Recap of the Kids Event Working Group Checkin Chat | Thursday 13 June 2019

Attending: @sunsand187 @michelebutcherjones @melindahelt @camikaos

Start: https://wordpress.slack.com/archives/C037W5S7X/p1560456137308000

We Covered

  1. Updates from volunteers.
  2. Discuss June and July Goals
  3. Discuss next steps.

Updates from Volunteers

Michele: Still working on the Illinois papers, getting CPR/1A recertification, and compiling all my info to Sandy.

Sandy: Finalized Boston’s Liability waiver and working through creating a handbook.

June Goal: Research Sprint

We should work as team to discover the laws that different states/countries have surrounding hosting one day kids events. As well as, the laws surrounding waivers for kids events as well.

This will help expedite camp planning for all camps around the world (eventually).

An example would be that in Florida a very specific liability waiver is needed with specific language. Thank you to @RianKinney, Esq. for digging that up for us.

While that specific waiver is needed for Florida, the need for a waiver could be looked at as an overarching need for ALL camps with kids programs. It would be good for us all to take a region near us so that we can dive into what those laws look like and formulate a general plan that would cover the bulk of those laws. This could include the need for background checks, waivers, first aid certifications, etc.

Here is a spreadsheet for all of our findings:

https://docs.google.com/spreadsheets/d/1xky1PbUQD99IZj9wpgmPdfkCqXBrpDveArc9nFpBZpY/edit?usp=sharing

If you want to help here please sign up on the second tab to take a region.

Project Management Information

So I know a lot of people expressed interest but not everyone made it to todays meeting. I am sure more people will be getting involved over time. I did create a TrelloTrello Project management system using the concepts of boards and cards to organize tasks in a sane way. This is what the make.wordpress.com/marketing team uses for example: https://trello.com/b/8UGHVBu8/wp-marketing. Board so that we have some jumping off points for anyone to just dive in and start on micro pieces.https://trello.com/invite/b/GryYJ7P9/0a44a78f320c0eb04013fa193b0663ce/wordpress-kids-events-planning

End: https://wordpress.slack.com/archives/C037W5S7X/p1560457413323800

Next Actions

  1. @sunsand187 Will Document process for a new camp to vet state laws and requirements. And create the handbook structure. As well as, create spreadsheet.
  2. Team, Look over Trello and this post to stay up to date and provide feedback. https://trello.com/invite/b/GryYJ7P9/0a44a78f320c0eb04013fa193b0663ce/wordpress-kids-events-planning
  3. @michelebutcher-jones is working on state laws for Indiana, Illinois, Kentucky and Missouri

Next Meeting is Thursday, 27 June 2019, 2000 UTC/ 4pm EST. This chat will occur in the Make WordPress Community-Team SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/. channel.

#kids-events

Kids Event Working Group Chat Agenda | Thursday 13 June 2019

Our next weekly Kids Events Working Group chat is happening Thursday, 13 June 2019 at 2000 UTC/ 4pm EST. This chat will occur in the Make WordPress Community-Team Slackchannel.

Agenda

  1. Updates from volunteers.
  2. Discuss remaining research needs.
  3. Discuss next steps.

Come and discuss how you can be involved. We need people to:

  • Research – laws surrounding minors at events globally
  • Writing – arts and crafts documentation, WordPress basics documentation, Parental Resources Documents
  • Editing – grammar, spell check, and general flow proof readers/editors

Everyone is welcome. Please attend even if you are not sure how to participate.

If for any reason you can not attend the meeting live but still want to be involved please comment on the post to introduce yourself. Share a bit about your WP background and what area you want to help with.

Please leave a comment of anything else that should be added to the agenda for discussion.

#kids-events

Recap of the Kids Event Working Group Checkin Chat | Thursday 23 May 2019

Attending: @sunsand187 @michelebutcherjones @ericka_barboza @camikaos

Start: https://wordpress.slack.com/archives/C037W5S7X/p1558641612059600

We Covered

  1. Updates from volunteers.
  2. Discuss June and July Goals
  3. Discuss next steps.

Updates from Volunteers

Michele: Still working on the Illinois papers, getting CPR/1A recertification, and compiling all my info to Sandy.

