Organizer best practices: paths to leadership, or 11 ways to help your local meetup

As you all probably know, the global community team recommends a flat organizational structure for local WordPress community groups. Because open sourceOpen Source Open Source denotes software for which the original source code is made freely available and may be redistributed and modified. Open Source **must be** delivered via a licensing model, see GPL. projects depend on a large, diverse group of contributors to collaborate and iterate quickly, we encourage that community organizers “always be recruiting” (and welcoming, and training) new leaders.

When there are lots of people with leadership experience in a community, local organizers can take more breaks and avoid burnout. As new leaders join the community, they bring new ideas, perspectives, and methods. Because organizers tend to organize for people like themselves, recruiting a diverse group of leaders is especially important — so that the community can take into account a broader spectrum of backgrounds, needs, interests, and lived experience.

OK sure but how?

Most people are on board with the *idea* of a large, diverse leadership team but struggle with recruiting. And that’s not really a surprise! Not all organizations are as open to new leaders as ours, so even constant repetition that “we’re always looking for more organizers” at every meetupMeetup All local/regional gatherings that are officially a part of the WordPress world but are not WordCamps are organized through https://www.meetup.com/. A meetup is typically a chance for local WordPress users to get together and share new ideas and seek help from one another. Searching for ‘WordPress’ on meetup.com will help you find options in your area. event might not result in people stepping forward.

One way to make the recruitment process more gentle and perhaps less intimidating is to offer a gradual path to leadership. Many groups have found success with inviting people to help out with smaller, accessible tasks at first. Small contributions can lead to more complex jobs as the volunteer’s confidence and understanding of the group continues to grow.

Here are 11 ways to contribute to your local WordPress meetup, which can also serve as a graceful path to community leadership:

  1. spread the word about the meetup (sharing photos on social media, word of mouth, flyers, blog posts, etc)
  2. greet & welcome new attendees
  3. take attendance (if your group keeps a record of who actually attended the event)
  4. deliver opening or closing remarks (easier if the points to cover are written down)
  5. facilitate a round-table discussion
  6. give a presentation
  7. help find a free venue
  8. record & post a presentation to WordPress.tv
  9. organize refreshments
  10. suggest or recruit speakers
  11. organize an event series

Add to the list

Community organizers, speak out! What can meetup members do to help your group thrive, which aren’t listed above? What does the path to leadership look like in your home community?

Once we collect as many examples as possible, we can create a new Meetup Organizer Handbook page to share these suggestions with current and new Meetup organizers. Please share your ideas and experiences in a comment on this post!

#leadership, #meetups-2, #organizer-best-practices

Meetup organizer newsletter suggestions for February 2019

It’s that time again, we’re starting to draft the February 2019 edition of the meetupMeetup All local/regional gatherings that are officially a part of the WordPress world but are not WordCamps are organized through https://www.meetup.com/. A meetup is typically a chance for local WordPress users to get together and share new ideas and seek help from one another. Searching for ‘WordPress’ on meetup.com will help you find options in your area. organizers newsletter — if there are any topics you’d recommend we include, or any interesting meetup event formats you think are worth highlighting, please comment leave your ideas/suggestions in the comments on this post?

I will leave the comments open for one week until the 13th of February 2018.

The newsletter typically spotlights:

  • an interesting event format that organizers might want to try out
  • news about global community team projects
  • news about the WordPress open sourceOpen Source Open Source denotes software for which the original source code is made freely available and may be redistributed and modified. Open Source **must be** delivered via a licensing model, see GPL. project

Thanks! #meetups #newsletter

meetups organized
attendees around the world
let us help them out

#meetups-2

Meetup organizer newsletter suggestions for December

Howdy folks, we’re going to start drafting the December edition of the meetupMeetup All local/regional gatherings that are officially a part of the WordPress world but are not WordCamps are organized through https://www.meetup.com/. A meetup is typically a chance for local WordPress users to get together and share new ideas and seek help from one another. Searching for ‘WordPress’ on meetup.com will help you find options in your area. organizers newsletter — if there are any topics you’d recommend we include, or any interesting meetup event formats you think are worth highlighting, could you please comment leave your ideas/suggestions in the comments on this post?

I will leave the comments open for one week until the 12th of December 2018.

The newsletter typically spotlights:

  • an interesting event format that organizers might want to try out
  • news about global community team projects
  • news about the WordPress open sourceOpen Source Open Source denotes software for which the original source code is made freely available and may be redistributed and modified. Open Source **must be** delivered via a licensing model, see GPL. project

Thanks! #meetups #newsletter

Meetup organizer newsletter suggestions for November?

