2020 Annual WordPress Meetup Organizer Survey

A similar message to this post was sent to all WordPress Chapter MeetupMeetup All local/regional gatherings that are officially a part of the WordPress world but are not WordCamps are organized through https://www.meetup.com/. A meetup is typically a chance for local WordPress users to get together and share new ideas and seek help from one another. Searching for ‘WordPress’ on meetup.com will help you find options in your area. Organizers via meetup.com, but we are also sharing below.

If you are a Meetup Organizer, please feel free to share the survey link with your co-organizers.

Hello Meetup Organizers!

It’s time for the annual meetup organizer survey, and we have a bunch of other stuff to tell you about, too! 

Organizer Survey

The annual survey is how we track progress in the meetup program. Because of the pivot to largely online events in 2020, this year’s survey is a little different from previous years, so be sure to share your thoughts in the survey!

Here’s your organizer survey:
http://wordpressdotorg.survey.fm/annual-meetup-organizer-survey

If your meetup group has multiple organizers, each organizer should fill in the survey, but please decide among your group who will be the main point of contact with WordPress Community Support in 2021 — we ask for that information in the survey. 

In order for your feedback to be included in the results, please complete the survey by 30 April, 2021.

Meetup Program Survey

We’ve recently shared the annual meetup program survey with all members. We’ve revised the questions due to the pivot to mostly online events in 2020, and the survey takes less than 5 minutes to complete. It would be great if you could mention it at your next event and encourage people to respond! In the email to members, we’ve reminded them that all meetup group members are encouraged to plan events that interest them so that there are more things happening in each group without the primary organizers having to do more work. If members of your group offer to organize events, we hope you will encourage them and make sure they feel welcome on the organizing team!

Organizing Team

Speaking of the organizing team, it’s time for a round of clean-up on your meetup.com leadership team. If there are any organizers on your team who haven’t planned an event in 2020, please communicate with them about changing their role to Member so that people can see who is active and can help answer questions. 

WordPress Global Community Sponsors

A big thank you to our 2020 Global Sponsors!

Their generous support keeps the meetup program free for the whole community and helps to make sure ticket prices for WordCamps (when in-person events return) stay affordable.

The 2021 Global Community Sponsorship program was recently announced, and is offered on a quarterly basis to keep the program nimble, if our path to global in-person events accelerates in ways we don’t currently expect.

Meetup Sponsorship

  • If a company is donating an online event tool or a venue to your meetup group, it is appropriate to list them as a sponsor.
  • It is not appropriate to list any company as contributing to the meetup.com dues, since WordPress Community Support pays for those through the central account.
  • Companies providing financial support to cover the cost of a Meetup group’s expenses are appropriate to thank, but should be recognized on an even level with their support. Paying for snacks all year? SidebarSidebar A sidebar in WordPress is referred to a widget-ready area used by WordPress themes to display information that is not a part of the main content. It is not always a vertical column on the side. It can be a horizontal rectangle below or above the content area, footer, header, or any where in the theme. recognition is great. One-time sponsor? Leaving them listed as a sponsor all year doesn’t quite match; it’s better to thank them in the event listing for the event they are sponsoring.
  • Organizers of the meetup group and its events are volunteers, and should not be listing their businesses as sponsors unless they are providing a venue or financial support/refreshments like an outside company. 

Event Host Designation

This is a small thing, but sometimes meetup organizers set the “WordPress” user as the event host for their meetup events. Please set the actual event organizer as the event host — when the user named “WordPress” is designated as the event host, people send the Community Team Deputies questions about the event that we cannot answer.

Community Team Blog and SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/.

Meetup organizers are considered part of the Community Team at WordPress.orgWordPress.org The community site where WordPress code is created and shared by the users. This is where you can download the source code for WordPress core, plugins and themes as well as the central location for community conversations and organization. https://wordpress.org/. If you haven’t stopped by the community team’s blog in a while, check that out! In addition, if you haven’t joined the WordPress Slack instance, you can do so at https://chat.wordpress.org. The #community-events channel in Slack is where Meetup and WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. organizers can chat with each other, ask questions of Community Team Deputies, ask for community feedback, etc. 

Thank you for your efforts in 2020, and your continued contributions to the WordPress Community in 2021!

