Meetup organizer newsletter suggestions for September 2019

It’s about that time again, when we start preparing the September 2019 edition of the meetupMeetup All local/regional gatherings that are officially a part of the WordPress world but are not WordCamps are organized through https://www.meetup.com/. A meetup is typically a chance for local WordPress users to get together and share new ideas and seek help from one another. Searching for ‘WordPress’ on meetup.com will help you find options in your area. organizers newsletter.

If there are any topics you’d recommend we include, or any interesting meetup event formats you think are worth highlighting, please comment/leave your ideas/suggestions in the comments on this post.

We’ll leave this post open for comments until the 20th of September 2019.

The newsletter typically spotlights:

  • an interesting event format that organizers might want to try out
  • news about global community team projects
  • news about the WordPress open sourceOpen Source Open Source denotes software for which the original source code is made freely available and may be redistributed and modified. Open Source **must be** delivered via a licensing model, see GPL. project

Thanks!

#meetups-2, #newsletter

Program Payment Intermission — September 10-17

The Automattic sponsored staff members of the Global Community Team, who routinely handle WPCS banking, will be at a company offsite September 10-17. During this time we’ll halt WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. and MeetupMeetup All local/regional gatherings that are officially a part of the WordPress world but are not WordCamps are organized through https://www.meetup.com/. A meetup is typically a chance for local WordPress users to get together and share new ideas and seek help from one another. Searching for ‘WordPress’ on meetup.com will help you find options in your area. vendor payments, reimbursements, and sponsor payment attribution. If you’ll need to pay for goods or services in mid-September, please submit all requests no later than 9am Pacific Friday, September 6, 2019. Payment requests submitted after that time will not likely be processed until Wednesday, September 18, 2019. Sponsor invoices paid September 10-17 won’t be marked paid until September 18.

If you have an urgent payment request that must be handled that week, but did not submit your request prior to September 6, please reach out to @kcristiano. He can be found on slackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/. “kcristiano”.

Deputies, mentors, and community members will still be available by email at support@wordcamp.org or on Slack in the #community-events channel.

Normal vendor payment and sponsorship attributions scheduled will resume Wednesday, September 18, 2019 though it may take us a day or two to get fully caught up.

#payments #afk #wordcamps #meetups-2

Proposal: clearer WordCamp and WordPress chapter meetup logo guidelines

There have always been some casual recommendations  for how the WordPress logo should be incorporated into logos for WordCamps and WordPress chapter meetups, but we’ve never really had an open discussion about it. Following, you’ll find a proposal from Mel Choyce, Kjell Reigstad, Sarah Semark, Mark Uraine, and Tammie Lister for how the WordPress logo should be used for official events of the WordPress open sourceOpen Source Open Source denotes software for which the original source code is made freely available and may be redistributed and modified. Open Source **must be** delivered via a licensing model, see GPL. project. Please read through the guidelines, and share your feedback and concerns in a comment on this post.

The following pages provide some important context on the WordPress logo, logotype, and the WordPress trademarks

You don’t need to use the WordPress logo.

While you are free to include the WordPress logo, or reference the W, in your logo, you don’t need to do so.

Example:

The WordPress logo has two variants.

If you do use the WordPress logo, know that it comes in two variants: W Mark and Simplified

W Mark
W Mark
Simplified
Simplified

Here are some examples of the variants in use:

Say “No!” to the Fauxgo.

If you are using the WordPress logo in your WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. logo, please make sure you are using the correct WordPress logo. 

The correct logo has a higher cap height, and rounded serifs:

Don’t change the logo.

Do not:

  • Remove the ring around the logo.
  • Cut or splice the logo.
  • Skew, distort, or add 3d effects to the logo.

Don’t use the Dashicons logo icon.

The Dashicons logo icon is specifically designed for use at smaller sizes; do not use it for your WordCamp logo. Instead, use the official logo files.

Color

Ensure that the logo has sufficient contrast.

Your logo should have sufficient color contrast to pass AA guidelines for text. You can check your design using a tool like Stark (for Sketch) or Logo Rank.

Design your logo in black & white first.

Designing your logo first in black & white is a good way to ensure that your logo will communicate effectively without color. We recommend designing your logo first in black and white, and then adding color near the end of the process.