Sandy: Just finished the Missouri research for WCUS and any other Missouri camp and will get that documented this week

Ericka:

I was working for KidsCamp in the next WordCampWordCamp A WordCamp is a conference where the WordPress community come together to teach one another what they’ve learned throughout the year and share the joy. https://central.wordcamp.org/about/. San Jose Costa Rica, we will have three Workshops.
Robotics workshop, STEAM workshop and Create my first blog on WordPress.comWordPress.com An online implementation of WordPress code that lets you immediately access a new WordPress environment to publish your content. WordPress.com is a private company owned by Automattic that hosts the largest multisite in the world. This is arguably the best place to start blogging if you have never touched WordPress before. https://wordpress.com/

June Goal: Research Sprint

We should work as team to discover the laws that different states/countries have surrounding hosting one day kids events. As well as, the laws surrounding waivers for kids events as well.

This will help expedite camp planning for all camps around the world (eventually).

An example would be that in Florida a very specific liability waiver is needed with specific language. Thank you to @RianKinney, Esq. for digging that up for us.

While that specific waiver is needed for Florida, the need for a waiver could be looked at as an overarching need for ALL camps with kids programs. It would be good for us all to take a region near us so that we can dive into what those laws look like and formulate a general plan that would cover the bulk of those laws. This could include the need for background checks, waivers, first aid certifications, etc.

Here is a spreadsheet for all of our findings:

https://docs.google.com/spreadsheets/d/1xky1PbUQD99IZj9wpgmPdfkCqXBrpDveArc9nFpBZpY/edit?usp=sharing

If you want to help here please sign up on the second tab to take a region.

Project Management Information

So I know a lot of people expressed interest but not everyone made it to todays meeting. I am sure more people will be getting involved over time. I did create a TrelloTrello Project management system using the concepts of boards and cards to organize tasks in a sane way. This is what the make.wordpress.com/marketing team uses for example: https://trello.com/b/8UGHVBu8/wp-marketing. Board so that we have some jumping off points for anyone to just dive in and start on micro pieces.

https://trello.com/invite/b/GryYJ7P9/0a44a78f320c0eb04013fa193b0663ce/wordpress-kids-events-planning

End: https://wordpress.slack.com/archives/C037W5S7X/p1557432914349500

Next Actions

  1. @sunsand187 Will Document process for a new camp to vet state laws and requirements. And create the handbook structure. As well as, create spreadsheet.
  2. Team, Look over Trello and this post to stay up to date and provide feedback. https://trello.com/invite/b/GryYJ7P9/0a44a78f320c0eb04013fa193b0663ce/wordpress-kids-events-planning
  3. @michelebutcher-jones is working on state laws for Indiana, Illinois, Kentucky and MIssouri
  4. Ericka is working on creating a Manual for the creation of the Blog on wordpress.com, with images, to give to the kids-parents of KidsCamp.

Next Meeting is Thursday, 13 June 2019, 2000 UTC/ 4pm EST. This chat will occur in the Make WordPress Community-Team SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/. channel.

#kids-events

Kids Event Working Group Chat Agenda | Thursday 23 May 2019

Our next weekly Kids Events Working Group chat is happening this Thursday, 23 may 2019 at 2000 UTC/ 4pm EST. This chat will occur in the Make WordPress Community-Team SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/. channel.

Agenda

  1. Updates from volunteers.
  2. Updates on Goals for the group.
  3. Discuss next steps.

Come and discuss how you can be involved. We need people to:

  • Research – laws surrounding minors at events globally
  • Writing – arts and crafts documentation, WordPress basics documentation, Parental Resources Documents
  • Editing – grammar, spell check, and general flow proof readers/editors

Everyone is welcome. Please attend even if you are not sure how to participate.

If for any reason you can not attend the meeting live but still want to be involved please comment on the post to introduce yourself. Share a bit about your WP background and what area you want to help with.

Please leave a comment of anything else that should be added to the agenda for discussion.