–The WordPress Global Community Team

#meetups, #survey

#meetup-organizers

2020 Annual WordPress Meetup Program Survey

A similar message to this post was sent to all WordPress Chapter MeetupMeetup All local/regional gatherings that are officially a part of the WordPress world but are not WordCamps are organized through https://www.meetup.com/. A meetup is typically a chance for local WordPress users to get together and share new ideas and seek help from one another. Searching for ‘WordPress’ on meetup.com will help you find options in your area. members via meetup.com, but we are also sharing below.

If you are a Meetup Organizer, please feel free to share the survey link via discussion boards, email, social media, or even announce at a Meetup event!

Hello WordPress meetup members!

As we’ve reached a full year of online Meetup events, we would like to get your feedback on WordPress meetups in 2020. Even if you did not attend meetup events this past year, your opinion would be valuable! The survey takes less than 5 minutes to fill out, and the results will be shared by the Global Community Team to help all WordPress meetups improve.

Here is a link to the survey:
http://wordpressdotorg.survey.fm/annual-meetup-program-survey

This survey contains general questions relevant to the global WordPress Meetup program, and closes on 30 April, 2021.

WordPress Global Community Sponsors

A big thank you to our 2020 global sponsors!

Their generous support keeps the meetup program free for the whole community and helps to make sure ticket prices for WordCamps (when in-person events return) stay affordable.

The 2021 Global Community Sponsorship program was recently announced, and is offered on a quarterly basis to keep the program nimble, if our path to global in-person events accelerates in ways we don’t currently expect.

Become an Event Organizer

WordPress is an open sourceOpen Source Open Source denotes software for which the original source code is made freely available and may be redistributed and modified. Open Source **must be** delivered via a licensing model, see GPL. project, open to anyone who wants to join. That is true for event organizers, too! Many groups still have one event per month, often a presentation or lecture followed by Q&A or a social hour. These regular events are great, but it means that people who cannot make that time each month are left out, as are people who are interested in different topics. 

All meetup groups on the WordPress chapter account allow any trusted, reliable member of the group to organize an event. If you’ve been wishing for a particular kind of WordPress event in your town, this is a great time to become a WordPress organizer. 

Here are some ideas for event formats to inspire you: Meetup Event Formats

The possibilities are endless, and if it relates to WordPress, you can organize within your meetup group! Start a conversation on your group’s discussion board or contact the local organizing team with your ideas!

Contribute to the WordPress Project

One of the things we have heard from people is a desire for their meetup group to be more connected to the overall WordPress open source project. If you haven’t stopped by the community team’s blog in a while check that out! There may be a few new projects you might be interested in.

Thank you for being a part of our community, and as always, thanks for using WordPress!

–The WordPress Global Community Team

#meetups, #annual-survey, #survey

Tuesday Trainings: Do I need a sponsor for my meetup?

This is a question deputies hear quite a bit. As with so many things, the quick answer to this question is usually “That depends, let’s talk about why you might need or want one”.

For meetups that happen in-person, the potential costs are far more than virtual meetups. I’ll talk about that in a bit, but for now I’ll focus on the more common virtual meetups.

In a virtual meetupMeetup All local/regional gatherings that are officially a part of the WordPress world but are not WordCamps are organized through https://www.meetup.com/. A meetup is typically a chance for local WordPress users to get together and share new ideas and seek help from one another. Searching for ‘WordPress’ on meetup.com will help you find options in your area., what costs need to be covered? WordPress Community Support covers the meetup fees. This allows access to meetup.com which can be used to communicate with your members and take registrations. The meetup itself will need to be hosted on a service such as Zoom, or Google Meet. You can see a full list of possible tools in the handbook. Some of these services may incur costs. Many meetups are fortunate to have someone donate a paid Zoom account, but what if they don’t have one?

The Community Team has Zoom accounts available for meetups. You can see the application on this page. This can be very helpful, especially if the meetup has more than 100 attendees as these accounts allow up to 300 attendees. Because Meetups share these accounts, organizers do need to apply for a Zoom account each time, and the logins and links will change.

Beyond the virtual meeting tool, are there other costs involved that a sponsor would help with? If there are, ask the Community Team so that deputies can discuss and help you determine what to do.

