Community Team Chat Agenda | 17 August 2017

Hey Team!

Our bi-monthly Community Team chat is happening this Thursday, 17 August. Meeting times are 08:00 UTC and 20:00 UTC in #community-team on Slack – we use the same agenda for both meetings in order to include all time zones.

Agenda

1. Deputy check-in – What have you been working on? Any blockers? Anything that you need help with?
2. Welcome pack for new contributorsWe’re putting together a welcome pack for new Community contributors. Thoughts need to go on the post, but this would be a good time to throw some ideas around in real-time.
3. P2 posts – Some P2 posts to highlight:

Call for Organizers: Introduction to Open Source
Global WordPress Translation Day #3
Uploading WordCamp sponsorship agreements
New weekly deputy report

If you have any other items to add to the agenda, please post them in the comments below!

#meetings #agenda

Community Team Chat Agenda | 03 August 2017

Hello community team!

Our bi-monthly Community Team chat is happening this Thursday, August 3rd. Meeting times are 08:00 UTC and 20:00 UTC in #community-team on Slack – we use the same agenda for both meetings in order to include all time zones.

Agenda

Please post in the comments if you have some agenda items to add so we can update this post as we go.

1. Deputy check-in – What have you been working on? Any blockers? Anything that you need help with?
2. Decision Making Process – we posted about it on the P2 and we would love to gather more feedback, discuss this during the call.
3. Highlighting a few P2 posts – No real discussion needed, but these are posts worth highlighting for all deputies (add the posts in the comments and I’ll add them here 😉)

Recaps will be in the comments

  • 08:00 UTC
  • 20:00 UTC Notes

#meetings #agenda #meeting-notes

Community Team Chat Agenda | 20 July 2017

Hello community team!

Our bi-monthly Community Team chat is happening this Thursday, July 20th. Meeting times are 08:00 UTC and 20:00 UTC in #community-team on Slack – we use the same agenda for both meetings in order to include all time zones.

Agenda

Please post in the comments if you have some agenda items to add so we can update this post as we go.

1. Deputy check-in – What have you been working on? Any blockers? Anything that you need help with?
2. Decision Making Process
3. Highlighting a few P2 posts – No real discussion needed, but these are posts worth highlighting for all deputies:

Recaps in the comments

#meetings #agenda #meeting-notes

Slight change in Office Hours time

UPDATE: The poll is now closed and the Tuesday/Thursday Office Hours time is now going to be 9:00 UTC (1 hour later than previously held). The sidebar is updated with the correct info.


We currently hold Office Hours at the following times:

  • Mondays & Wednesdays at 22:00 UTC
  • Tuesdays & Thursdays at 8:00 UTC

As the bi-monthly Community Team chat falls at the same time as the Thursday Office Hours, we are considering moving the time of the Tuesdays & Thursdays session by 1 hour in order to help us be more effective. This time slot for Office Hours is designed to conveniently serve people in the EU and Asian time zones, so with that in mind, would either of the following times work for those of you spread across Africa, Europe and Asia:

  1. Tuesdays & Thursdays at 7:00 UTC (1 hour earlier)
  2. Tuesdays & Thursdays at 9:00 UTC (1 hour later)

I’m leaning towards option #2 as #1 will be very early for Western Europe, but I’m not sure how this would affect those further East, so please use the quick poll here to vote and weigh in with your comments on this post if you have anything further to add.
#meetings #proposal

Agenda for Community Team Chat June 1st

Hello community team!

Let’s start an agenda for our meeting next week!

Agenda

Please post in the comments if you have some agenda items to add so we can update this post as we go.

#meetings #agenda

Community Team chat summary – 18 May 2017

This is the recap for the Community Team chat for the EU/Asia-Pacific timezones at 8:00 UTC. There will be a second meeting with the same agenda at 20:00 UTC as well. Here is the agenda and here are the Slack logs.

Items discussed:

Deputy check-in

  • @divyadeepsawhney and @imnok have signed them deputy agreement, but not heard back yet. @_dorsvenabili will respond to that today about next steps.
  • @kenshino will pick up another WordCamp to mentor soon.
  • @emanuel_blagonic is ready to mentor another WordCamp (or more than one!).
  • @mayukojpn is working hard at managing WordCamp mentors in the Asia-Pacific timezones.
  • @drebbitsweb has been involved in a lot more meetup orientations and will be taking them by himself soon.
  • I will be finishing the deputy training for @adityakane and @carl-alberto tomorrow, so they can get started in Help Scout from next week.

