Meetup organizer newsletter suggestions for October?

Friends, we’re about to start drafting the October edition of the meetupMeetup All local/regional gatherings that are officially a part of the WordPress world but are not WordCamps are organized through https://www.meetup.com/. A meetup is typically a chance for local WordPress users to get together and share new ideas and seek help from one another. Searching for ‘WordPress’ on meetup.com will help you find options in your area. organizers newsletter — if there are any topics you’d recommend we include, or any interesting meetup event formats you think are worth highlighting, could you please comment on this post by the end of this week?

The newsletter typically spotlights:

  • an interesting event format that organizers might want to try out
  • news about global community team projects
  • news about the WordPress open sourceOpen Source Open Source denotes software for which the original source code is made freely available and may be redistributed and modified. Open Source **must be** delivered via a licensing model, see GPL. project

Some examples of newsletters are here and here.

Thanks!!! #meetups #newsletter

Payment Intermission: 1-7 October 2018

The Automattic sponsored staff members of the Global Community Team, who routinely handle WPCS banking, will be at a company offsite meeting from 1-5 October 2018. During this time we’ll stop WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. and MeetupMeetup All local/regional gatherings that are officially a part of the WordPress world but are not WordCamps are organized through https://www.meetup.com/. A meetup is typically a chance for local WordPress users to get together and share new ideas and seek help from one another. Searching for ‘WordPress’ on meetup.com will help you find options in your area. vendor payments, reimbursements, and sponsor payment attribution.

If you’ll need to pay for goods or services at the start of October, please submit all requests no later than Friday, 28 September 2018 at 16:00 UTC.

Payment requests submitted after that time will not likely be processed until Tuesday, 9 October 2018. Sponsor invoices paid during 1-7 October 2018 won’t be marked paid until 8 October 2018.

If you have an urgent payment request that must be handled that week, but did not submit your request prior to 28 September, please reach out to @kcristiano or @adityakane on SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/..

Deputies, mentors, and community members will still be available by email at support@wordcamp.org or on Slack in the #community-events channel as usual.

Normal vendor payment and sponsorship attributions scheduled will resume Tuesday, 9 October 2018, though it may take us a day or two to get fully caught up.

#payments #afk #wordcamps #meetups

WordPress Meetup Roundtables scheduled for March

In an earlier post about how to assist dormant Meetup Groups, we kicked around some ideas on how to support meetupMeetup All local/regional gatherings that are officially a part of the WordPress world but are not WordCamps are organized through https://www.meetup.com/. A meetup is typically a chance for local WordPress users to get together and share new ideas and seek help from one another. Searching for ‘WordPress’ on meetup.com will help you find options in your area. organizers in their essential community work, especially if they are struggling or suffer from burn-out.

As a test, experienced meetup organizers will host four Meetup Roundtables. Kathy Drewien, Roberto Remedios, Jim True and Ulrich Pogson have already agreed to be our hosts, and we are recruiting a couple more people right now!

The Meetup Roundtables are an opportunity for Meetup organizers to connect and discuss challenges and opportunities for their local Meetups. We’ll hold them via video chat, using Zoom.

Here are the dates and topics, all Wednesdays at 16:00 UTC

The format is quite informal. We’ll kick-off the meeting with introductions, name, and location. The hosts will talk about their experiences for this week’s topic for a few minutes, and then we open it up for general Q & A from participating organizers.

For this first round, we’ll plan for these video chat Meetup Roundtables to last one hour. We will record them and make them available for those that couldn’t make it.

We hope you can join the discussion! If you’re an experienced meetup organizer in the WordPress chapter program and would like to participate as a host, please comment below!

Interested in learning more about WordPress Meetups?

#meetups-2, #roundtables

Handling Dormant Meetup Groups

With 575 meetupMeetup All local/regional gatherings that are officially a part of the WordPress world but are not WordCamps are organized through https://www.meetup.com/. A meetup is typically a chance for local WordPress users to get together and share new ideas and seek help from one another. Searching for ‘WordPress’ on meetup.com will help you find options in your area. groups on the chapter account (and always growing!) we like to check in every so often to confirm if the groups are active. However, there are some meetup groups in the program that are inactive or dormant, and we need to figure out how we should manage them going forward.

A few weeks ago, I exported a list of current chapter meetup groups to a spreadsheet and sorted them by the date of their last event. A quick guide to this spreadsheet:

  • Groups highlighted in Red haven’t had an event in over a year.
  • Highlighted in Orange haven’t had an event in 6–12 months.
  • Highlighted in Yellow haven’t had an event in the past 3–6 months.
  • You’ll notice a column titled “Upcoming Events”, which we’ll need to investigate for each group, as it can mean they have an event listed, but don’t have a location and/or date yet.