Friends, we’re about to start drafting the November edition of the meetupMeetup All local/regional gatherings that are officially a part of the WordPress world but are not WordCamps are organized through https://www.meetup.com/. A meetup is typically a chance for local WordPress users to get together and share new ideas and seek help from one another. Searching for ‘WordPress’ on meetup.com will help you find options in your area. organizers newsletter — if there are any topics you’d recommend we include, or any interesting meetup event formats you think are worth highlighting, could you please comment on this post by the end of this week?

The newsletter typically spotlights:

  • an interesting event format that organizers might want to try out
  • news about global community team projects
  • news about the WordPress open sourceOpen Source Open Source denotes software for which the original source code is made freely available and may be redistributed and modified. Open Source **must be** delivered via a licensing model, see GPL. project

Also, if anyone would like to volunteer to post a call for suggestions at or around the 5th of every month, that would allow us to keep collecting suggestions with a little more time to spare.
While this is a bit late in the month, so we will be publishing the newsletter on Monday, November 26 2018.

Thanks! #meetups #newsletter

Meetup organizer newsletter suggestions for October?

Friends, we’re about to start drafting the October edition of the meetupMeetup All local/regional gatherings that are officially a part of the WordPress world but are not WordCamps are organized through https://www.meetup.com/. A meetup is typically a chance for local WordPress users to get together and share new ideas and seek help from one another. Searching for ‘WordPress’ on meetup.com will help you find options in your area. organizers newsletter — if there are any topics you’d recommend we include, or any interesting meetup event formats you think are worth highlighting, could you please comment on this post by the end of this week?

The newsletter typically spotlights:

  • an interesting event format that organizers might want to try out
  • news about global community team projects
  • news about the WordPress open sourceOpen Source Open Source denotes software for which the original source code is made freely available and may be redistributed and modified. Open Source **must be** delivered via a licensing model, see GPL. project

Some examples of newsletters are here and here.

Thanks!!! #meetups #newsletter

Meetup organizer newsletter suggestions for September?

Friends, we’re about to start drafting the September edition of the meetupMeetup All local/regional gatherings that are officially a part of the WordPress world but are not WordCamps are organized through https://www.meetup.com/. A meetup is typically a chance for local WordPress users to get together and share new ideas and seek help from one another. Searching for ‘WordPress’ on meetup.com will help you find options in your area. organizers newsletter — if there are any topics you’d recommend we include, or any interesting meetup event formats you think are worth highlighting, could you please comment on this post by the end of this week? 🙂 Thanks!!! #meetups-2 #newsletter

Payment Intermission: 1-7 October 2018

The Automattic sponsored staff members of the Global Community Team, who routinely handle WPCS banking, will be at a company offsite meeting from 1-5 October 2018. During this time we’ll stop WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. and MeetupMeetup All local/regional gatherings that are officially a part of the WordPress world but are not WordCamps are organized through https://www.meetup.com/. A meetup is typically a chance for local WordPress users to get together and share new ideas and seek help from one another. Searching for ‘WordPress’ on meetup.com will help you find options in your area. vendor payments, reimbursements, and sponsor payment attribution.

If you’ll need to pay for goods or services at the start of October, please submit all requests no later than Friday, 28 September 2018 at 16:00 UTC.

Payment requests submitted after that time will not likely be processed until Tuesday, 9 October 2018. Sponsor invoices paid during 1-7 October 2018 won’t be marked paid until 8 October 2018.

If you have an urgent payment request that must be handled that week, but did not submit your request prior to 28 September, please reach out to @kcristiano or @adityakane on SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/..

Deputies, mentors, and community members will still be available by email at support@wordcamp.org or on Slack in the #community-events channel as usual.

Normal vendor payment and sponsorship attributions scheduled will resume Tuesday, 9 October 2018, though it may take us a day or two to get fully caught up.

#payments #afk #wordcamps #meetups

WordPress meetup organizer newsletter: August 2018

This newsletter was sent to meetupMeetup All local/regional gatherings that are officially a part of the WordPress world but are not WordCamps are organized through https://www.meetup.com/. A meetup is typically a chance for local WordPress users to get together and share new ideas and seek help from one another. Searching for ‘WordPress’ on meetup.com will help you find options in your area. organizers via the meetup.com messages system today. 🙂
Hello WordPress Meetup organisers!
Welcome to another meetup organizer newsletter full of news, information, and inspiration for your local meetup.
Newsletter contents:
– WordPress 4.9.8 Maintenance ReleaseRelease A release is the distribution of the final version of an application. A software release may be either public or private and generally constitutes the initial or new generation of a new or upgraded application. A release is preceded by the distribution of alpha and then beta versions of the software.
– The New WordPress Editor
– Idea for a new meetup format
– Call for organisers for open-source workshop
– Diversity Outreach Speaker training for Meetups

WordPress 4.9.8 Maintenance Release

WordPress 4.9.8 was shipped out as a maintenance release. This release had a fix for 46 bugs, some enhancements and tasks. The Twenty Seventeen theme, which is bundled, also received an update.
You can read more at the announcement post.

