Community Team chat summary – 18 May 2017

This is the recap for the Community Team chat for the EU/Asia-Pacific timezones at 8:00 UTC. There will be a second meeting with the same agenda at 20:00 UTC as well. Here is the agenda and here are the Slack logs.

Items discussed:

DeputyDeputy Community Deputies are a team of people all over the world who review WordCamp and Meetup applications, interview lead organizers, and generally keep things moving at WordCamp Central. Find more about deputies in our Community Deputy Handbook. check-in

  • @divyadeepsawhney and @imnok have signed them deputy agreement, but not heard back yet. @_dorsvenabili will respond to that today about next steps.
  • @kenshino will pick up another WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. to mentorMentor Someone who has already organised a WordCamp and has time to meet with their assigned mentee every 2 weeks, they talk over where they should be in their timeline, help them to identify their issues, and also identify solutions for their issues. soon.
  • @emanuel_blagonic is ready to mentor another WordCamp (or more than one!).
  • @mayukojpn is working hard at managing WordCamp mentorsMentor Someone who has already organised a WordCamp and has time to meet with their assigned mentee every 2 weeks, they talk over where they should be in their timeline, help them to identify their issues, and also identify solutions for their issues. in the Asia-Pacific timezones.
  • @drebbitsweb has been involved in a lot more meetupMeetup Meetup groups are locally-organized groups that get together for face-to-face events on a regular basis (commonly once a month). Learn more about Meetups in our Meetup Organizer Handbook. orientations and will be taking them by himself soon.
  • I will be finishing the deputy training for @adityakane and @carl-alberto tomorrow, so they can get started in Help Scout from next week.

Keeping up with the Community P2P2 P2 or O2 is the term people use to refer to the Make WordPress blog. It can be found at https://make.wordpress.org/.
It has been mentioned recently that some deputiesDeputy Community Deputies are a team of people all over the world who review WordCamp and Meetup applications, interview lead organizers, and generally keep things moving at WordCamp Central. Find more about deputies in our Community Deputy Handbook. are not (or are struggling to) keep up with this P2. It is very important for deputies to keep up to date with things on here, so we discussed how we can help with this. An idea that was suggested and can be easily implemented is a consistent tag be used for important posts that must be highlighted for deputies – we can then have a feed of that tag’s posts in a sidebarSidebar A sidebar in WordPress is referred to a widget-ready area used by WordPress themes to display information that is not a part of the main content. It is not always a vertical column on the side. It can be a horizontal rectangle below or above the content area, footer, header, or any where in the theme. widgetWidget A WordPress Widget is a small block that performs a specific function. You can add these widgets in sidebars also known as widget-ready areas on your web page. WordPress widgets were originally created to provide a simple and easy-to-use way of giving design and structure control of the WordPress theme to the user., so it will bu automatically updated.

Help Scout access
The issue of security with regards to so many people having access to Help Scout was brought up. This is something that requires further discussion and a decision must be made about who we give access to going forward.

Community Summit and WCEUWCEU WordCamp Europe. The European flagship WordCamp event. Contributor DayContributor Day Contributor Days are standalone days, frequently held before or after WordCamps but they can also happen at any time. They are events where people get together to work on various areas of https://make.wordpress.org/ There are many teams that people can participate in, each with a different focus. https://2017.us.wordcamp.org/contributor-day/ https://make.wordpress.org/support/handbook/getting-started/getting-started-at-a-contributor-day/. prep

  • @_dorsvenabili will publish a post about the Community topics for the Community Summit and we can discuss those on there.
  • Once myself, @andreamiddleton and @kcristiano (the Community Team leads for the WCEU Contributor Day) have discussed things a bit further, we will post about the plans and open that up for discussion as well.

Highlighting posts
We highlighted a few P2 posts for deputies to take note of and encouraged discussion to take place in the post comments instead of in SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/..


These meetings are held in the first and third Thursday of each month according to the schedule in the sidebar here. Meetings are held at 8:00 and 20:00 UTC in #community-team in Slack.

#meetings #recap

#agenda, #meeting

Agenda for Community Team Chat May 18th

Hello community team! Let’s make agenda for the chats day after tomorrow.

