Proposal: Recognition for event volunteers and attendees in WordPress.org profile

About two years ago Meta Trac ticket (note: please don’t continue in that ticket, this P2P2 P2 or O2 is the term people use to refer to the Make WordPress blog. It can be found at https://make.wordpress.org/. is the more correct place for it) was opened about adding a WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. volunteer and attendee badges to WordPress.orgWordPress.org The community site where WordPress code is created and shared by the users. This is where you can download the source code for WordPress core, plugins and themes as well as the central location for community conversations and organization. https://wordpress.org/ profiles. A few weeks ago Taco did bring it back to the discussion and I promised to write a proposal to move this forward.

Profile badges are graphics that do show users contributions towards WordPress project.

It is suggested that we should:

  • Give a badge for WordCamp volunteers
  • Give a badge for WordCamp attendees
  • Give a badge for MeetupMeetup All local/regional gatherings that are officially a part of the WordPress world but are not WordCamps are organized through https://www.meetup.com/. A meetup is typically a chance for local WordPress users to get together and share new ideas and seek help from one another. Searching for ‘WordPress’ on meetup.com will help you find options in your area. attendees

Let’s dive into each badge for a second.

WordCamp volunteers

Technically giving a badge for WordCamp volunteers is probably the most easiest of the badges to give automatically. In coordination with WordCamp MetaMeta Meta is a term that refers to the inside workings of a group. For us, this is the team that works on internal WordPress sites like WordCamp Central and Make WordPress. team, we could find a way to track all volunteers and their WordPress.org usernames as we do for organisers and speakers too.

It’s also almost unarguable that WordCamp volunteers are contributing to the project, so they should get a badge. In 2017 there was a conversation about recognising volunteers in WordCamp websites, that ended up in conclusion that we should do that. At that time the discussion didn’t consider profile badges and as an end result using Admin Flags functionality was suggested.

WordCamp Attendees

This is technically more harder to do, because we don’t ask WordPress.org usernames when attendees purchase a ticket.

Sure we could add a field and ask that, but then comes the question when badge should be added to profile. When a ticket is purchased? Then what happens if that ticket changes owner, is refunded or attendee doesn’t show up. If we add the badge after attendee has marked as attended in Camptix, not all would get a badge because not all WordCamps do use the functionality to mark attendance.

It’s also arguable whether attending to WordCamp is actually contributing to the project and something from which they should get a badge.

In the Trac ticket @andreamiddleton pointed out that in 2014 WordCamp San Francisco worked out a way display event registration and attendance on the activity log. She suggested that we recognise attendees in that way instead of giving badges.

Meetup attendees

Technically this is the hardest thing to achieve, because Meetups live totally their own lives in Meetup.com and don’t have strong connection to WordCamp.org or WordPress.org systems. We don’t have a way to link Meetup.com profile to WordPress.org username for giving them a badge. Surely it can probably be done if team invests a lot of time on developing this feature.

The same discussion as with WordCamp attendees on their level of contribution to the project also applies to Meetup attendees.

The proposal

I’m proposing:

Badge for WordCamp volunteers

We should create a new badge for WordCamp volunteers and recognise them the same way as we do for organisers and speakers. Technical aspects need to be decided with WordCamp Meta team, but I’d create a new post type and re-use same functionalities that are used for organisers and speakers.

Log note for WordCamp attendees

We should start asking WordPress.org username during ticket purchase with an optional field in preparations to recognising WordCamp attendees.

I’m in favour of Andrea’s suggestion on showing the attendance on profile log instead of giving them a badge. Log note could be added after the WordCamp, in case the ticket changes owner on the first event day. Logic could be that everyone with a ticket does get the note unless there are at least a certain amount of attendees marked as attended when log note would be added only to those attendees.

What about Meetups and other event formats?

For Meetup and our other event format attendees, I would say it’s a too low-level contribution towards the WordPress project and technically too complicated to implement. Hopefully we can start recognising them at some point, but not for now.

Feedback

Read the original proposal and discussion on Meta Track ticket, there are good arguments and points. Note: please don’t continue in that ticket, this P2 is the more correct place for it.

Please share your feedback on the topic and especially on:

  • Should WordCamp volunteers get a badge?
  • Should WordCamp attendees get a badge or a note in their log?
  • What things do we need to take into consideration in these cases?

Share your thoughts before 2020-08-13.

#attendees, #meetups-2, #recognition, #volunteers, #wordcamps #meetups

Organizer best practices: paths to leadership, or 11 ways to help your local meetup

As you all probably know, the global community team recommends a flat organizational structure for local WordPress community groups. Because open sourceOpen Source Open Source denotes software for which the original source code is made freely available and may be redistributed and modified. Open Source **must be** delivered via a licensing model, see GPL. projects depend on a large, diverse group of contributors to collaborate and iterate quickly, we encourage that community organizers “always be recruiting” (and welcoming, and training) new leaders.

When there are lots of people with leadership experience in a community, local organizers can take more breaks and avoid burnout. As new leaders join the community, they bring new ideas, perspectives, and methods. Because organizers tend to organize for people like themselves, recruiting a diverse group of leaders is especially important — so that the community can take into account a broader spectrum of backgrounds, needs, interests, and lived experience.

OK sure but how?

Most people are on board with the *idea* of a large, diverse leadership team but struggle with recruiting. And that’s not really a surprise! Not all organizations are as open to new leaders as ours, so even constant repetition that “we’re always looking for more organizers” at every meetupMeetup All local/regional gatherings that are officially a part of the WordPress world but are not WordCamps are organized through https://www.meetup.com/. A meetup is typically a chance for local WordPress users to get together and share new ideas and seek help from one another. Searching for ‘WordPress’ on meetup.com will help you find options in your area. event might not result in people stepping forward.

One way to make the recruitment process more gentle and perhaps less intimidating is to offer a gradual path to leadership. Many groups have found success with inviting people to help out with smaller, accessible tasks at first. Small contributions can lead to more complex jobs as the volunteer’s confidence and understanding of the group continues to grow.

Here are 11 ways to contribute to your local WordPress meetup, which can also serve as a graceful path to community leadership:

  1. spread the word about the meetup (sharing photos on social media, word of mouth, flyers, blog posts, etc)
  2. greet & welcome new attendees
  3. take attendance (if your group keeps a record of who actually attended the event)
  4. deliver opening or closing remarks (easier if the points to cover are written down)
  5. facilitate a round-table discussion
  6. give a presentation
  7. help find a free venue
  8. record & post a presentation to WordPress.tv
  9. organize refreshments
  10. suggest or recruit speakers
  11. organize an event series

Add to the list

Community organizers, speak out! What can meetup members do to help your group thrive, which aren’t listed above? What does the path to leadership look like in your home community?

Once we collect as many examples as possible, we can create a new Meetup Organizer Handbook page to share these suggestions with current and new Meetup organizers. Please share your ideas and experiences in a comment on this post!

#leadership, #meetups-2, #organizer-best-practices

#meetups