In some inactive groups, organizers are still interested, but they are struggling with attendance and/or finding event topics. We should check if this is the case, and if we can help advise/support them in any way.

I propose the following plan:

  • Email existing organizers of dormant groups that we have contact info for (according to the Meetup Status doc).
  • Also reach out to the organizing team via message on Meetup.com (this will help ensure that the message reaches organizers that we don’t have email addresses for, and/or if their contact information has changed).
  • If we don’t hear back from any organizers for a particular group by 5 March 2018, we will then reach out to all the members of the group via Meetup.com message to ask if anyone is interested in organizing.
  • If no members of the group volunteer to organize the group by a 12 March 2018, we will remove the group from the chapter account.

Below is the email that I’ve drafted, which is based on an old annual survey email that we sent to dormant groups. Please let me know if you have any suggestions for changes and/or additions.

Continue reading

#meetup-com, #meetups-2

Payment Intermission September 11-18

The Automattic sponsored staff members of the Global Community Team, who routinely handle WPCS banking, will be at a company offsite September 11-18. During this time we’ll halt WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. and MeetupMeetup All local/regional gatherings that are officially a part of the WordPress world but are not WordCamps are organized through https://www.meetup.com/. A meetup is typically a chance for local WordPress users to get together and share new ideas and seek help from one another. Searching for ‘WordPress’ on meetup.com will help you find options in your area. vendor payments, reimbursements, and sponsor payment attribution. If you’ll need to pay for goods or services in mid-September, please submit all requests no later than 9am Pacific Friday, September 8, 2017. Payment requests submitted after that time will not likely be processed until Tuesday, September 19, 2017. Sponsor invoices paid September 11-18 won’t be marked paid until September 19.

If you have an urgent payment request that must be handled that week, but did not submit your request prior to September 8, please reach out to @kcristiano. He can be found on slackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/.@kcristiano“.

Deputies, mentors, and community members will still be available by email at support@wordcamp.org or on Slack in the #community-events channel.

Normal vendor payment and sponsorship attributions scheduled will resume Tuesday, September 19, 2017 though it may take us a day or two to get fully caught up.

#payments #afk #wordcamps #meetups-2

Swag for Meetup Groups

We currently have a policy that WordPress Chapter MeetupMeetup All local/regional gatherings that are officially a part of the WordPress world but are not WordCamps are organized through https://www.meetup.com/. A meetup is typically a chance for local WordPress users to get together and share new ideas and seek help from one another. Searching for ‘WordPress’ on meetup.com will help you find options in your area. groups who have not received swag in the past 18 months are eligible for to receive a 100-pack of WordPress swag (which contains 100 stickers and 100 buttons with the WordPress logo). The reason we have this policy is because we usually restock swag with that 18 month cycle in mind. However, it’s possible that we need to scale that up if lots of organizers are experiencing unusual growth in their groups.

Do you think that this is of concern, especially as more Meetup groups experience growth, and as we’re seeing more new Meetup groups being created?

If so, what solution(s) would you suggest? Please share your thoughts in the comments!

UPDATE: We intend on coming to a decision on this on Friday, 21 July, soon after the Community Team meeting. Please chime in with any suggestions or opinions in the comments before then. Thanks!

#meetups, #swag

Global Translation Day 2

Hello hello!
As some of you might know, last April the Polyglots teamPolyglots Team Polyglots Team is a group of multilingual translators who work on translating plugins, themes, documentation, and front-facing marketing copy. https://make.wordpress.org/polyglots/teams/. hosted the first Global Translation Day with 24 hours of streamed sessions and live events around the world. It was an incredible experience: we translated thousands of strings, on-boarded hundreds of new contributors and ate tons of cake (oh well, that might have been only in Torino). If you wanna read some really impressive statistics, head over to the recap post:

Global WordPress Translation Day – recap & results

It was such an incredible experience that we decided to have another one on November 12 and we would like to get *even* more people excited from all over the world.

I have been involved with Polyglots and Community for a while now and I think it would be very helpful to have the support from the Community team to do some outreach.

I will get in touch with WordCamps that have Contributor Days coming up to announce the event, and I think it would be super cool and effective if we could send a message to all Meetups organizers in the chapter: @chanthaboune do you think it would be possible?

We have a ton of materials from last WGTD to help Meetups organise a local event if they want to, even if they never contributed to Polyglots before.

Here is the website for the upcoming event: https://wptranslationday.org/
Here are all the videos recorded last time, I think they make an incredible resource for Meetups: http://wordpress.tv/event/global-wordpress-translation-day-2016/

Can you think of other ways to get local communities involved? I am all ears! We can brainstorm here or chat on SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/., I am @francina.

Ciao for now!

#contributor-day, #contributor-meetup, #meetups-2, #translation, #wordcamps