RGB vs. CMYK

When designing your logo for digital devices, it’s good practice to use the RGB (red, green, blue) color model. When preparing your logo for print, use CMYK (cyan, magenta, yellow, black). Screens differ from tangible paper products by emitting light instead of absorbing light. For this reason, RGB values work as additive colors for the screen and CMYK values work as subtractive colors for print.

Typography

Typography should be easily readable.

Your WordCamp name is one of the most important pieces of information, so make sure people can read it! Generally speaking, it’s best to use a relatively simple typeface without a lot of flourishes. This ensures that text is readable even at very small sizes, or when printed on a badge of which attendees may only catch a brief glimpse.

Avoid using Mrs Eaves.

Mrs Eaves is the WordPress brand typeface. It’s best to avoid using it for your WordCamp to avoid confusion with the WordPress brand.

Inclusion

Consider a range of users when designing.

When designing your logo, think about users who may have trouble reading or parsing your logo. Ensure your text is readable and color contrast is sufficient. It’s good practice to design your logo first in black and white, to ensure that those with color blindness are still able to understand your logo. (See also the color and typography sections.)

Ensure your logo is appropriate for all audiences.

A WordCamp is welcoming to everyone. Part of ensuring a safe, welcoming, and inclusive environment is ensuring that your logo (and other materials) are family-friendly. This means that logos should contain:

  • no sexually suggestive imagery
  • no profanity
  • nothing that would constitute implied or explicit exclusion of a group
  • no characterizations of a minority group in your area

Context and Formats

Ensure that your logo is recognizable in a wide range of contexts. 

WordCamp logos typically appear in many different places: on top of websites, on shirts and merchandise, stickers, in social media, signage, etc. Ensure that your logo is adaptable enough to be recognizable and readable in all of these contexts. Your logo should be flexible enough to work when it appears on a giant presentation screen, but also when it appears in a tiny social media icon.  

Provide the final logo in a variety of file formats for different uses.

The logo should be in a scalable vector format (Sketch, Figma, and Illustrator all produce vector graphics). The final file should also be available in the following formats:

  • .svg (preferred) or other open scalable graphics format (.eps)
  • .png (with a transparent background)

Provide the final logo in a variety of color formats.

To ensure maximum compatibility with different usage contexts, the recommended color formats for the logo are:

  • black & white
  • RGB (screen)
  • CMYK (print)
  • Pantone (print, optional)

Feedback?

Please share your thoughts on the proposed guidelines and how best to share them moving forward. 

#design, #meetups-2, #proposal, #wordcamps

WordPress meetup organizer newsletter: July 2019

Hello WordPress MeetupMeetup All local/regional gatherings that are officially a part of the WordPress world but are not WordCamps are organized through https://www.meetup.com/. A meetup is typically a chance for local WordPress users to get together and share new ideas and seek help from one another. Searching for ‘WordPress’ on meetup.com will help you find options in your area. organizers!

Welcome to another meetup organizer newsletter full of news, information, and inspiration for your local meetup.

Newsletter contents:

  • Diverse Speaker Training Workshops
  • Call for volunteers: Handbook Working Group
  • WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. for Publishers: Viewing Party
  • Reminders

Diverse Speaker Training Workshops

“I found the workshop incredibly helpful. I was feeling quite unsure about my upcoming WordPress meetup talk. I have honed in the topic and brainstormed a dozen other topics for the future!”

 – Vancouver workshop participant

As organizers, have you ever had challenges getting women and people from other underrepresented groups in tech to speak at your meetups and WordCamps? Check out the Diversity Outreach Speaker Training workshop (#wpdiversity): https://make.wordpress.org/training/speaker-training

Sign up to run the workshop here: http://tiny.cc/wpdiversity

Upcoming training timings:

– Wednesday, July 24 at 9pm-11pm UTC
– Thursday, Aug 8 at 9am-11am UTC
– Wednesday, Aug 21 at 9pm-11pm UTC

Diverse Speaker Training Workshops

“I found the workshop incredibly helpful. I was feeling quite unsure about my upcoming WordPress meetup talk. I have honed in the topic and brainstormed a dozen other topics for the future!”

