Request for feedback: What data our team updates should contain?

In the last Community Team meeting, we discussed about our team updates in make.wordpress.org/updates, how those are lagging behind (last update is from January 2019) and how to revitalize Community Team updates there.

Updates with our chat recaps and general information to make/updates from our team are important, because other teams and Josepha does read those. Our updates makes assessing the project as a whole easier.

We agreed that updates should be made after every team chat. That means bi-weekly updates consisting of team chat recaps and also some other important details about how our team is doing.

My idea about other details to include in updates is:

  • Count of active deputies (from Deputies list)
  • Count of active WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. mentors (from Deputies list)
  • HelpScout total conversations (from HS reports)
  • HelpScout messages received (from HS reports)
  • Meetups in chapter program (from WordCamp Reports)
  • Meetups needing vetting (from Meetup Tracker)
  • WordCamps in the schedule (from WordCamp Tracker)
  • WordCamps needing vetting (from WordCamp Tracker)
  • List all new Meetups after the last update (from WordCamp Reports)
  • List all new scheduled WordCamps after the last update (from WordCamp Reports)

Am I missing some important number? What you’d like to add to our team updates? Leave your thoughts and ideas in comments before next team chat on 18.7.2019!

For the first three months, me (Timi) and Hugh are responsible for making the updates. After that, we are going to shift the responsibility to two other Community Team members for the next three months. Responsibility is intended to be rotating thing every three months with two persons, so we can be sure that someone will do the updates.

If you’d like to be the person making our team updates after these first three months, please raise a hand in comments!

#meetings

Community Team Chat Agenda | 17 August 2017

Hey Team!

Our bi-monthly Community Team chat is happening this Thursday, 17 August. Meeting times are 08:00 UTC and 20:00 UTC in #community-team on Slack – we use the same agenda for both meetings in order to include all time zones.

Agenda

1. Deputy check-in – What have you been working on? Any blockers? Anything that you need help with?
2. Welcome pack for new contributorsWe’re putting together a welcome pack for new Community contributors. Thoughts need to go on the post, but this would be a good time to throw some ideas around in real-time.
3. P2P2 P2 or O2 is the term people use to refer to the Make WordPress blog. It can be found at https://make.wordpress.org/. posts – Some P2 posts to highlight:

If you have any other items to add to the agenda, please post them in the comments below!

#meetings #agenda

#meeting

Community Team Chat Agenda | 03 August 2017

Hello community team!

Our bi-monthly Community Team chat is happening this Thursday, August 3rd. Meeting times are 08:00 UTC and 20:00 UTC in #community-team on Slack – we use the same agenda for both meetings in order to include all time zones.

Agenda

Please post in the comments if you have some agenda items to add so we can update this post as we go.

1. Deputy check-in – What have you been working on? Any blockers? Anything that you need help with?
2. Decision Making Process – we posted about it on the P2P2 P2 or O2 is the term people use to refer to the Make WordPress blog. It can be found at https://make.wordpress.org/. and we would love to gather more feedback, discuss this during the call.
3. Highlighting a few P2 posts – No real discussion needed, but these are posts worth highlighting for all deputies (add the posts in the comments and I’ll add them here 😉)

Recaps will be in the comments

  • 08:00 UTC
  • 20:00 UTC Notes

#meetings #agenda #meeting-notes

#meeting

Community Team Chat Agenda | 20 July 2017

Hello community team!

Our bi-monthly Community Team chat is happening this Thursday, July 20th. Meeting times are 08:00 UTC and 20:00 UTC in #community-team on Slack – we use the same agenda for both meetings in order to include all time zones.

Agenda

Please post in the comments if you have some agenda items to add so we can update this post as we go.

