

As announced last week the Contributor Working Group of the Make/Community team is relaunching with an exclusive focus on building a Projectwide Mentorship Program for WordPress. The group will have its initial chat today to formally kick off work on the mentorship program.

Inaugural Meeting times

To make accommodations for as many timezones as possible, we will be holding these chats in multiple timezones:

The chat will be held on the #community-team channel of the Make/WordPress Slack. Here’s the link to a handy `.ics` file which contains calendar entries for our upcoming chat, so that you won’t miss it. These chats have also been added to the Make/Meetings calendar. Everyone who is interested in building a mentorship program is welcome to attend these chats.

Looping in folks that had expressed interest in joining the program: @williamsba1, @webtechpooja, @megabyterose, @tobifjellner, @wolfpaw, @soulseekah, @courtneypk, @kirasong, @tobifjellner, and @amethystanswers @nao @sereedmedia @nomadskateboarding @javiercasares @courane01 @leogopal @milana_cap @unintended8 @mysweetcate @sereedmedia @askdesign @lesleysim @adityakane @itsjustdj @evarlese @leonnugraha @prathameshp @javiercasares @jeffpaul, and @desrosj.

Agenda

1. Welcome and introductions
Who’s in the group? Let’s quickly get to know each other.

2. Clarifying Group Responsibilities
Clarifying what our responsibilities and goals are

3. Brief Introduction to the Mentorship Program
What is the proposed mentorship program? Brief discussion and brainstorming on how to make it successful.

4. Next steps and Identifying Volunteers
What are we going to do next? How will we begin working towards our goals? We also start identifying volunteers for different tasks.

5. Next meeting
When will we meet again? What regular schedule would work well?

Looking forward to seeing you at our chats!

#contributor-working-group #mentorship-program #wpcontributors

#mentorship-chat, #mentorship-chat-agenda