WordPress meetup organizer newsletter: February 2019

Hello WordPress MeetupMeetup Meetup groups are locally-organized groups that get together for face-to-face events on a regular basis (commonly once a month). Learn more about Meetups in our Meetup Organizer Handbook. organizers!

Welcome to another meetup organizer newsletter full of news, information and inspiration for your local meetup.

Newsletter contents:

  • Annual Meetup Surveys close on 28 Feb
  • Event Format: Ask me Anything on WordPress
  • Diversity Outreach Speaker Training Workshops
  • Reminders

Annual Meetup Surveys close on 28 Feb

Last month we sent out our meetup member and organizer surveys.

Please help us improve our support of meetup organizers and member all over the world by taking 10 minutes to fill out the organizer survey! The survey will be up until the 28th of February 2019.

It would be helpful if organizers could also remind their members to respond to the surveys.

Event Format: Ask me Anything on WordPress

Some meetupsMeetup Meetup groups are locally-organized groups that get together for face-to-face events on a regular basis (commonly once a month). Learn more about Meetups in our Meetup Organizer Handbook. are experimenting with new type of meetups format, where organizers and volunteers are hosting an open-office or help desk, where attendees can get to ask about their WordPress problems to experts.

Some examples are these meetups from communities in Karachi, Pakistan and Pune, India.

This is a great way for ensuring local WordPress users getting to meet and interact with local WordPress experts.

For more event formats that have worked well in other WordPress meetup groups, check out the meetup organizer handbook page on event formats!

To hear a round table discussion between other meetup organizers about popular topics at meetups, check out this video.

Diversity Outreach Speaker Training Workshops

The diversity outreach speaker training working group is asking for feedback from organizers who have run the diversity speaker training. Send an email to speaker-training@wordcamp.org to get the feedback questionnaire!

For more info, to let us know that you are running a speaker training workshop, and if you want to request training to run the workshop, please check out our page: https://tiny.cc/wpwomenspeak

This month’s featured speaker training case study: Kirsten in Vancouver, BC

Diverse public speaking changes lives and local communities. Kirsten took the speaker training workshop and spoke for the first time at WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. Vancouver. While there, she was spotted by a local agency and was hired as their first female developer. Kirsten quickly became the senior developer and team lead and is still in this role three years later. Recently she hired another female developer at her company!

“It had never occurred to me before that I had anything worthwhile to offer the WordPress community. Through the workshop, I saw that I had been underestimating my experience and perspective, and I became comfortable and confident about speaking on a topic I felt would be of interest to others.” – Kirsten

Reminders

  • On the community team we have Office HoursOffice Hours Defined times when the Global Community Team are in the #community-events Slack channel. If there is anything you would like to discuss – you do not need to inform them in advance.You are very welcome to drop into any of the Community Team Slack channels at any time. four times a week in the #community-events channel on SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/.: Mondays & Wednesdays 22:00 UTC, Tuesdays and Thursdays 9:00 UTC.
  • There is a proposal to improve this newsletter with additional organizer tips and training. You can leave your feedback on this link.

That’s it for now — chat to you next time!

Your friends on the Community Team

make.wordpress.org/community

#meetup #newsletter

#meetup-organizer-newsletter

WordPress meetup organizer newsletter: December 2018

Hello WordPress MeetupMeetup Meetup groups are locally-organized groups that get together for face-to-face events on a regular basis (commonly once a month). Learn more about Meetups in our Meetup Organizer Handbook. organizers!

Welcome to another meetup organizer newsletter full of news, information and inspiration for your local meetup. This will be the last newsletter for the year 2018.

Newsletter contents:

  • The Annual Meetup Survey
  • Thanks to our Global Sponsors
  • Event Format: A Meetup of MeetupsMeetup Meetup groups are locally-organized groups that get together for face-to-face events on a regular basis (commonly once a month). Learn more about Meetups in our Meetup Organizer Handbook.
  • Diversity Outreach Speaker Training Workshops

The Annual Meetup Survey

If you have been involved with organizing meetups for a while, you will be familiar with the annual meetup surveys that we send out at the end of each year. These are surveys that we send out to all meetup organizers and members to find out how you feel the meetup program is going and provide feedback on what we can do to improve things.

This time around we’re changing the schedule slightly and will be sending those out in January 2019, so keep an eye on your inbox for those and share them with your meetup group – more responses is better for the program overall!