1. Deputy check-in – What have you been working on? Any blockers? Anything that you need help with?
2. Decision Making Process
3. Highlighting a few P2P2 P2 or O2 is the term people use to refer to the Make WordPress blog. It can be found at https://make.wordpress.org/. posts – No real discussion needed, but these are posts worth highlighting for all deputies:

Recaps in the comments

#meetings #agenda #meeting-notes

#meeting

Slight change in Office Hours time

UPDATE: The poll is now closed and the Tuesday/Thursday Office Hours time is now going to be 9:00 UTC (1 hour later than previously held). The sidebarSidebar A sidebar in WordPress is referred to a widget-ready area used by WordPress themes to display information that is not a part of the main content. It is not always a vertical column on the side. It can be a horizontal rectangle below or above the content area, footer, header, or any where in the theme. is updated with the correct info.


We currently hold Office Hours at the following times:

  • Mondays & Wednesdays at 22:00 UTC
  • Tuesdays & Thursdays at 8:00 UTC

As the bi-monthly Community Team chat falls at the same time as the Thursday Office Hours, we are considering moving the time of the Tuesdays & Thursdays session by 1 hour in order to help us be more effective. This time slot for Office Hours is designed to conveniently serve people in the EU and Asian time zones, so with that in mind, would either of the following times work for those of you spread across Africa, Europe and Asia:

  1. Tuesdays & Thursdays at 7:00 UTC (1 hour earlier)
  2. Tuesdays & Thursdays at 9:00 UTC (1 hour later)

I’m leaning towards option #2 as #1 will be very early for Western Europe, but I’m not sure how this would affect those further East, so please use the quick poll here to vote and weigh in with your comments on this post if you have anything further to add.
#meetings #proposal

Agenda for Community Team Chat June 1st

Hello community team!

Let’s start an agenda for our meeting next week!

Agenda

Please post in the comments if you have some agenda items to add so we can update this post as we go.

#meetings #agenda

#meeting

Community Team chat summary – 18 May 2017

This is the recap for the Community Team chat for the EU/Asia-Pacific timezones at 8:00 UTC. There will be a second meeting with the same agenda at 20:00 UTC as well. Here is the agenda and here are the Slack logs.

Items discussed:

Deputy check-in

  • @divyadeepsawhney and @imnok have signed them deputy agreement, but not heard back yet. @_dorsvenabili will respond to that today about next steps.
  • @kenshino will pick up another WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. to mentor soon.
  • @emanuel_blagonic is ready to mentor another WordCamp (or more than one!).
  • @mayukojpn is working hard at managing WordCamp mentors in the Asia-Pacific timezones.
  • @drebbitsweb has been involved in a lot more meetupMeetup All local/regional gatherings that are officially a part of the WordPress world but are not WordCamps are organized through https://www.meetup.com/. A meetup is typically a chance for local WordPress users to get together and share new ideas and seek help from one another. Searching for ‘WordPress’ on meetup.com will help you find options in your area. orientations and will be taking them by himself soon.
  • I will be finishing the deputy training for @adityakane and @carl-alberto tomorrow, so they can get started in Help Scout from next week.

Keeping up with the Community P2P2 P2 or O2 is the term people use to refer to the Make WordPress blog. It can be found at https://make.wordpress.org/.
It has been mentioned recently that some deputies are not (or are struggling to) keep up with this P2. It is very important for deputies to keep up to date with things on here, so we discussed how we can help with this. An idea that was suggested and can be easily implemented is a consistent tag be used for important posts that must be highlighted for deputies – we can then have a feed of that tag’s posts in a sidebarSidebar A sidebar in WordPress is referred to a widget-ready area used by WordPress themes to display information that is not a part of the main content. It is not always a vertical column on the side. It can be a horizontal rectangle below or above the content area, footer, header, or any where in the theme. widgetWidget A WordPress Widget is a small block that performs a specific function. You can add these widgets in sidebars also known as widget-ready areas on your web page. WordPress widgets were originally created to provide a simple and easy-to-use way of giving design and structure control of the WordPress theme to the user., so it will bu automatically updated.

Help Scout access
The issue of security with regards to so many people having access to Help Scout was brought up. This is something that requires further discussion and a decision must be made about who we give access to going forward.