With in-person meetups, there are more costs. There may be venue costs. Many meetups like a ‘snack’ and since attendees are not charged for meetups, this cost must be covered from somewhere. Some meetups get donated space from a sponsor and others have them sponsor the ‘snacks’. Both of these are wonderful opportunities to engage a sponsor to help out.

Are covering costs the only reason to have a sponsor? No. A good relationship between a meetup and a sponsor goes beyond money. A sponsor can add value to a meetup and let’s look at that.

Aside from covering venue costs and snacks (or pizza) for in person meetups, sponsors can and have offered their virtual meeting tools to local meetups. This allows others to use the Zoom accounts that the Community Team has. Many of our program sponsors are hosting companies, and they have offered hosting to meetups that want to have their own community website.

I’ve been focusing on what meetups need from sponsors, but an equally important question is: what value will sponsors receive from sponsoring a meetup?

In any sponsor relationship, both sides have to give and receive something the other wants. Sponsors will mostly get exposure and their name out to all the meetup attendees. Sponsors can also be a great resource to meetup organizers. Sponsors can help out with topic ideas and possibly provide speakers, as long as speakers also follow the five good faith rules.

This year all meetups have sponsors via the Global Sponsorship program. While the benefits are limited (see this post for the details), meetup organizers should make use of their valuable resources.

How have you involved sponsors in your meetup? Do you have additional questions around meetup sponsors that you’d like to discuss?

Thanks to @angelasjin @camikaos @liamdempsey for their contributions.

#meetups, #tuesdaytrainings

Annual Meetup Survey Revisions for 2020

We’re coming upon the time to send out the Annual MeetupMeetup All local/regional gatherings that are officially a part of the WordPress world but are not WordCamps are organized through https://www.meetup.com/. A meetup is typically a chance for local WordPress users to get together and share new ideas and seek help from one another. Searching for ‘WordPress’ on meetup.com will help you find options in your area. Surveys! As of the previous survey, we started sending it out by the end of Q1 (first quarter of the year), so we’re just about due to distribute the 2020 survey.

Because of the COVID-19 pandemic, the WordPress Chapter Meetup program pivoted to online events partway through 2020. With that in mind, the usual questions for the annual surveys will largely not apply, as they were mainly focused on in-person events. This is where I would love your help!

To start, below are the working documents for each survey, which includes the survey questions from last year:

Please comment on this post or make suggestions on the above documents if:

  • Any questions could be revised
  • Any questions should be removed
  • There any additional questions we can ask

The working documents and comments on this post will remain open until 23 February 2021, in order to have adequate time to prepare the 2020 survey and ready to send out by the end of March 2021.

#meetups, #survey

Proposal Update: Decision making checklist for safe, in-person meetups

Feb 4, 2021 Update: The date to give feedback on this post has been extended by one week! Please share your feedback by February 12.

Following the proposal earlier this month around a decision making checklist for safe, in-person meetups, there was additional conversation and questions about how an organizer would use the checklist. To help everyone better understand the process as currently envisioned, I’ve done my best to describe it below, incorporating some additional, excellent ideas that were shared. Before moving forward on this, I invite everyone to read through this process, and to share your feedback. 

A quick note: until this process is implemented, all WordCamps and Meetups are expected to be held online.The Community team knows that it is still very unsafe to meet in person in many areas. The goal of this process is to help meetupMeetup All local/regional gatherings that are officially a part of the WordPress world but are not WordCamps are organized through https://www.meetup.com/. A meetup is typically a chance for local WordPress users to get together and share new ideas and seek help from one another. Searching for ‘WordPress’ on meetup.com will help you find options in your area. organizers assess the risk of hosting an in-person event, in the hopes that some areas that have more effectively contained COVID (like New Zealand and Taiwan) can be supported in hosting in-person meetups.