Thanks to our Global Sponsors

As many of you know, WordPress community programs benefit greatly from the generous financial support of a number of companies. WordPress Global Community Sponsors allow us to pay for meetup venues when necessary, help with accessibilityAccessibility Accessibility (commonly shortened to a11y) refers to the design of products, devices, services, or environments for people with disabilities. The concept of accessible design ensures both “direct access” (i.e. unassisted) and “indirect access” meaning compatibility with a person’s assistive technology (for example, computer screen readers). (https://en.wikipedia.org/wiki/Accessibility) costs for WordCamps and meetups, and provide every single WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. in the world with a “nest egg” of sponsorship on the very first day of active planning.

We’d like to take a minute here to give our global sponsors a big thank you for their ongoing commitment to supporting WordPress global community programs!

Our gold sponsors for 2018 include Jetpack and WooCommerce worldwide, and Bluehost in the Americas. Silver level sponsors are GoDaddy worldwide, Bluehost in Europe, Africa, and Asia, and DreamHost in the Americas. Finally, BoldGrid was a bronze level sponsor in the Americas. Thank you to all of these companies for their dedication to global community events.

Event Format: A Meetup of Meetups

Planning for your 2019 meetup schedule and struggling to come up with ideas of find speakers? Angie Meeker might just have an idea that will help you – the Columbus tech community has quarterly “Meetup of Meetups”, where the various leaders of different meetups in get together to discuss what is upcoming at their meetups, what their needs are individually, and how they can best contribute to needs in the city. These meetups are held every quarter, with a year end ‘Meetup of Meetups” party.

This is a fantastic way to connect your local WordPress meetup group with other related communities in your area and it would be great to see a WordPress community lead the way in this sort of thing.

Diversity Outreach Speaker Training Workshops

The meetups who have been running the diversity outreach speaker training workshop to get more women and other underrepresented groups to start speaking at their meetups and WordCamps have been having phenomenal results. Many of the WordCamps achieved 50% or more women speakers in less than a year.

Our last training of the year will be Sunday, December 16th, 2018 @ 17:00-19:00 UTC.

We will also be running trainings on the following dates:

* Thursday, January 10, 2019 @ 16:00-18:00 UTC
* January 27th, 2019 @ 17:00-19:00 UTC

Are you interested in learning more? Would you like to sign up for one of the trainings? https://tiny.cc/wpwomenspeak

That’s it for now — chat to you next time!

Your friends on the Community Team

make.wordpress.org/community

#meetup

Meetup.com email address sharing request

If you are an organizer of a WordPress meetupMeetup Meetup groups are locally-organized groups that get together for face-to-face events on a regular basis (commonly once a month). Learn more about Meetups in our Meetup Organizer Handbook. group that is part of the chapter account (i.e. your group is listed here and you are have the title of “Co-Organizer” in the group), then you would have received an email recently with the subject line “Action needed: Connect with WordPress”. The content of the email would have looked something like this:

This is a new feature that Meetup.com has launched, so it’s worth explaining exactly what it is and what it means for you as a meetup group member.

How things work at the moment is that the Global Community TeamGlobal Community Team A group of community organizers and contributors who collaborate on local events about WordPress — monthly WordPress meetups and/or annual conferences called WordCamps., as administrators of the chapter account, do not have access to any email address of any organizers (or members) of the nearly 500 meetup groups. We are able to contact all organizers of a single group via the form on the group page itself (as all group organizers can), but that doesn’t reveal any of the contact information to us.

This new feature from Meetup.com aims to make chapter account management easier by displaying the email addresses of the group organizers to chapter account administrators. It is important to note, however, that this is entirely opt-in for each individual organizer. If you decide not to share your email address with the account administrators then it won’t be shared, but if you would like to share this information, all you need to do is click on the “Confirm” button in the email that you received.

The real question here is why this matters – why would you choose to share your email address?

As this feature is brand new to us as well, we haven’t fully thought through the implications yet, but at first glance there are a number of distinct advantages to having the email addresses for all meetup group organizers:

  • It would save a lot of time when sending out the annual meetup survey results.
  • We could use the email addresses to automatically add new meetup group organizers to the Making WordPress Slack group – this would reduce the friction when on-boarding new organizers.
  • We could finally look into a realistic way to automate the assigning of WordPress.orgWordPress.org The community site where WordPress code is created and shared by the users. This is where you can download the source code for WordPress core, plugins and themes as well as the central location for community conversations and organization. https://wordpress.org/ profile badges to meetup group organizers.
  • It would go a long way to helping us maintain reliable contact with all organizers.

I’m sure we’ll discover more benefits of this over time, but those are some initial thoughts about why this would be helpful for the meetup program. If you do decide to opt-in,  we will never share your email address with anyone and we will only use it for the purposes of improving the meetup program for everyone involved.