Agenda

We don’t have stats report this time.
There are new discussion on P2P2 P2 or O2 is the term people use to refer to the Make WordPress blog. It can be found at https://make.wordpress.org/. posts from last meetings:

And from comments:

Please post in the comments if you have some agenda items to add!

#meetings #agenda

#meeting

Agenda for Community Team Chat May 4th

Our first set of meetings are as follow

Show up for whichever timezone fits you better 🙂

We have some topics that we did not manage to cover in last month’s meeting –

  • Roles & Responsibilities and naming conventions of groups within Community Team – e.g. Who’s WordCamp CentralWordCamp Central Website for all WordCamp activities globally. https://central.wordcamp.org includes a list of upcoming and past camp with links to each.?
  • collaborate with the Polyglots on the Rosetta Outreach project.
  • have check-ins on the progress of the 2017 goals.
  • a discussion of whether we still need/want monthly reports
  • changing/modifying the language in the code of conductCode of Conduct “A code of conduct is a set of rules outlining the norms, rules, and responsibilities or proper practices of an individual party.” - Wikipedia to reflect gender expression

Please take note that because we have 2 meetings for 2 different timezones, twice per month (for a total of 4 meetings per month), we will have to work towards having some sort of synchronisation between the two time-zone delimited meetings. See https://make.wordpress.org/community/2017/04/23/bi-monthly-meetings/ and please contribute your thoughts towards it.

Please post in the comments if you have some agenda items to add!

#deputies, #agenda, #community-management #meetings

#meeting

Bi-monthly meetings

Hello, since we’ve decided on 2 meetings per month instead of 1, we’ll have to deal with some accompanying issues that have cropped up.

Take note that since we’re also doing meetings at 2 different timezones, we end up having 4 meetings in total. This should be ample for anyone to get involved, or get caught up with regarding the Community.

Meeting Agendas

  1. It has been suggested that the meeting agenda being set 1 week (at least) before the meeting might be too early. I gravitate towards this sentiment. Most teams put up an agenda 2-3 days before the meeting. Should we put meeting agendas up slightly closer to the meetings?
  2. Should meeting agendas between the 2 different timezones be synchronised? For what it’s worth, the Polyglots teamPolyglots Team Polyglots Team is a group of multilingual translators who work on translating plugins, themes, documentation, and front-facing marketing copy. https://make.wordpress.org/polyglots/teams/. does that and uses the Asia Pacific Team meeting results to complement discussions for the meeting that happens in the later timezone.
  3. How do we discuss and create an agenda before each meeting in a collaborative and open manner?

Running the Meetings

We agreed on running meetings every 2 weeks, however we missed the one last Friday. The meetings should be consistent.

  1. Should meetings be ran every 2 weeks? Or every specific 2 days in a month spread across? Take note that some months have 5 weeks (well 4.5). Or should we be running it on specific intervals such as every first and third Thursdays?
  2. Who should take the lead on the meetings? Should this be someone specific that does it all the time (this is the case with most teams in Make / WordPress), or can this role be rotated?

By the way, do take note that our next 2 meetings are scheduled for

#deputies, #meetings, #team-chat

Community Team Chat Schedule

In our Community Team Chats this month, we discussed the possibility of changing our monthly team chat to bi-weekly (every other week) or weekly. We’d like to hear what you think! Please take a moment to respond to the poll below.

 

Please respond by Friday, 14 April. If we all agree on a change, we’ll post an update on the change next week.

#community-team, #meeting, #meetings, #team-chat, #team-meeting

#agenda

20 UTC Community Chat notes

April 6 2017 20:00 UTC Community Chat edition – notes for those who couldn’t make it.

This is a #recap for those who couldn’t make the Community Chat. Join us in the#community-team channel for real time discussion. Not on SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/. yet? Sign up here.

Our agenda based on the morning’s agenda

  • Can and should we increase the frequency of meetings from monthly?
  • Open discussion about WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. naming conventions
  • Managing mentorsMentor Someone who has already organised a WordCamp and has time to meet with their assigned mentee every 2 weeks, they talk over where they should be in their timeline, help them to identify their issues, and also identify solutions for their issues., it would be good to find someone else to manage mentors in the EU/Asian timezone
  • _This was on the agenda, but did not quite get discussed_ Roles & Responsibilities and naming conventions of groups within Community Team – e.g. Who’s WordCamp CentralWordCamp Central Website for all WordCamp activities globally. https://central.wordcamp.org includes a list of upcoming and past camp with links to each.?