#kids-events

Recap of the Kids Event Working Group Checkin Chat | Thursday 9 May 2019

Attending: @sunsand187 @melindahelt  @michelebutcherjones

Start: https://wordpress.slack.com/archives/C037W5S7X/p1557432030338900

We Covered

  1. Updates from volunteers.
  2. Discuss Meeting Time Change
  3. Discuss next steps.

Updates from Volunteers

@sunsand187 is working on getting a handbook shell built. This will make it easier to house documentation.

The goal is to spend about 12 months creating, documenting and polishing the documents and then creating a handbook on the https://make.wordpress.org/community/ site for all organizers to easily access.

https://paper.dropbox.com/doc/WordPress-Workshop-for-Kids-organiser-kit–AZQlFlZU7eZKdGm_j7OFHj2bAg-kxmOjjycWysa3jFYoaBTv

Needs for Researching

We have several camps looking to add on kids events in various states and need some help vetting laws and requirements.
We need to document a process for new camps that will provide easy to follow steps.

@michelebutcher-jones is going to work through some of the Illinois, Kentucky, Indiana and Missouri laws and report back in the coming weeks.

@sunsand187 mentioned having a grading system to eventually rate how easy it is to hold a kids event in a particular state, but also said that is a ways down the road.

Meeting Time Change Request

The meeting will now be held at 2000UTC on the Second and Fourth Thursdays of the month. This is to not conflict with the community-team meetings.

Translations and Editing

We still need editors and researchers. If you know anyone who is good with hunting down legal research and making legal speak sound human or if you are good with editing documentation we could use your help.

Please comment if you are available to edit and/or do some research.

Project Management Information

So I know a lot of people expressed interest but not everyone made it to todays meeting. I am sure more people will be getting involved over time. I did create a TrelloTrello Project management system using the concepts of boards and cards to organize tasks in a sane way. This is what the make.wordpress.com/marketing team uses for example: https://trello.com/b/8UGHVBu8/wp-marketing. Board so that we have some jumping off points for anyone to just dive in and start on micro pieces.

https://trello.com/invite/b/GryYJ7P9/0a44a78f320c0eb04013fa193b0663ce/wordpress-kids-events-planning

End: https://wordpress.slack.com/archives/C037W5S7X/p1557432914349500

Next Actions

  1. @sunsand187 Will Document process for a new camp to vet state laws and requirements. And create the handbook structure.
  2. Team, Look over Trello and this post to stay up to date and provide feedback. https://trello.com/invite/b/GryYJ7P9/0a44a78f320c0eb04013fa193b0663ce/wordpress-kids-events-planning
  3. @michelebutcher-jones is working on state laws for Indiana, Illinois, Kentucky and MIssouri

Next Meeting is Thursday, 23 May 2019, 2000 UTC/ 4pm EST. This chat will occur in the Make WordPress Community-Team SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/. channel.

#kids-events

Kids Event Working Group Chat Agenda | Thursday 2 May 2019

Our next weekly Kids Events Working Group chat is happening this Thursday, 2 may 2019 at 2100 UTC/ 5pm EST. This chat will occur in the Make WordPress Community-Team SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/. channel.

Agenda

  1. Updates from volunteers.
  2. Need for Researchers.
  3. Discuss Meeting Time Change (requested by potential contributors)
  4. Discuss next steps.

Come and discuss how you can be involved. We need people to:

  • Writing – arts and crafts documentation, WordPress basics documentation, Parental Resources Documents, Translations
  • Editing – grammar, spell check, and general flow proof readers/editors
  • Testing – People in different communities to try out the ideas and report back on what does and doesn’t work
  • Translating – We have some people interested in translating the above and would love a Polyglot liaison if needed.

Everyone is welcome. Please attend even if you are not sure how to participate.

If for any reason you can not attend the meeting live but still want to be involved please comment on the post to introduce yourself. Share a bit about your WP background and what area you want to help with.

