Request for feedback: What data our team updates should contain?

In the last Community Team meeting, we discussed about our team updates in, how those are lagging behind (last update is from January 2019) and how to revitalize Community Team updates there.

Updates with our chat recaps and general information to make/updates from our team are important, because other teams and Josepha does read those. Our updates makes assessing the project as a whole easier.

We agreed that updates should be made after every team chat. That means bi-weekly updates consisting of team chat recaps and also some other important details about how our team is doing.

My idea about other details to include in updates is:

  • Count of active deputies (from Deputies list)
  • Count of active WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. mentors (from Deputies list)
  • HelpScout total conversations (from HS reports)
  • HelpScout messages received (from HS reports)
  • Meetups in chapter program (from WordCamp Reports)
  • Meetups needing vetting (from Meetup Tracker)
  • WordCamps in the schedule (from WordCamp Tracker)
  • WordCamps needing vetting (from WordCamp Tracker)
  • List all new Meetups after the last update (from WordCamp Reports)
  • List all new scheduled WordCamps after the last update (from WordCamp Reports)

Am I missing some important number? What you’d like to add to our team updates? Leave your thoughts and ideas in comments before next team chat on 18.7.2019!

For the first three months, me (Timi) and Hugh are responsible for making the updates. After that, we are going to shift the responsibility to two other Community Team members for the next three months. Responsibility is intended to be rotating thing every three months with two persons, so we can be sure that someone will do the updates.

If you’d like to be the person making our team updates after these first three months, please raise a hand in comments!


Community Team Chat Agenda | 17 August 2017

Hey Team!

Our bi-monthly Community Team chat is happening this Thursday, 17 August. Meeting times are 08:00 UTC and 20:00 UTC in #community-team on Slack – we use the same agenda for both meetings in order to include all time zones.


1. Deputy check-in – What have you been working on? Any blockers? Anything that you need help with?
2. Welcome pack for new contributorsWe’re putting together a welcome pack for new Community contributors. Thoughts need to go on the post, but this would be a good time to throw some ideas around in real-time.
3. P2P2 P2 or O2 is the term people use to refer to the Make WordPress blog. It can be found at posts – Some P2 posts to highlight:

If you have any other items to add to the agenda, please post them in the comments below!

#meetings #agenda


Slight change in Office Hours time

UPDATE: The poll is now closed and the Tuesday/Thursday Office Hours time is now going to be 9:00 UTC (1 hour later than previously held). The sidebarSidebar A sidebar in WordPress is referred to a widget-ready area used by WordPress themes to display information that is not a part of the main content. It is not always a vertical column on the side. It can be a horizontal rectangle below or above the content area, footer, header, or any where in the theme. is updated with the correct info.

We currently hold Office Hours at the following times:

  • Mondays & Wednesdays at 22:00 UTC
  • Tuesdays & Thursdays at 8:00 UTC

As the bi-monthly Community Team chat falls at the same time as the Thursday Office Hours, we are considering moving the time of the Tuesdays & Thursdays session by 1 hour in order to help us be more effective. This time slot for Office Hours is designed to conveniently serve people in the EU and Asian time zones, so with that in mind, would either of the following times work for those of you spread across Africa, Europe and Asia:

  1. Tuesdays & Thursdays at 7:00 UTC (1 hour earlier)
  2. Tuesdays & Thursdays at 9:00 UTC (1 hour later)

I’m leaning towards option #2 as #1 will be very early for Western Europe, but I’m not sure how this would affect those further East, so please use the quick poll here to vote and weigh in with your comments on this post if you have anything further to add.
#meetings #proposal

Agenda for Community Team Chat June 1st

Hello community team!

Let’s start an agenda for our meeting next week!


Please post in the comments if you have some agenda items to add so we can update this post as we go.

#meetings #agenda


Bi-monthly meetings

Hello, since we’ve decided on 2 meetings per month instead of 1, we’ll have to deal with some accompanying issues that have cropped up.

Take note that since we’re also doing meetings at 2 different timezones, we end up having 4 meetings in total. This should be ample for anyone to get involved, or get caught up with regarding the Community.

Meeting Agendas

  1. It has been suggested that the meeting agenda being set 1 week (at least) before the meeting might be too early. I gravitate towards this sentiment. Most teams put up an agenda 2-3 days before the meeting. Should we put meeting agendas up slightly closer to the meetings?
  2. Should meeting agendas between the 2 different timezones be synchronised? For what it’s worth, the Polyglots teamPolyglots Team Polyglots Team is a group of multilingual translators who work on translating plugins, themes, documentation, and front-facing marketing copy. does that and uses the Asia Pacific Team meeting results to complement discussions for the meeting that happens in the later timezone.
  3. How do we discuss and create an agenda before each meeting in a collaborative and open manner?

Running the Meetings

We agreed on running meetings every 2 weeks, however we missed the one last Friday. The meetings should be consistent.

  1. Should meetings be ran every 2 weeks? Or every specific 2 days in a month spread across? Take note that some months have 5 weeks (well 4.5). Or should we be running it on specific intervals such as every first and third Thursdays?
  2. Who should take the lead on the meetings? Should this be someone specific that does it all the time (this is the case with most teams in Make / WordPress), or can this role be rotated?

By the way, do take note that our next 2 meetings are scheduled for

#deputies, #meetings, #team-chat

Community Team Chat Schedule

In our Community Team Chats this month, we discussed the possibility of changing our monthly team chat to bi-weekly (every other week) or weekly. We’d like to hear what you think! Please take a moment to respond to the poll below.


Please respond by Friday, 14 April. If we all agree on a change, we’ll post an update on the change next week.

#community-team, #meeting, #meetings, #team-chat, #team-meeting