Other requests for the agenda that were not reflected in the morning meeting

  • collaborate with the Polyglots on the Rosetta Outreach project.
  • have check-ins on the progress of the 2017 goals.
  • a discussion of whether we still need/want monthly reports
  • changing/modifying the language in the code of conductCode of Conduct “A code of conduct is a set of rules outlining the norms, rules, and responsibilities or proper practices of an individual party.” - Wikipedia to reflect gender expression

Topic 1 – Can and should we increase the frequency of meetings from monthly? – https://wordpress.slack.com/archives/C037W5S7X/p1491509190670362

General consensus was that twice monthly meetings would be good with @miss_jwo pointing out that it would depend on the focus of them and @kcristiano pointing out that we wouldn’t want bi-weekly reports.

@remediosgraphic asked if we would continue with the two separate meetings for different timezones. general consensus was yes.

@chanthaboune moved that we vote on it on the p2 so others have a chance to weigh in.

Topic 2 – Open discussion about WordCamp naming conventions – https://wordpress.slack.com/archives/C037W5S7X/p1491509605805959

The morning session of the chat focused primarily on the URLURL A specific web address of a website or web page on the Internet, such as a website’s URL www.wordpress.org structure but touched on the city/country debate as well.

@remediosgrphic brought up WordCamp Netherlands but stated that Costa Rica (also a small country) agrees with the city naming convention.

@krcistiano stated the naming convention should be a guideline not a rule, but that country naming would be super hard to justify.

It was discussed that not a small part of the reason for city based WordCamps is to avoid locked in organizers that act as a controlling force in the community.

@slash1andy asked what happens when there are 2 different groups both wanting to organize a country camp

@myinternetscout proposed there should be some threshold before a country WC could be considered. Also asked about State named camps.

@kcristiano asked if we should have a p2 post on this topic to prep for this year’s community summit.

There was a reminder that no binding decisions are made on slack and that this discussion will evolve over the years and be held at Community Summit. For full details of this portion of the conversation see slack link above.

Topic 3 – mentors in the EU/Asian timezones – https://wordpress.slack.com/archives/C037W5S7X/p1491510753180972

We need more of them and we need someone to partner with @brandondove to wrangle them

Mentioned that Cami and Brandon are working with Corey on a tool to make mentoring a bit easier

Brandon brought up that @mayuko volunteered to be mentorMentor Someone who has already organised a WordCamp and has time to meet with their assigned mentee every 2 weeks, they talk over where they should be in their timeline, help them to identify their issues, and also identify solutions for their issues. wranglerWrangler Someone, usually a person part of event organizing team, who looks after certain things like budget or sponsors. for Asia

Jenny suggested we have one mentor wrangler per region (Americas, Europe, Asia)

Reminder that we’re accepting more awesome deputiesDeputy Community Deputies are a team of people all over the world who review WordCamp and Meetup applications, interview lead organizers, and generally keep things moving at WordCamp Central. Find more about deputies in our Community Deputy Handbook.

Topic 4 – roles and naming of WordCamp volunteers – https://wordpress.slack.com/archives/C037W5S7X/p1491511424398804

1. We have the Global Community TeamGlobal Community Team A group of community organizers and contributors who collaborate on local events about WordPress — monthly WordPress meetups and/or annual conferences called WordCamps. which is all volunteers who work on WordCamp/MeetupMeetup Meetup groups are locally-organized groups that get together for face-to-face events on a regular basis (commonly once a month). Learn more about Meetups in our Meetup Organizer Handbook. applications, mentoring, or training.
2. WordCamp Central can mean the community p2 or roughly anyone who has to be on the bank account so they can sign contracts.
The folks who can sign contracts are part of the Global Community Team

A discussion of what “WordCamp Central” and “Central” means to different people. This will take further discussion, clarification, and agreement. And we’ll need to train ourselves and others on how to refer to the team and parts of the team.