Please leave a comment of anything else that should be added to the agenda for discussion

#kids-events

Recap of the Kids Event Working Group Chat | Thursday 25 April 2019

Attending: @sunsand187 @melindahelt 

Start: https://wordpress.slack.com/archives/C037W5S7X/p1556226101001200

We Covered

  1. Updates from Volunteers
  2. Need for Research
  3. Translations/Editing

Updates from Volunteers

@sunsand187 Worked on researching laws for Missouri Kids Events. Next steps will be to create a checklist for new camps and meetups to make gathering information easier.

The goal is to spend about 12 months creating, documenting and polishing the documents and then creating a handbook on the https://make.wordpress.org/community/ site for all organizers to easily access.

https://paper.dropbox.com/doc/WordPress-Workshop-for-Kids-organiser-kit–AZQlFlZU7eZKdGm_j7OFHj2bAg-kxmOjjycWysa3jFYoaBTv

Needs for Researching

We have several camps looking to add on kids events in various states and need some help vetting laws and requirements.
We need to document a process for new camps that will provide easy to follow steps.
I am hoping to have this completed by next week so that our translators can work on translating it for ease of use

Translations and Editing

We still need editors and researchers. If you know anyone who is good with hunting down legal research and making legal speak sound human or if you are good with editing documentation we could use your help.

Please comment if you are available to edit and/or do some research.

Project Management Information

So I know a lot of people expressed interest but not everyone made it to todays meeting. I am sure more people will be getting involved over time. I did create a TrelloTrello Project management system using the concepts of boards and cards to organize tasks in a sane way. This is what the make.wordpress.com/marketing team uses for example: https://trello.com/b/8UGHVBu8/wp-marketing. Board so that we have some jumping off points for anyone to just dive in and start on micro pieces.

https://trello.com/invite/b/GryYJ7P9/0a44a78f320c0eb04013fa193b0663ce/wordpress-kids-events-planning

End: https://wordpress.slack.com/archives/C037W5S7X/p1556226868009900

Next Actions

  1. @sunsand187 Will Document process for a new camp to vet state laws and requirements.
  2. Team, Look over Trello and this post to stay up to date and provide feedback. https://trello.com/invite/b/GryYJ7P9/0a44a78f320c0eb04013fa193b0663ce/wordpress-kids-events-planning
  3. @chrischristoff is helping put a survey together.
  4. @sunsand187 is going to break the template up into smaller pieces.

Next Meeting is Thursday, 9 May 2019, 2100 UTC/ 5pm EST. This chat will occur in the Make WordPress Community-Team SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/. channel.

#kids-events

Recap of the Kids Event Working Group Chat | Thursday 11 April 2019

Attending: @ErickaBarboza @melindahelt @stephanieBrinley @ChrisChristoff

Start: https://wordpress.slack.com/archives/C037W5S7X/p1555016427356000

We Covered

  1. Updates of Documents Created
  2. Concerns about Vetting Volunteers
  3. Translations/Editing

Updates on Documents Created

@ErickaBarboza knocked out translating the entire doc template.

Also, @kimberly.lipari got the art project/ice breaker documentation completed. So it is ready for editing!

The goal is to spend about 12 months creating, documenting and polishing the documents and then creating a handbook on the https://make.wordpress.org/community/ site for all organizers to easily access.

https://paper.dropbox.com/doc/WordPress-Workshop-for-Kids-organiser-kit–AZQlFlZU7eZKdGm_j7OFHj2bAg-kxmOjjycWysa3jFYoaBTv

Concerns about Vetting Volunteers

The question is from @sbrinley “Although we ask all our volunteers to abide by the general code-of-conduct, it seems like it would be good to have a code-of-conduct specifically for KidsCamp volunteers. A few policies/guidelines on how to interact properly with children and whatnot.

Also, I’ve been pondering what a secondary vetting process for KidsCamp volunteers would look like.”

melindahelt [5:10 PM]
On the one hand, I see the point of having a tighter code of conduct, but since WordCamps are to be family friendly events, every volunteer/speaker/session should all follow the same guidelines.

On the legal side, I suppose that may differ by location and also based on if the parents will be attending with the kids in the same room.

sunsand187 [5:11 PM]
I agree… I will be working with the deputies to make sure we are good and don’t need something more specific.
I feel like the overarching message in our current CoC is pretty solid, but it is not overly clear on some things like language.