The process as currently envisioned would look like this for a meetup organizer: 

  1. Review the resources. Meetup organizers would reference some new (to be created) handbook pages in the Meetup Organizer Handbook. These new pages will include: 
    • The checklist to determine whether organizers can proceed, with caution, in organizing an in-person event.
    • Links to frequently referenced health authority data, to help organizers determine positivity rates, basic reproduction number, etc. 
    • Templates to help meetup organizers, such as language for requesting info for contract tracing, expected behavior and safety protocols, etc. 
    • Reporting mechanism that allows organizers and community members to report to Community deputies if they need support or see any safety concerns or broken protocols. 
  2. Use the checklist. The Meetup organizer uses the checklist (put together based off of feedback from the previous proposal), which is a CrowdSignal form embedded in the handbook page. The form will only recommend moving forward with an in-person meetup if organizers are able to answer yes to all questions. Organizers can use the handbook page with links to health authority data, or use local resources, to help fill in the checklist.
    • The checklist recommends “no”. If the checklist says “no”, organizers are expected to follow this recommendation. At this point, they can close out the survey without submitting. If they would like to provide the Community team with feedback on the form, or share what health authority references they used, they do have that option.
    • The checklist recommends “yes, proceed with caution”. If the organizer gets the recommendation that they can proceed with an in-person meetup, they will be required to submit the form, which also asks for: 
      • Agreement to the recommendations and guidelines provided.
      • Organizer name, Meetup URLURL A specific web address of a website or web page on the Internet, such as a website’s URL www.wordpress.org, health authority references

Although organizers do not need to wait for further approval from the Community team, submitting the form is mandatory for organizers who want to organize in-person meetups. 

  1. Organize the in-person meetup. If the organizers proceed with an in person event, they can use templates in the meetup description to explain safety protocols or measures to their meetup participants. Some examples might include expected behaviors (wearing a mask, agreeing to share contact information for contact tracing, etc), or that the meetup may move online or be cancelled if local situations change. 
  2. Reporting back to Community Deputies. If something unexpected happens, the Community team would like to know immediately. Organizers and meetup attendees can reach us in a number of ways: by pinging deputies in the #community-events channel, or emailing support@wordcamp.org. Community members can report concerns or ask questions, specifically around in-person meetups, using a new, dedicated handbook page. 

Community Team deputies will be responsible for directing meetup organizers to these resources, answering questions as they come up, and broadly, to help all meetups follow these guidelines. 

Feedback requested

Please share your thoughts on this proposal update by Friday, February 12, 2021. Specifically, it would be helpful to hear:

  • Are the steps or checks missing in this process? 
  • Do you have any questions about the process?
  • What happens if organizers or attendees don’t follow these guidelines?

Thank you all for your patience and thoughtful feedback in creating this process. This is a hard, hard topic with no precedent we can refer to, so I am grateful that this considerate community is tackling this together. 

Kudos to @sippis, @andreamiddleton, @evarlese, @jenniferswisher for helping to write this post!

#meetups

Discussion: Pro/paid Zoom accounts for Online Meetups

In April 2020, WordPress Community Support (WPCSWordPress Coding Standards A collection of PHP_CodeSniffer rules (sniffs) to validate code developed for WordPress. It ensures code quality and adherence to coding conventions, especially the official standards for WordPress Core.) began offering the use of Pro accounts on Zoom for special events, such as the Diverse Speaker Training workshop, do_action charity hackathons, or Contributor Days. These accounts are also offered to WordCamps that need them.

For regular chapter meetupMeetup All local/regional gatherings that are officially a part of the WordPress world but are not WordCamps are organized through https://www.meetup.com/. A meetup is typically a chance for local WordPress users to get together and share new ideas and seek help from one another. Searching for ‘WordPress’ on meetup.com will help you find options in your area. events, the Community Team has been recommending the use of free tools, and still recommend the use of these free tools as much as possible. However, I would like to explore the idea of offering the use of these Pro Zoom accounts to WordPress chapter meetup organizers.

When I brought this topic up in the Community Team chat last week, it sparked a lot of discussion, and I’d like to continue that conversation here!

  • While the current process has been working fairly well with special events, it doesn’t seem like it will scale if it is opened up to all meetup groups. What parts of this process can be improved upon and automated?
    • @brandondove asked if we can leverage the Zoom dev APIs to make this a self-service process. What do the devs amongst us think?
  • When we previously discussed community Zoom accounts, a concern that came up was how to handle password management.
    • I have been trying out 1Password Teams for the past month, which I think it would work well for any trusted deputy to be able to manage the passwords (and therefore not dependent on a small group of deputies). 1Password has offered us a non-profit discount after the free trial.
  • @tacoverdo asked a great question: Why do we need Zoom for this? Are there free/open alternatives that don’t require password sharing tools?

Let’s hear what you think!