 – Vancouver workshop participant

As organizers, have you ever had challenges getting women and people from other underrepresented groups in tech to speak at your meetups and WordCamps? Check out the Diversity Outreach Speaker Training workshop (#wpdiversity): https://make.wordpress.org/training/speaker-training

Sign up to run the workshop here: http://tiny.cc/wpdiversity

Upcoming training timings:

 – Wednesday, July 24 at 9pm-11pm UTC

 – Thursday, Aug 8 at 9am-11am UTC

 – Wednesday, Aug 21 at 9pm-11pm UTC

Call for volunteers: Handbook Working Group

As a meetup organizer, you might be aware of our helpful handbooks which provide a lot of information about the meetup program. There is currently a call for volunteers for the handbook working group

The goal of the group is to facilitate an audit and rework part of the content/information architecture to make them more useful than ever, and plan for future growth.

As meetup organizers if you are interested in volunteering for this project, go ahead and read up more info at this link.

WordCamp for Publishers: Viewing Party

Many WordCamps stream their content live all over the world, making it a great opportunity to get your local community together to watch it.

If you can’t travel to a WordCamp, then the live stream is a great way to share in the content of the event along with other local WordPress enthusiasts.

WordCamp for Publishers: Columbus is a community-organized event bringing together folks who use WordPress to manage publications, big or small. 

This event will empower participants by coaching them on best practices, and encourage collaboration in building open sourceOpen Source Open Source denotes software for which the original source code is made freely available and may be redistributed and modified. Open Source **must be** delivered via a licensing model, see GPL. tools for publishers.

WordCamp for Publishers is working on a live stream for the day which will be available at https://2019-columbus.publishers.wordcamp.org/livestream/

Reminders

That’s it for now — chat with you next time!

Your friends on the Community Team
make.wordpress.org/community

#newsletter #meetups

WordPress meetup organizer newsletter: June 2019

Hello WordPress MeetupMeetup All local/regional gatherings that are officially a part of the WordPress world but are not WordCamps are organized through https://www.meetup.com/. A meetup is typically a chance for local WordPress users to get together and share new ideas and seek help from one another. Searching for ‘WordPress’ on meetup.com will help you find options in your area. organizers!

Welcome to another meetup organizer newsletter full of news, information, and inspiration for your local meetup.

Newsletter contents:

  • Organizer Best Practices: Photographing your events!
  • The 4 Gets in WordPress Community Organizing
  • WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. US: Call for WordCamp Communities
  • Diverse Speaker Training Workshops
  • Reminders

Organizer best practices: Photographing your events

As community organizers and leaders, one of the few things we tend to overlook is using photography to promote our meetup groups.

For example, a group photo of the meetup is often one of the best ways to personalize your WordPress meetup.com group page. It is also a great way to drive interaction on social media channels towards making  more people aware of your meetup group.

This post on the community team blog, discusses a list of good practices around photographing an event.

This is part of the on-going Organizer Best Practices series of discussions on the WordPress Community team blog.

The 4 Gets in WordPress Community Organizing

The community organizer handbooks have lots of public information about how to organize events, but they do not outline very clearly what volunteers like you can reasonably expect in return for your work.

In this post about the 4 Gets in WordPress Community Organizing, on the community blog, read about what volunteers can expect to get from their work like impact, growth, protection, and training/support.

Also listed are some of the things that community organizers do not get right away.

WordCamp US: Call for WordCamp Communities

What once was called the Community Bazaar is now Community Spotlight! WordCamp US will post highlights of your WordPress communities in a blog post, and on Twitter, Facebook, & Instagram. Community Spotlight is an online showcase of local WordPress communities in order to inspire other communities. Big or small, near or far, WordPress communities are stronger than ever!

For more information and to sign up, please apply here: https://2019.us.wordcamp.org/community-spotlight/

Diverse Speaker Training Workshops

Have you ever had challenges getting women and people from other groups underrepresented in tech to speak at your meetups and WordCamps? Check out the Diversity Outreach Speaker Training workshop: https://make.wordpress.org/training/speaker-training

Write to us to sign up for this or find out about future training sessions here: http://tiny.cc/wpdiversity

To sign up and get more details, either fill out our form and let us know which date you’d would like to attend a training or email the working group at speaker-training@wordcamp.org

Reminders

That’s it for now — chat with you next time!