Try GutenbergGutenberg The Gutenberg project is the new Editor Interface for WordPress. The editor improves the process and experience of creating new content, making writing rich content much simpler. It uses ‘blocks’ to add richness rather than shortcodes, custom HTML etc. https://wordpress.org/gutenberg/ Callout

Another update with the WordPress 4.9.8 Maintenance Release is the “Try Gutenberg Callout”. Most users will now be presented with a notice in their WordPress dashboard.
In WordPress 4.9.8, the callout will be shown to the following users:
1. If Gutenberg is not installed or activated, the callout will be shown to Admin users on single sites, and Super Admin users on multisites.
2. If Gutenberg is installed and activated, the callout will be shown to Contributor users and above.
3. If the Classic Editor pluginPlugin A plugin is a piece of software containing a group of functions that can be added to a WordPress website. They can extend functionality or add new features to your WordPress websites. WordPress plugins are written in the PHP programming language and integrate seamlessly with WordPress. These can be free in the WordPress.org Plugin Directory https://wordpress.org/plugins/ or can be cost-based plugin from a third-party is installed and activated, the callout will be hidden for all users.
This is a great time to talk to your meetup group about Gutenberg as many of your members will have started using it for the first time. You can learn more by reading  “Try Gutenberg” Callout in WordPress 4.9.8.

Idea for a new meetup format

From time to time we like to share some tips or some new things meetup groups are doing that is interesting.
Some community organizers are experimenting with creating a system for local communities to propose topics and vote on them. This is a popular trend among some Spanish Meetup groups.
Covering topics that your meetup group are directly interested in hearing about is a great way to attract and retain members!
Here are some of examples from Madrid, Irun, Barcelona and Tarragona.

Organize an Introduction to open-source workshop

Last year the WordPress Foundation funded two introduction to open-source workshops in Kanpur and Mombasa. This year the foundation will be funding four such workshops.
Event should be free of cost, open to anyone, and held in 2018. Strong preference will be given to organizers who are already members of a community group that is part of the WordPress open sourceOpen Source Open Source denotes software for which the original source code is made freely available and may be redistributed and modified. Open Source **must be** delivered via a licensing model, see GPL. project’s meetup chapter program, but have not yet organized a WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more..
Read more about it here and do apply quickly, as applications close on 23rd August 2018.

Diversity Outreach Speaker training for Meetups

The next Diversity Outreach Speaker training for Meetups will be:
Saturday, Aug 25 @ 4pm-6pm UTC
Wednesday, Aug 29 @ 4pm-6pm UTC
To sign up and get the details, either fill out our form and comment on  which date you’d would like to attend:http://tiny.cc/wpwomenspeak, or reply to a message you’ve already written to to the working group at speaker-training@wordcamp.org
If you’re interested in helping the WordPress global community team with diversity initiatives like this, and others, check out this call for volunteers for a diversity working group!
That’s it for now — chat to you next time!
Your friends on the Community Team

#meetups-2

Call for topic suggestions: monthly meetup organizer newsletter

Every month we try to send out a newsletter for meetupMeetup All local/regional gatherings that are officially a part of the WordPress world but are not WordCamps are organized through https://www.meetup.com/. A meetup is typically a chance for local WordPress users to get together and share new ideas and seek help from one another. Searching for ‘WordPress’ on meetup.com will help you find options in your area. organizers in our program. As you can see from these examples (#, #, #), the newsletter typically spotlights:

  • an interesting event format that organizers might want to try out
  • news about global community team projects
  • news about the WordPress open sourceOpen Source Open Source denotes software for which the original source code is made freely available and may be redistributed and modified. Open Source **must be** delivered via a licensing model, see GPL. project

If you’d like to recommend an interesting event format (preferably tried and tested by a group in the chapter) or suggest an additional topic to include in the newsletter, please leave a comment on this post!

We try to send the newsletter out pretty close to the 15th of every month, so if we don’t get your suggestion in time to add it to this month’s email, we’ll consider it for next month’s email.