Please leave your thoughts in the comments for further discussion.

Translations and Editing

We still need editors and researchers. If you know anyone who is good with hunting down legal research and making legal speak sound human or if you are good with editing documentation we could use your help.

Please comment if you are available to edit and/or do some research.

Project Management Information

So I know a lot of people expressed interest but not everyone made it to todays meeting. I am sure more people will be getting involved over time. I did create a TrelloTrello Project management system using the concepts of boards and cards to organize tasks in a sane way. This is what the make.wordpress.com/marketing team uses for example: https://trello.com/b/8UGHVBu8/wp-marketing. Board so that we have some jumping off points for anyone to just dive in and start on micro pieces.

https://trello.com/invite/b/GryYJ7P9/0a44a78f320c0eb04013fa193b0663ce/wordpress-kids-events-planning

End: https://wordpress.slack.com/archives/C037W5S7X/p1555017643374800

Next Actions

  1. @sunsand187 Will Document the recent WCMIA 2019 events into the new template.
  2. Team, Look over Trello and this post to stay up to date and provide feedback. https://trello.com/invite/b/GryYJ7P9/0a44a78f320c0eb04013fa193b0663ce/wordpress-kids-events-planning
  3. @chrischristoff is helping put a survey together.
  4. @sunsand187 is going to break the template up into smaller pieces.

Next Meeting is Thursday, 25 April 2019, 2100 UTC/ 5pm EST. This chat will occur in the Make WordPress Community-Team SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/. channel.

#kids-events

Kids Event Working Group Chat Agenda | Thursday 11 April 2019

Our next weekly Kids Events Working Group chat is happening this Thursday, 11 April 2019 at 2100 UTC/ 5pm EST. This chat will occur in the Make WordPress Community-Team SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/. channel.

Agenda

  1. Updates from volunteers.
  2. New concerns raised by existing camps.
  3. Discuss next steps.

Come and discuss how you can be involved. We need people to:

  • Writing – arts and crafts documentation, WordPress basics documentation, Parental Resources Documents, Translations
  • Editing – grammar, spell check, and general flow proof readers/editors
  • Testing – People in different communities to try out the ideas and report back on what does and doesn’t work
  • Translating – We have some people interested in translating the above and would love a Polyglot liaison if needed.

Everyone is welcome. Please attend even if you are not sure how to participate.

If for any reason you can not attend the meeting live but still want to be involved please comment on the post to introduce yourself. Share a bit about your WP background and what area you want to help with.

Please leave a comment of anything else that should be added to the agenda for discussion

#kids-events

Recap of the Kids Event Working Group Chat | Thursday 28 March 2019

Attending: @ErickaBarboza @Aida @melindahelt @Kimberly.lipari

Start: https://wordpress.slack.com/archives/C037W5S7X/p1553807734006400

We Covered

  1. Three Types of Documentation Needed
  2. Testing
  3. Translations/Editing
  4. Next Actions

Three Types of Documentation Needed

We have 3 things that need documenting:

  1. Activities/Supplies
  2. Legal
  3. Event Guidelines

The goal is to spend about 12 months creating, documenting and polishing the documents and then creating a handbook on the https://make.wordpress.org/community/ site for all organizers to easily access.

Activities Documentation

@sunsand187 “I think it would be best if we break it up into smaller sections. So for example… the brainstorming activity as 1 activity and the the blog building as a second activity. This will make it easier to document and easier for organizers to pick and choose how their event will be laid out”

New Idea: Tried and Failed Document. This would be a place for organizers to dump ideas they tried but didn’t work for their community and why.

Huge Thank you to @petya for building an amazing template for documenting different kinds of events. This event documented is a great half day event for WordCamps to get started.

https://paper.dropbox.com/doc/WordPress-Workshop-for-Kids-organiser-kit–AZQlFlZU7eZKdGm_j7OFHj2bAg-kxmOjjycWysa3jFYoaBTv

Legal Documentation

The 2nd type of documenting we need to do is much more research based… We need to gather the legal limits of all 50 states to start and then slowly move outward.