Your friends on the Community Team

make.wordpress.org/community

#meetups #newsletter

Meetup organizer newsletter suggestions for June 2019

Greetings y’all!

It’s time to start preparing the the June 2019 edition of the meetupMeetup All local/regional gatherings that are officially a part of the WordPress world but are not WordCamps are organized through https://www.meetup.com/. A meetup is typically a chance for local WordPress users to get together and share new ideas and seek help from one another. Searching for ‘WordPress’ on meetup.com will help you find options in your area. organizers newsletter.

If there are any topics you’d recommend we include, or any interesting meetup event formats you think are worth highlighting, please comment/leave your ideas/suggestions in the comments on this post.

We’ll gather comments here for one week until the 17th of June 2019.

The newsletter typically spotlights:

  • an interesting event format that organizers might want to try out
  • news about global community team projects
  • news about the WordPress open sourceOpen Source Open Source denotes software for which the original source code is made freely available and may be redistributed and modified. Open Source **must be** delivered via a licensing model, see GPL. project

Thanks!

#meetups-2

WordPress meetup organizer newsletter: May 2019

Hello WordPress MeetupMeetup All local/regional gatherings that are officially a part of the WordPress world but are not WordCamps are organized through https://www.meetup.com/. A meetup is typically a chance for local WordPress users to get together and share new ideas and seek help from one another. Searching for ‘WordPress’ on meetup.com will help you find options in your area. organizers!

Welcome to another meetup organizer newsletter full of news, information, and inspiration for your local meetup.

Newsletter contents:

  • Organizer Best Practices: Make the most of your feedback!
  • Call for Organizers: Introduction to Open SourceOpen Source Open Source denotes software for which the original source code is made freely available and may be redistributed and modified. Open Source **must be** delivered via a licensing model, see GPL. Workshops for 2019
  • Diversity Outreach Speaker Training Workshops
  • Reminders

Organizer best practices: Make the most of your feedback

On the Make Community blog, there is a discussion that has been kickstarted about some best practices as organizers, around collecting and acting on feedback that we receive.

The discussion includes answering the following questions

  • Where does feedback come from?
  • How to get better feedback?
  • What to do with feedback once you have it?

You can read the entire blog post here.

This is part of the on-going Organizer Best Practices series of discussions on the WordPress Community team blog.

Call for Organizers: Introduction to Open Source Workshops for 2019

Last year, in an effort to educate the public about WordPress and related open source software (OSS), the WordPress Foundation helped fund four “Introduction to Open Source” workshops in Ghana, India, Colombia and St. Lucia.

The goal of this workshop series is to highlight the potential of open source software in regions where there is less participation in OSS projects.

Last year’s workshops were quite successful, so in 2019 we’re expanding this program to support up to ten separate events.

If you want to organize the “Introduction to Open Source” workshop at your meetup, please read this announcement and fill in the form.

We’ll select and notify our first round of shortlisted groups by the 31st May 2019 and the second round of shortlisted groups by 31st August 2019.

The application form will be closed on 15th July 2019.

Diversity Outreach Speaker Training Workshops

Have you ever had trouble getting women and people from other groups underrepresented in tech to speak at your meetups and WordCamps?

Check out the Diversity Outreach Speaker Training workshop: https://make.wordpress.org/training/speaker-training

Write to us to sign up for this or find out about future training sessions here: http://tiny.cc/wpwomenspeak

To sign up and get more details, either fill out our form and comment with which date you’d would like to attend a training email the working group at speaker-training@wordcamp.org

Reminders

That’s it for now — chat to you next time!

Your friends on the Community Team

make.wordpress.org/community

#newsletter #meetup

#meetups-2

Organizer best practices: paths to leadership, or 11 ways to help your local meetup

As you all probably know, the global community team recommends a flat organizational structure for local WordPress community groups. Because open sourceOpen Source Open Source denotes software for which the original source code is made freely available and may be redistributed and modified. Open Source **must be** delivered via a licensing model, see GPL. projects depend on a large, diverse group of contributors to collaborate and iterate quickly, we encourage that community organizers “always be recruiting” (and welcoming, and training) new leaders.