Community Summit and WCEU Contributor DayContributor Day Contributor Days are standalone days, frequently held before or after WordCamps but they can also happen at any time. They are events where people get together to work on various areas of https://make.wordpress.org/ There are many teams that people can participate in, each with a different focus. https://2017.us.wordcamp.org/contributor-day/ https://make.wordpress.org/support/handbook/getting-started/getting-started-at-a-contributor-day/. prep

  • @_dorsvenabili will publish a post about the Community topics for the Community Summit and we can discuss those on there.
  • Once myself, @andreamiddleton and @kcristiano (the Community Team leads for the WCEU Contributor Day) have discussed things a bit further, we will post about the plans and open that up for discussion as well.

Highlighting posts
We highlighted a few P2 posts for deputies to take note of and encouraged discussion to take place in the post comments instead of in SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/..


These meetings are held in the first and third Thursday of each month according to the schedule in the sidebar here. Meetings are held at 8:00 and 20:00 UTC in #community-team in Slack.

#meetings #recap

#agenda, #meeting

Agenda for Community Team Chat May 18th

Hello community team! Let’s make agenda for the chats day after tomorrow.

Agenda

We don’t have stats report this time.
There are new discussion on P2P2 P2 or O2 is the term people use to refer to the Make WordPress blog. It can be found at https://make.wordpress.org/. posts from last meetings:

And from comments:

Please post in the comments if you have some agenda items to add!

#meetings #agenda

#meeting

Agenda for Community Team Chat May 4th

Our first set of meetings are as follow

Show up for whichever timezone fits you better 🙂

We have some topics that we did not manage to cover in last month’s meeting –

  • Roles & Responsibilities and naming conventions of groups within Community Team – e.g. Who’s WordCamp CentralWordCamp Central Website for all WordCamp activities globally. https://central.wordcamp.org includes a list of upcoming and past camp with links to each.?
  • collaborate with the Polyglots on the Rosetta Outreach project.
  • have check-ins on the progress of the 2017 goals.
  • a discussion of whether we still need/want monthly reports
  • changing/modifying the language in the code of conduct to reflect gender expression

Please take note that because we have 2 meetings for 2 different timezones, twice per month (for a total of 4 meetings per month), we will have to work towards having some sort of synchronisation between the two time-zone delimited meetings. See https://make.wordpress.org/community/2017/04/23/bi-monthly-meetings/ and please contribute your thoughts towards it.

Please post in the comments if you have some agenda items to add!

#deputies, #agenda, #community-management #meetings

#meeting

Bi-monthly meetings

Hello, since we’ve decided on 2 meetings per month instead of 1, we’ll have to deal with some accompanying issues that have cropped up.

Take note that since we’re also doing meetings at 2 different timezones, we end up having 4 meetings in total. This should be ample for anyone to get involved, or get caught up with regarding the Community.

Meeting Agendas

  1. It has been suggested that the meeting agenda being set 1 week (at least) before the meeting might be too early. I gravitate towards this sentiment. Most teams put up an agenda 2-3 days before the meeting. Should we put meeting agendas up slightly closer to the meetings?
  2. Should meeting agendas between the 2 different timezones be synchronised? For what it’s worth, the Polyglots teamPolyglots Team Polyglots Team is a group of multilingual translators who work on translating plugins, themes, documentation, and front-facing marketing copy. https://make.wordpress.org/polyglots/teams/. does that and uses the Asia Pacific Team meeting results to complement discussions for the meeting that happens in the later timezone.
  3. How do we discuss and create an agenda before each meeting in a collaborative and open manner?

Running the Meetings

We agreed on running meetings every 2 weeks, however we missed the one last Friday. The meetings should be consistent.

  1. Should meetings be ran every 2 weeks? Or every specific 2 days in a month spread across? Take note that some months have 5 weeks (well 4.5). Or should we be running it on specific intervals such as every first and third Thursdays?
  2. Who should take the lead on the meetings? Should this be someone specific that does it all the time (this is the case with most teams in Make / WordPress), or can this role be rotated?

By the way, do take note that our next 2 meetings are scheduled for

#deputies, #meetings, #team-chat