Mentioning @sippis @jenniferswisher @kcristiano @camikaos as you all participated in the discussion in SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/.. But this discussion is open for everyone’s feedback! 🙂

#meetups, #online-events, #community-management

Tuesday Trainings: Supporting Meetup groups during the pandemic

Many members of our community are stressed due to the challenges brought about by the pandemic. In these difficult times, local meetups can offer a great way to bring members of our community together and to help each other. Since in-person events are not happening these days, more and more WordPress Meetups are going online. In many ways, online meetups are easier to organize than in-person meetups, as they are relatively easy to organize. While many meetupMeetup All local/regional gatherings that are officially a part of the WordPress world but are not WordCamps are organized through https://www.meetup.com/. A meetup is typically a chance for local WordPress users to get together and share new ideas and seek help from one another. Searching for ‘WordPress’ on meetup.com will help you find options in your area. groups across the world have embraced the online meetup format, others are still struggling to hold online events. This post offers tips, tricks, and resources for WordPress meetup organizers worldwide to revitalize their meetup groups during the pandemic with the help of online events. 

Reactivating a meetup group

Many meetup groups have not been able to organize meetups this year, due to the pandemic. A great way to reactivate an inactive group is by merely scheduling a check-in call as a meetup event. It need not even be an actual session – it can just be an informal discussion over a call. If you are an organizer of a group that has not had meetups in a while, try scheduling an online meetup as a casual call. You’d be surprised to see the number of attendees for such an event! Please note: Any meetup event with three or more attendees is considered a meetup, so you need not have tens of attendees to organize a successful meetup event. Our handbook page offers guidance on how to schedule and host an online meetup in Meetup.com. Once the group has a scheduled event, we’ve seen that it really improves the morale of both the organizing team and the group members, and that it really gets things going!

Playing around with Meetup Formats

In our first-ever Tuesday Trainings post, we discussed different online event formats that organizers can try out. The online meetup format offers a lot of possibilities for Meetup organizers. Apart from the suggestions listed in that post, here are a few types of events that you can try with your group: 

  • Organize routine catch-up/check-in calls with the meetup group
    While these calls (with no agenda other than to check-in) can be a great way to reactivate the group, it can also help to provide the kind of social camaraderie that we’ve been missing out on due to COVID-19. Such calls can offer an excellent opportunity to unwind and discuss everything non-work related, and might work well if you schedule them as recurring events (e.g., every third Friday of the month). For example, The WordPress Pune Meetup group has a recurring social call every Friday, that regularly gets a lot of attendees. 
  • Games and fun activities
    You can consider setting some time aside after every meetup to organize some fun activities. It could be anything from collaborating together on an online game, or having a quiz. You could take it a step further to organize an occasional dedicated meetup event (or events) to have these games. While it’s good to have casual games and fun activities for your meetup, please note that the focus your meetup group should still be on WordPress. 🙂 
  • Recurring event series
    Many meetup groups organize recurring event series for their meetup groups. It could be related to specific topics (e.g. Narnia WordPress BlockBlock Block is the abstract term used to describe units of markup that, composed together, form the content or layout of a webpage using the WordPress editor. The idea combines concepts of what in the past may have achieved with shortcodes, custom HTML, and embed discovery into a single consistent API and user experience. development event series) or interest groups (Narnia Bloggers Meetup series). As an example, The WordPress NYC Meetup Group has a regular Women of WordPress NYC event series, which holds monthly meetups, providing resources and support for women members.

We recently published a blog post to call for ideas on reimagining online events. Even though the blog post talks about online WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more., you can find many ideas for meetup events in that post.

Finding a topic and a speaker

Many organizers struggle with finding speakers and topics for their online meetups. Posting surveys for your Meetup group to find topics that your members would like will help a lot with event planning. You can put up a survey to get suggestions from members, OR you could list topics, and ask members to vote. Similarly, setting up a poll in your meetup group to get potential speakers is also a good idea to get a list of people that would like to speak at your meetup group. You could ask newer speakers to start with Lightning talks of 10 minutes or super lightning talks (flash talks) of five minutes. It’s also a great way to engage members in your local community and to promote local talent.