When there are lots of people with leadership experience in a community, local organizers can take more breaks and avoid burnout. As new leaders join the community, they bring new ideas, perspectives, and methods. Because organizers tend to organize for people like themselves, recruiting a diverse group of leaders is especially important — so that the community can take into account a broader spectrum of backgrounds, needs, interests, and lived experience.

OK sure but how?

Most people are on board with the *idea* of a large, diverse leadership team but struggle with recruiting. And that’s not really a surprise! Not all organizations are as open to new leaders as ours, so even constant repetition that “we’re always looking for more organizers” at every meetupMeetup All local/regional gatherings that are officially a part of the WordPress world but are not WordCamps are organized through https://www.meetup.com/. A meetup is typically a chance for local WordPress users to get together and share new ideas and seek help from one another. Searching for ‘WordPress’ on meetup.com will help you find options in your area. event might not result in people stepping forward.

One way to make the recruitment process more gentle and perhaps less intimidating is to offer a gradual path to leadership. Many groups have found success with inviting people to help out with smaller, accessible tasks at first. Small contributions can lead to more complex jobs as the volunteer’s confidence and understanding of the group continues to grow.

Here are 11 ways to contribute to your local WordPress meetup, which can also serve as a graceful path to community leadership:

  1. spread the word about the meetup (sharing photos on social media, word of mouth, flyers, blog posts, etc)
  2. greet & welcome new attendees
  3. take attendance (if your group keeps a record of who actually attended the event)
  4. deliver opening or closing remarks (easier if the points to cover are written down)
  5. facilitate a round-table discussion
  6. give a presentation
  7. help find a free venue
  8. record & post a presentation to WordPress.tv
  9. organize refreshments
  10. suggest or recruit speakers
  11. organize an event series

Add to the list

Community organizers, speak out! What can meetup members do to help your group thrive, which aren’t listed above? What does the path to leadership look like in your home community?

Once we collect as many examples as possible, we can create a new Meetup Organizer Handbook page to share these suggestions with current and new Meetup organizers. Please share your ideas and experiences in a comment on this post!

#leadership, #meetups-2, #organizer-best-practices

Meetup organizer newsletter suggestions for February 2019

It’s that time again, we’re starting to draft the February 2019 edition of the meetupMeetup All local/regional gatherings that are officially a part of the WordPress world but are not WordCamps are organized through https://www.meetup.com/. A meetup is typically a chance for local WordPress users to get together and share new ideas and seek help from one another. Searching for ‘WordPress’ on meetup.com will help you find options in your area. organizers newsletter — if there are any topics you’d recommend we include, or any interesting meetup event formats you think are worth highlighting, please comment leave your ideas/suggestions in the comments on this post?

I will leave the comments open for one week until the 13th of February 2018.

The newsletter typically spotlights:

  • an interesting event format that organizers might want to try out
  • news about global community team projects
  • news about the WordPress open sourceOpen Source Open Source denotes software for which the original source code is made freely available and may be redistributed and modified. Open Source **must be** delivered via a licensing model, see GPL. project

Thanks! #meetups #newsletter

meetups organized
attendees around the world
let us help them out

#meetups-2

Meetup organizer newsletter suggestions for December

Howdy folks, we’re going to start drafting the December edition of the meetupMeetup All local/regional gatherings that are officially a part of the WordPress world but are not WordCamps are organized through https://www.meetup.com/. A meetup is typically a chance for local WordPress users to get together and share new ideas and seek help from one another. Searching for ‘WordPress’ on meetup.com will help you find options in your area. organizers newsletter — if there are any topics you’d recommend we include, or any interesting meetup event formats you think are worth highlighting, could you please comment leave your ideas/suggestions in the comments on this post?

I will leave the comments open for one week until the 12th of December 2018.

The newsletter typically spotlights:

  • an interesting event format that organizers might want to try out
  • news about global community team projects
  • news about the WordPress open sourceOpen Source Open Source denotes software for which the original source code is made freely available and may be redistributed and modified. Open Source **must be** delivered via a licensing model, see GPL. project

Thanks! #meetups #newsletter