@kimberly.lipari “Maybe starting with a defined question(s) could make that less intimidating. If I knew “what age can you leave your child alone at a public event in Louisiana” for example, I would feel better about knowing where to start.”

@melindahelt “Yes, I agree if we can have a list of questions and perhaps make a spreadsheet with a list of states and folks can take one and hit google”

@sunsand187 “some considerations would be:

  1. Do I need to have a teacher present?
  2. Do we need to run background checks?
  3. At what age can parents not be required to stay?”

@kimberly.lipari “Also, maybe reach out to local organizers first? They may have a legal affiliation that would be willing to donate the time to find this stuff.”

Legal Documents Google Sheet: https://docs.google.com/spreadsheets/d/1xky1PbUQD99IZj9wpgmPdfkCqXBrpDveArc9nFpBZpY/edit?usp=sharing

Event Guidelines Documentation

These guidelines will include all the ticketing and organizer related information that makes it easier to start and run the programs. Information like questions to ask during ticket sales, checklists for registration and organizer checklists. This should be able to be used for any program type with minor tweaks for varying programs, but the bulk should be applicable to all.

Testing and Implementation

@sunsand187 “There are over 150 WordCamps across the world… any of them can be part of the testing if they desire.”

@melindahelt “Also, while the aim is to offer this at a WordCampWordCamp A WordCamp is a conference where the WordPress community come together to teach one another what they’ve learned throughout the year and share the joy. https://central.wordcamp.org/about/., if you are part of a community that doesn’t have a WordCamp, there may be ways to test parts of this at a meetupMeetup All local/regional gatherings that are officially a part of the WordPress world but are not WordCamps are organized through https://www.meetup.com/. A meetup is typically a chance for local WordPress users to get together and share new ideas and seek help from one another. Searching for ‘WordPress’ on meetup.com will help you find options in your area. as well (at least, I’m hopeful for that as that might be more doable for me).”

@sunsand187 “This should be doable as a Workshop OR in conjunction with a WordCamp. The key here is to get feedback from the community
Also, if there is a community that has done one of these kinds of events before we would love to have them contribute to the docs.”

Translations and Editing

The only other thing is translations… I know we have a couple people who have volunteered… but if you are multi-lingual or are connected to the Polyglots feel free to let us know. We would love to get things translated into a bunch of languages.

@erickaBarboza volunteered to translate into Spanish

Project Management Information

So I know a lot of people expressed interest but not everyone made it to todays meeting. I am sure more people will be getting involved over time. I did create a TrelloTrello Project management system using the concepts of boards and cards to organize tasks in a sane way. This is what the make.wordpress.com/marketing team uses for example: https://trello.com/b/8UGHVBu8/wp-marketing. Board so that we have some jumping off points for anyone to just dive in and start on micro pieces.

https://trello.com/invite/b/GryYJ7P9/0a44a78f320c0eb04013fa193b0663ce/wordpress-kids-events-planning

Clarification Requested by @kimberly.lipari: “can we clarify before we log off:

  • where I am to write the documentation? Google Docs
  • where do I link to it for you all to see as it progresses? Trello
  • what is the timeline I should work to have this done by? First Drafts May (when Possible)

End: https://wordpress.slack.com/archives/C037W5S7X/p1553810668071800

Next Actions

  1. @sunsand187 Will Document the recent WCMIA 2019 events into the new template.
  2. Team, Look over Trello and this post to stay up to date and provide feedback. https://trello.com/invite/b/GryYJ7P9/0a44a78f320c0eb04013fa193b0663ce/wordpress-kids-events-planning
  3. @ErickaBarboza is going to work on translating the template into Spanish
  4. @Kimberly.Lipari is going to start on the brainstorming craft activity document.
  5. @sunsand187 is going to break the template up into smaller pieces.

Next Meeting is Thursday, 4 April 2019, 2100 UTC/ 5pm EST. This chat will occur in the Make WordPress Community-Team SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/. channel.

#kids-events