Online meetups eliminate geographical restrictions, so you can now get anyone from any part of the world to speak at your meetup! If your Meetup group members want to listen to a session or a workshop on a particular topic, you could reach out to other WordCamp speakers or experts on that topic and invite them to speak at your local meetup. In case you face difficulty finding a speaker for one of your events, you could simply select a talk from WordPress.tv and organize a watch party!

With all that said, you don’t need an expert speaker to speak on a specific topic. Sometimes, experimenting with different event formats such as a panel discussion or merely an informal discussion based on a particular topic, or setting up a co-working session is a great way to engage with your meetup group members. 

Keeping Meetups going

Reactivating a group by organizing online meetup group is only a part of the journey. Organizers would need put in a little more effort to keep the momentum going. The following tips will be helpful:

  • Onboard more co-organizers: Having more members in your organizing team is a great way to help your meetups stay active. Sometimes, existing members of the organizing team may feel fatigued. Newer organizers can step in, when members of the existing organizing team feel tired, so as to keep meetups going.
  • Work with other meetup groups to organize joint events: If there are other meetup groups in your area, you could work with them to jointly organize events. By joining forces with other groups in your area, you tap into a wider audience, thus expanding your community.
  • Bring your community to social media: Feel free to extend your community beyond your Meetup.com page. You can achieve this by aving a presence for your group in other social networks such as Facebook, Instagram, Twitter, and SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/.. Some meetup groups even have corresponding groups in messaging apps such as WhatsApp and Telegram. If you are comfortable creating and maintaining such groups, you can build connections within your community, and facilitate asynchronous discussions even!
  • Community initiatives: As they stay, communities that work together stay together. Doing recurring activities as a community – such as contributor days and hackathons could be very helpful in engaging members of your community. 

Are you looking for more training content? 

Check these out!

The WordPress Diverse Speaker Training group (#WPDiversity) has several workshops to help you in your journey to public speaking at online WordPress events, or for WordPress event organizers to support more diverse speakers at your events: 

Tuesday, July 28 & Tuesday, August 18: Who am I to be speaking? & Finding a topic that people would love to hear  

Wednesday, July 29 & Wednesday, August 19: Creating a great pitch
Wednesday

Thursday, July 30: (new!) What if someone asks me a difficult question?

Thursday, August 20: Workshop: Online Stage Presence

Tuesday, August 25, and Thursday, August 26: Open practice sessions.

#meetups, #tuesdaytrainings

Reimagining Online Events

This year, the WordPress Community has faced an unprecedented challenge. In response, we took big steps in moving WordCamps, Meetups, and other community events online, and together, we provided the community with some stability during this global crisis, by bringing the in-person WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. experience online.

Now that we’ve had a number of outstanding online WordCamps, including WordCamp Europe, we have the opportunity to think beyond simply recreating in-person events. 

Instead, we can take this chance to get creative and take our online WordPress events to the next level, exploring how we can transform online events to better serve our community.

Let’s innovate and iterate!

Successful WordPress Community events help people learn to use and contribute to WordPress. Community organizers make this possible by connecting WordPress enthusiasts and inspiring people to do more with WordPress, making it easier for people to contribute to WordPress.

How can we best achieve these goals, advancing the growth and adoption of WordPress, through online events? As an attendee, what would inspire you to participate in an online event?

A few concepts that have been brainstormed by Community deputies include:

  • WordCamp JavaScriptJavaScript JavaScript or JS is an object-oriented computer programming language commonly used to create interactive effects within web browsers. WordPress makes extensive use of JS for a better user experience. While PHP is executed on the server, JS executes within a user’s browser. https://www.javascript.com/.
  • WordCamp Portuguese Online
  • Advanced Developer WordCamp Online, August Edition
  • WordPress 101 Online, Hindi Edition
  • BlockBlock Block is the abstract term used to describe units of markup that, composed together, form the content or layout of a webpage using the WordPress editor. The idea combines concepts of what in the past may have achieved with shortcodes, custom HTML, and embed discovery into a single consistent API and user experience. Builders Bi-Weekly
  • WordCamp “How It Works”**
  • Documentation Contributor Workshop
  • WordCamp for Non-Profits
  • Content Creators Weekly Round-up

**Wins the prize for worst event title.

Other, broader ideas include: 

  • Decouple online events from geography
  • Encourage events and workshops defined by topics, languages, etc.
  • Explore shorter, “snack-sized” online events
  • Experiment with the frequency of events

Share your ideas 

What can online events make possible for WordPress? What do you think about these ideas, and what other ideas do you have? What online events have impressed you? What online events have been successful in your local community? 