#meetup

Swag report 5/16/16- 5/22/16

Lanyard 100 packs sent: 7

WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. OC: 4
WordCamp NEO: 3

Button & sticker 200 packs sent: 2

WordCamp OC: 1
WordCamp NEO: 1

Button & sticker 100 packs sent: 1

Hanoi meetupMeetup Meetup groups are locally-organized groups that get together for face-to-face events on a regular basis (commonly once a month). Learn more about Meetups in our Meetup Organizer Handbook.: 1

#community-management, #meetup, #swag, #wordcamp

Swag report 5/2/16 – 5/8/16

Lanyard 100 packs sent: 8

WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. Kansas City: 3
WordCamp Bhopal: 5

Button & sticker 200 packs sent: 2

WordCamp Kansas City: 1
WordCamp Bhopal: 1

Button & sticker 100 packs sent: 1

Bhopal MeetupMeetup Meetup groups are locally-organized groups that get together for face-to-face events on a regular basis (commonly once a month). Learn more about Meetups in our Meetup Organizer Handbook.: 1

#community-management, #meetup, #swag, #wordcamp

WordCamp and Meetup Status Doc

For a while now DeputiesProgram Supporter Community Program Supporters (formerly Deputies) are a team of people worldwide who review WordCamp and Meetup applications, interview lead organizers, and keep things moving at WordCamp Central. Find more about program supporters in our Program Supporter Handbook. have been using the WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. Status Doc to track the status of WordCamps from application to completion, but it’s not used only for tracking the status of WordCamps. It’s also used to track the status of MeetupsMeetup Meetup groups are locally-organized groups that get together for face-to-face events on a regular basis (commonly once a month). Learn more about Meetups in our Meetup Organizer Handbook.. I’ve changed the document title to make its contents clearer and to remind us all that it’s the place we should record (and find) statuses for both WordCamps and MeetupMeetup Meetup groups are locally-organized groups that get together for face-to-face events on a regular basis (commonly once a month). Learn more about Meetups in our Meetup Organizer Handbook. groups. It’s the same document with the same information it had before, but now with a more explanatory title.

#deputies, #community-management, #meetup, #wordcamp

Multiple Meetup Groups in a Single City

Hello all you community builders out there!

We’ve had a couple of discussions lately on slackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/. about having multiple MeetupMeetup Meetup groups are locally-organized groups that get together for face-to-face events on a regular basis (commonly once a month). Learn more about Meetups in our Meetup Organizer Handbook. groups in single cities and how close is too close. There have been good arguments raised on both sides of the issue, which I’ve paraphrased below.

  1. In favor of single groups per city
    • Concentrates work of local WordPress enthusiasts.
    • Provides a very strong community base for the opportunity of future WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. planning.
    • Helps with chapter maintenance from a deputyProgram Supporter Community Program Supporters (formerly Deputies) are a team of people worldwide who review WordCamp and Meetup applications, interview lead organizers, and keep things moving at WordCamp Central. Find more about program supporters in our Program Supporter Handbook. perspective.
  2. In favor of multiple groups per city
    • Increases opportunities for leadership experience.
    • Provides events in other areas of a city (suburbs, etc).
    • It might be hard to find groups if they are far outside a popular zip code.

The usual concerns are available for both as well:

  1. What are the best ways to make sure organizers don’t end up with a monopoly on the community?
  2. What is the healthiest option for the local communities?
  3. What if groups are really dedicated to different aspects of WordPress (developer, designer, etc)?

Best practice is to consolidate Meetup groups within a city. The organization of each Meetup group is open which can allow for anyone to plan and host an event in the surrounding areas and for any skill level.

This post is an opportunity for those who aren’t monitoring the slack chats to join in the discussion. Please share your thoughts in the comments below!

#meetup, #meetups-2

WordPress.tv – Moderator issues thread for week 36

Howdy WPTV Mods, and welcome to another week of awesome videos!

We’re seeing even more great WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. videos coming in for the summer season, so if you have a question about any of the videos you see in the queue, or something you want to discuss about wordpress.tv? Please say so here in the comments.

Moderator meetupMeetup Meetup groups are locally-organized groups that get together for face-to-face events on a regular basis (commonly once a month). Learn more about Meetups in our Meetup Organizer Handbook. this Wednesday

To discuss recent changes in how we promote content and some other things that are coming soon, please join us on Wednesday on IRC (#wordpress-getinvolved on Freenode) from UTC 15:00 – 16:00. Hope to see you there

Convert to your time zone

#issues-thread, #meetup, #wordpress-tv