Also, if anyone would like to volunteer to post a call for suggestions at or around the 5th of every month, that would allow us to keep collecting suggestions with a little more time to spare. #meetups #newsletter

WordPress Meetup Organizer Newsletter: July 2018

An earlier iteration of this newsletter was posted by mistake — the only differences were in the headers, which were converted to more of a “call to action” on each line before the newsletter was sent. I’ve also corrected the title of the post, but not the URLURL A specific web address of a website or web page on the Internet, such as a website’s URL www.wordpress.org, since I don’t want to break the links that subscribers received by email.

Howdy WordPress meetupMeetup All local/regional gatherings that are officially a part of the WordPress world but are not WordCamps are organized through https://www.meetup.com/. A meetup is typically a chance for local WordPress users to get together and share new ideas and seek help from one another. Searching for ‘WordPress’ on meetup.com will help you find options in your area. organizers!

Welcome to another meetup organizer newsletter full of news, information and inspiration for your local meetup.

Newsletter contents:

  • Organize a first WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more.
  • Get more speakers for your events
  • Try a new meetup event format
  • Try the new GutenbergGutenberg The Gutenberg project is the new Editor Interface for WordPress. The editor improves the process and experience of creating new content, making writing rich content much simpler. It uses ‘blocks’ to add richness rather than shortcodes, custom HTML etc. https://wordpress.org/gutenberg/ editing experience
  • Check out the Q2 community events report

Organize a first WordCamp

You’ve organized some great meetups and your local community is happy, active, and looking for a new project. Have you considered organizing a WordCamp?

While some WordCamps attract hundreds of attendees, they all started off as smaller events created by enthusiastic fans of WordPress. We encourage all new WordCamp organizers to start small: if your group is meeting regularly, and you think that at least 50 people in your group would be willing to attend an all-day event about WordPress, consider organizing a WordCamp!! WordCamps are a fun way to build your local WordPress community. It’s also a great opportunity to learn about how people in your community use WordPress!

You can read lots more about being a WordCamp Organizer in the organizer handook: https://make.wordpress.org/community/handbook/wordcamp-organizer/welcome/.

Get more speakers for your events

Struggling to find speakers for community events? If you’d like to recruit more women (and other people from groups that are underrepresented in tech) to speak at meetups and WordCamps, organizing a Diversity Outreach Speaker Training workshop is just the thing: https://make.wordpress.org/training/speaker-training

Every single community that has organized this workshop — all over the world! — has experienced a significant increase in the number of speakers who identify as women at their events.

Interested? Let us know here: https://make.wordpress.org/community/handbook/meetup-organizer/event-formats/diversity-speaker-training-workshop/

Try a new meetup event format

From time to time we will feature interesting and notable meetup event ideas, formats and topics in this newsletter — you can use these ideas to bring some fresh inspiration for events in your community.

For this edition, we are highlighting the Perth meetup group, who combined their WP15 celebration with a dedicated Help Desk. While all attendees celebrated the WordPress anniversary, they were also able to give or get assistance with websites! The Perth group found that this format also enabled people who prefer not to speak in front of a whole room to contribute comfortably. Sometimes called Happiness Bars, Help Desks are great resources for all WordPress users at WordCamps as well, and they naturally make for engaging meetup events!

You can see an example of this type of event format here: https://www.meetup.com/WordPress-Perth/events/249901706/.

Please let us know by emailing support@wordcamp.org if you have examples for an interesting meetup event format ideas that you have seen or organized!

Try the new Gutenberg editing experience

You may have heard about the new way to WordPress at a meetup event or WordCamp. The Gutenberg project is an entirely new way to create, edit, and customize content in WordPress — and it’s coming very soon!. Check out the latest update from Tammie Lister regarding Gutenberg’s progress and current timeline.

Additionally, check out these great talks on WordPress.tv!

Want to try Gutenberg yourself? Test it out, or install it on your own site. Afterwards, please provide your feedback to help Gutenberg (and WordPress) get better!

Check out the Q2 community events report

2018 continues to be a great year with a lot of exceptional events wrapped up already. Continuing our update from Q1, here’s how the program has grown in the past three months:

Meetups:

From April through June, 51 meetup groups joined the chapter program, with 8,940 new members joining groups around the world. The meetup program reached 619 groups around the world. We now have WordPress meetup groups in 92 countries, all over the world!

WordCamps:

From April through June, 37 WordCamps were held, and 41 WordCamps were approved for planning. Eleven of those WordCamps in-planning are the first in their city! They’re in Cáceres, Spain; Islamabad, Pakistan; Lille, France; Nordic; Mombasa, Kenya; Rockford, IL, USA; Pokhara, Nepal; Thessaloniki, Greece; Cali, Colombia; Biratnagar, Nepal; Bulawayo, Zimbabwe.

That’s it for now — until next time!

– Your friends on the Global Community Team
make.wordpress.org/community

#meetups-2