Please share as many ideas as you can, in comments to this post by 17 July, 2020. Community team deputies will then start working on how to support organizers in creating effective and powerful online WordPress events, to be discussed in a follow-up post. 

Thanks to the following deputies for their feedback and contributions to this post: @andreamiddleton, @bph, @camikaos @courtneypk, @harishanker, @hlashbrooke, @kcristiano, @monchomad, @sippis

#meetups, #events-2, #wordcamps

Proposal: Recognition for event volunteers and attendees in WordPress.org profile

About two years ago Meta Trac ticket (note: please don’t continue in that ticket, this P2P2 P2 or O2 is the term people use to refer to the Make WordPress blog. It can be found at https://make.wordpress.org/. is the more correct place for it) was opened about adding a WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. volunteer and attendee badges to WordPress.orgWordPress.org The community site where WordPress code is created and shared by the users. This is where you can download the source code for WordPress core, plugins and themes as well as the central location for community conversations and organization. https://wordpress.org/ profiles. A few weeks ago Taco did bring it back to the discussion and I promised to write a proposal to move this forward.

Profile badges are graphics that do show users contributions towards WordPress project.

It is suggested that we should:

  • Give a badge for WordCamp volunteers
  • Give a badge for WordCamp attendees
  • Give a badge for MeetupMeetup All local/regional gatherings that are officially a part of the WordPress world but are not WordCamps are organized through https://www.meetup.com/. A meetup is typically a chance for local WordPress users to get together and share new ideas and seek help from one another. Searching for ‘WordPress’ on meetup.com will help you find options in your area. attendees

Let’s dive into each badge for a second.

WordCamp volunteers

Technically giving a badge for WordCamp volunteers is probably the most easiest of the badges to give automatically. In coordination with WordCamp MetaMeta Meta is a term that refers to the inside workings of a group. For us, this is the team that works on internal WordPress sites like WordCamp Central and Make WordPress. team, we could find a way to track all volunteers and their WordPress.org usernames as we do for organisers and speakers too.

It’s also almost unarguable that WordCamp volunteers are contributing to the project, so they should get a badge. In 2017 there was a conversation about recognising volunteers in WordCamp websites, that ended up in conclusion that we should do that. At that time the discussion didn’t consider profile badges and as an end result using Admin Flags functionality was suggested.

WordCamp Attendees

This is technically more harder to do, because we don’t ask WordPress.org usernames when attendees purchase a ticket.

Sure we could add a field and ask that, but then comes the question when badge should be added to profile. When a ticket is purchased? Then what happens if that ticket changes owner, is refunded or attendee doesn’t show up. If we add the badge after attendee has marked as attended in Camptix, not all would get a badge because not all WordCamps do use the functionality to mark attendance.

It’s also arguable whether attending to WordCamp is actually contributing to the project and something from which they should get a badge.

In the Trac ticket @andreamiddleton pointed out that in 2014 WordCamp San Francisco worked out a way display event registration and attendance on the activity log. She suggested that we recognise attendees in that way instead of giving badges.

Meetup attendees

Technically this is the hardest thing to achieve, because Meetups live totally their own lives in Meetup.com and don’t have strong connection to WordCamp.org or WordPress.org systems. We don’t have a way to link Meetup.com profile to WordPress.org username for giving them a badge. Surely it can probably be done if team invests a lot of time on developing this feature.

The same discussion as with WordCamp attendees on their level of contribution to the project also applies to Meetup attendees.

The proposal

I’m proposing:

Badge for WordCamp volunteers

We should create a new badge for WordCamp volunteers and recognise them the same way as we do for organisers and speakers. Technical aspects need to be decided with WordCamp Meta team, but I’d create a new post type and re-use same functionalities that are used for organisers and speakers.

Log note for WordCamp attendees

We should start asking WordPress.org username during ticket purchase with an optional field in preparations to recognising WordCamp attendees.