And a glossary would be helpful

Additional topics – We didn’t get to additional topics and they will need to be discussed later

Open Q&A –

@kcristano asked about the proposal for changing/modifying the language in the code of conduct to reflect gender expression and whether we’re looking to revamp the CoCCode of Conduct “A code of conduct is a set of rules outlining the norms, rules, and responsibilities or proper practices of an individual party.” - Wikipedia or get approval on that minor change.

@chanthaboune answered that we’re looking at that minor change

cami suggested we discuss the change on a p2 or at the Summit where a decision can be made and we can move forward with the update.

in attendance: @chanthaboune @camikaos @nowellvanhoesen @brandondove @yaycheryl @thabotswana @sheriebeth @miss_jwo @kcristiano @remediosgraphic @slash1andy @myinternetscout

You can read the full chat here: https://wordpress.slack.com/archives/C037W5S7X/p1491508769525185

#meetings #recap

#agenda, #meeting

Community Team Chat this Thursday, 6 April

Just a reminder that our monthly Community Team Chat will be held this Thursday, April 6th. This will be the first time that we will hold two chats, for two different timezones! The first will be at April 6, 2017, 08:00 UTC, then we’ll have another at April 6, 2017, 20:00 UTC, both in the #community-team channel of WordPress.orgWordPress.org The community site where WordPress code is created and shared by the users. This is where you can download the source code for WordPress core, plugins and themes as well as the central location for community conversations and organization. https://wordpress.org/ SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/..

Are there any agenda items that you’d like to add for discussion? Please chime in with a comment on this post.

Let’s also post reports in the comments so we can discuss them. Reports are needed for the following:

  • MeetupsMeetup Meetup groups are locally-organized groups that get together for face-to-face events on a regular basis (commonly once a month). Learn more about Meetups in our Meetup Organizer Handbook. (@francina)
  • MentorMentor Someone who has already organised a WordCamp and has time to meet with their assigned mentee every 2 weeks, they talk over where they should be in their timeline, help them to identify their issues, and also identify solutions for their issues. activity (@brandondove)
  • Finances (@camikaos)
  • WordCamps (@courtneypk)

This is a thread for agenda items and posting monthly reports in preparation for the Community Chat. Join us in the #community-team channel for real time discussion. Not on Slack yet? Sign up here.

#meetings #team-chat #report

#agenda, #meeting

Reminder: Community Team Chat is this Thursday

Just a reminder that our monthly Community Team Chat will be held this Thursday, March 2 at 19:00 UTC in the #community-events channel of WordPress.orgWordPress.org The community site where WordPress code is created and shared by the users. This is where you can download the source code for WordPress core, plugins and themes as well as the central location for community conversations and organization. https://wordpress.org/ SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/.. Mark your calendars, and if there’s something you want to discuss in the chat, mention it in the comments here! 🙂

#meetings

#agenda, #meeting

Monthly chat time change for this month

With part of the Global Community TeamGlobal Community Team A group of community organizers and contributors who collaborate on local events about WordPress — monthly WordPress meetups and/or annual conferences called WordCamps. on a meetupMeetup Meetup groups are locally-organized groups that get together for face-to-face events on a regular basis (commonly once a month). Learn more about Meetups in our Meetup Organizer Handbook. this week working on moving our help desk from SupportPress to Help Scout, we need to change the Monthly Community Team Chat from the usual time of 19:00 UTC to earlier in the day. So, this week, the monthly chat will be at:

8:00 UTC on Thursday, 2 February 2016 in #community-events

While we’re talking about the team meeting time, have a look at this post about how we can change the meeting time to be more globally inclusive – your input would be invaluable.
#team-chat #meetings

#agenda, #meeting

Reminder: Community Team Chat is this Thursday!

Just a reminder that our monthly Community Team Chat will be held this Thursday at 19:00 UTC in the #outreach channel of WordPress.orgWordPress.org The community site where WordPress code is created and shared by the users. This is where you can download the source code for WordPress core, plugins and themes as well as the central location for community conversations and organization. https://wordpress.org/ SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/.. Mark your calendars! (Presto! It’s August and the summer’s nearly gone. Who let that happen?)

#agenda, #meeting, #meetings