Keeping up with the Community P2
It has been mentioned recently that some deputies are not (or are struggling to) keep up with this P2. It is very important for deputies to keep up to date with things on here, so we discussed how we can help with this. An idea that was suggested and can be easily implemented is a consistent tag be used for important posts that must be highlighted for deputies – we can then have a feed of that tag’s posts in a sidebar widget, so it will bu automatically updated.

Help Scout access
The issue of security with regards to so many people having access to Help Scout was brought up. This is something that requires further discussion and a decision must be made about who we give access to going forward.

Community Summit and WCEU Contributor Day prep

  • @_dorsvenabili will publish a post about the Community topics for the Community Summit and we can discuss those on there.
  • Once myself, @andreamiddleton and @kcristiano (the Community Team leads for the WCEU Contributor Day) have discussed things a bit further, we will post about the plans and open that up for discussion as well.

Highlighting posts
We highlighted a few P2 posts for deputies to take note of and encouraged discussion to take place in the post comments instead of in Slack.


These meetings are held in the first and third Thursday of each month according to the schedule in the sidebar here. Meetings are held at 8:00 and 20:00 UTC in #community-team in Slack.

#meetings #recap

Agenda for Community Team Chat May 18th

Hello community team! Let’s make agenda for the chats day after tomorrow.

Agenda

We don’t have stats report this time.
There are new discussion on P2 posts from last meetings:

And from comments:

Please post in the comments if you have some agenda items to add!

#meetings #agenda

Agenda for Community Team Chat May 4th

Our first set of meetings are as follow

Show up for whichever timezone fits you better 🙂

We have some topics that we did not manage to cover in last month’s meeting –

  • Roles & Responsibilities and naming conventions of groups within Community Team – e.g. Who’s WordCamp Central?
  • collaborate with the Polyglots on the Rosetta Outreach project.
  • have check-ins on the progress of the 2017 goals.
  • a discussion of whether we still need/want monthly reports
  • changing/modifying the language in the code of conduct to reflect gender expression

Please take note that because we have 2 meetings for 2 different timezones, twice per month (for a total of 4 meetings per month), we will have to work towards having some sort of synchronisation between the two time-zone delimited meetings. See https://make.wordpress.org/community/2017/04/23/bi-monthly-meetings/ and please contribute your thoughts towards it.

Please post in the comments if you have some agenda items to add!

#deputies, #agenda, #community-management #meetings

Bi-monthly meetings

Hello, since we’ve decided on 2 meetings per month instead of 1, we’ll have to deal with some accompanying issues that have cropped up.

Take note that since we’re also doing meetings at 2 different timezones, we end up having 4 meetings in total. This should be ample for anyone to get involved, or get caught up with regarding the Community.

Meeting Agendas

  1. It has been suggested that the meeting agenda being set 1 week (at least) before the meeting might be too early. I gravitate towards this sentiment. Most teams put up an agenda 2-3 days before the meeting. Should we put meeting agendas up slightly closer to the meetings?
  2. Should meeting agendas between the 2 different timezones be synchronised? For what it’s worth, the Polyglots team does that and uses the Asia Pacific Team meeting results to complement discussions for the meeting that happens in the later timezone.
  3. How do we discuss and create an agenda before each meeting in a collaborative and open manner?

Running the Meetings

We agreed on running meetings every 2 weeks, however we missed the one last Friday. The meetings should be consistent.

  1. Should meetings be ran every 2 weeks? Or every specific 2 days in a month spread across? Take note that some months have 5 weeks (well 4.5). Or should we be running it on specific intervals such as every first and third Thursdays?
  2. Who should take the lead on the meetings? Should this be someone specific that does it all the time (this is the case with most teams in Make / WordPress), or can this role be rotated?

By the way, do take note that our next 2 meetings are scheduled for

#deputies, #meetings, #team-chat

Community Team Chat Schedule

In our Community Team Chats this month, we discussed the possibility of changing our monthly team chat to bi-weekly (every other week) or weekly. We’d like to hear what you think! Please take a moment to respond to the poll below.

 

Please respond by Friday, 14 April. If we all agree on a change, we’ll post an update on the change next week.

#community-team, #meeting, #meetings, #team-chat, #team-meeting