I’m in favour of Andrea’s suggestion on showing the attendance on profile log instead of giving them a badge. Log note could be added after the WordCamp, in case the ticket changes owner on the first event day. Logic could be that everyone with a ticket does get the note unless there are at least a certain amount of attendees marked as attended when log note would be added only to those attendees.

What about Meetups and other event formats?

For Meetup and our other event format attendees, I would say it’s a too low-level contribution towards the WordPress project and technically too complicated to implement. Hopefully we can start recognising them at some point, but not for now.

Feedback

Read the original proposal and discussion on Meta Track ticket, there are good arguments and points. Note: please don’t continue in that ticket, this P2 is the more correct place for it.

Please share your feedback on the topic and especially on:

  • Should WordCamp volunteers get a badge?
  • Should WordCamp attendees get a badge or a note in their log?
  • What things do we need to take into consideration in these cases?

Share your thoughts before 2020-08-13.

#attendees, #meetups-2, #recognition, #volunteers, #wordcamps #meetups

WordPress meetup organizer newsletter: October 2019

Hello WordPress MeetupMeetup All local/regional gatherings that are officially a part of the WordPress world but are not WordCamps are organized through https://www.meetup.com/. A meetup is typically a chance for local WordPress users to get together and share new ideas and seek help from one another. Searching for ‘WordPress’ on meetup.com will help you find options in your area. organizers!

Welcome to another meetup organizer newsletter full of news, information, and inspiration for your local meetup.

Newsletter contents:

  • WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. US – Community Track
  • Watch the WordCamp US Live Stream with your Local Community
  • Meetup Kit released by WordCamp Asia
  • Tips on getting more speakers to your meetup
  • Reminders

WordCamp US – Community Track

This year WordCamp US is holding its first ever community track. This track will feature workshops and interactive presentations designed to include the audience.

Here is what is being covered on the community track:

Creating A Welcoming And Diverse Space
A workshop to create WordPress events in person or online; on how to create a welcoming and diverse space.

Grow Your Meetup
This workshop will cover some popular ideas around marketing tactics, meetup formats and ideas along with WordCamps to grow your meetup. Check out their Grow your meetup Survey!

Running A Successful Contributor Day
This workshop will cover how to go about running a contributor dayContributor Day Contributor Days are standalone days, frequently held before or after WordCamps but they can also happen at any time. They are events where people get together to work on various areas of https://make.wordpress.org/ There are many teams that people can participate in, each with a different focus. https://2017.us.wordcamp.org/contributor-day/ https://make.wordpress.org/support/handbook/getting-started/getting-started-at-a-contributor-day/. for WordCamp that has never done it before. It might also be useful for Contributor meetups.

Organizing A WordCamp While Staying Sane
This workshop will explore tools, software and techniques to remove barriers and make running a WordPress meetup easier.

Watch the WordCamp US Live Stream with your Local Community

WordCamp US 2019 is happening on Nov 1-3 and, to allow people all over the world to enjoy the great content, the organising team is opening up a live stream of the event.

This live stream will available for free all over the world, making it a great opportunity to get your local community together to watch it. It is also a great way to watch “State of the WordState of the Word This is the annual report given by Matt Mullenweg, founder of WordPress at WordCamp US. It looks at what we’ve done, what we’re doing, and the future of WordPress. https://wordpress.tv/tag/state-of-the-word/.” by Matt Mullenweg the founder of WordPress.

You can organize a “WordCamp US Live Stream Party” or a “State of the Word Live Stream Party” with your local meetup.

You can view the live stream by visiting the WCUS homepage.

WordCamp Asia 2020 Meetup Kit

The WordCamp Asia team in an effort to reach out to more meetups to learn about their first flagship WordCamp – have put together some useful resources as part of a meetup kit for organizers.

You can view the WordCamp Asia 2020 meetup kit here

Tips on getting more speakers to your meetup

Topher wrote a post on the community blog sharing a couple of tricks to get more speakers to your meetups.

One would be to encourage live remote speakers using video conference to talk about a topic that your meetup group wants to know more about but do not have a local speaker.

The other tip, suggests watching a session from WordPress.TV and then to have a round-table discussion around content at the meetup. Maybe have the speaker from the video available to take questions via chat.
You can read more about it here.

Reminders

That’s it for now — chat with you next time!

Your friends on the Community Team

make.wordpress.org/community

#newsletter #meetups

#meetup-organizer-newsletter