Recap of the Kids Event Working Group Checkin Chat | Thursday 27 June 2019

Attending: @sunsand187 @yuli

Start: https://wordpress.slack.com/archives/C037W5S7X/p156045613730800

We Covered

  1. Updates from volunteers.
  2. Discuss June and July Goals
  3. Discuss next steps.

Updates from Volunteers

Michele: Still working on the Illinois papers, getting CPR/1A recertification, and compiling all my info to Sandy.

Sandy: Finalized Boston’s Liability waiver and working through creating a handbook.

June Goal: Research Sprint

We should work as team to discover the laws that different states/countries have surrounding hosting one day kids events. As well as, the laws surrounding waivers for kids events as well.

This will help expedite camp planning for all camps around the world (eventually).

An example would be that in Florida a very specific liability waiver is needed with specific language. Thank you to @RianKinney, Esq. for digging that up for us.

While that specific waiver is needed for Florida, the need for a waiver could be looked at as an overarching need for ALL camps with kids programs. It would be good for us all to take a region near us so that we can dive into what those laws look like and formulate a general plan that would cover the bulk of those laws. This could include the need for background checks, waivers, first aid certifications, etc.

Here is a spreadsheet for all of our findings:

https://docs.google.com/spreadsheets/d/1xky1PbUQD99IZj9wpgmPdfkCqXBrpDveArc9nFpBZpY/edit?usp=sharing

If you want to help here please sign up on the second tab to take a region.

Project Management Information

So I know a lot of people expressed interest but not everyone made it to todays meeting. I am sure more people will be getting involved over time. I did create a TrelloTrello Project management system using the concepts of boards and cards to organize tasks in a sane way. This is what the make.wordpress.com/marketing team uses for example: https://trello.com/b/8UGHVBu8/wp-marketing. Board so that we have some jumping off points for anyone to just dive in and start on micro pieces.https://trello.com/invite/b/GryYJ7P9/0a44a78f320c0eb04013fa193b0663ce/wordpress-kids-events-planning

End: https://wordpress.slack.com/archives/C037W5S7X/p1560457413323800

Next Actions

  1. @sunsand187 Will Document process for a new camp to vet state laws and requirements. And create the handbook structure. As well as, create spreadsheet.
  2. Team, Look over Trello and this post to stay up to date and provide feedback. https://trello.com/invite/b/GryYJ7P9/0a44a78f320c0eb04013fa193b0663ce/wordpress-kids-events-planning
  3. @michelebutcher-jones is working on state laws for Indiana, Illinois, Kentucky and Missouri
  4. @yuli is looking into hosting some children’s events in Taiwan.

Next Meeting is Thursday, 11 July 2019, 2000 UTC/ 4pm EST. This chat will occur in the Make WordPress Community-Team SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/. channel.

#kids-events

Kids Event Working Group Chat Agenda | Thursday 27 June 2019

Our next weekly Kids Events Working Group chat is happening Thursday, 27 June 2019 at 2000 UTC/ 4pm EST. This chat will occur in the Make WordPress Community-Team Slackchannel.

Agenda

  1. Updates from volunteers.
  2. Discuss research needs.
  3. Discuss Editing needs.
  4. Discuss next steps.

Come and discuss how you can be involved. We need people to:

  • Research – laws surrounding minors at events globally
  • Writing – arts and crafts documentation, WordPress basics documentation, Parental Resources Documents
  • Editing – grammar, spell check, and general flow proof readers/editors

Everyone is welcome. Please attend even if you are not sure how to participate.

If for any reason you can not attend the meeting live but still want to be involved please comment on the post to introduce yourself. Share a bit about your WP background and what area you want to help with.

Please leave a comment of anything else that should be added to the agenda for discussion.

#kids-events

Recap of the Kids Event Working Group Checkin Chat | Thursday 13 June 2019

Attending: @sunsand187 @michelebutcherjones @melindahelt @camikaos

Start: https://wordpress.slack.com/archives/C037W5S7X/p1560456137308000

We Covered

  1. Updates from volunteers.
  2. Discuss June and July Goals
  3. Discuss next steps.

Updates from Volunteers

Michele: Still working on the Illinois papers, getting CPR/1A recertification, and compiling all my info to Sandy.

Sandy: Finalized Boston’s Liability waiver and working through creating a handbook.

June Goal: Research Sprint

We should work as team to discover the laws that different states/countries have surrounding hosting one day kids events. As well as, the laws surrounding waivers for kids events as well.

This will help expedite camp planning for all camps around the world (eventually).

An example would be that in Florida a very specific liability waiver is needed with specific language. Thank you to @RianKinney, Esq. for digging that up for us.

While that specific waiver is needed for Florida, the need for a waiver could be looked at as an overarching need for ALL camps with kids programs. It would be good for us all to take a region near us so that we can dive into what those laws look like and formulate a general plan that would cover the bulk of those laws. This could include the need for background checks, waivers, first aid certifications, etc.

Here is a spreadsheet for all of our findings:

https://docs.google.com/spreadsheets/d/1xky1PbUQD99IZj9wpgmPdfkCqXBrpDveArc9nFpBZpY/edit?usp=sharing

If you want to help here please sign up on the second tab to take a region.

Project Management Information

So I know a lot of people expressed interest but not everyone made it to todays meeting. I am sure more people will be getting involved over time. I did create a TrelloTrello Project management system using the concepts of boards and cards to organize tasks in a sane way. This is what the make.wordpress.com/marketing team uses for example: https://trello.com/b/8UGHVBu8/wp-marketing. Board so that we have some jumping off points for anyone to just dive in and start on micro pieces.https://trello.com/invite/b/GryYJ7P9/0a44a78f320c0eb04013fa193b0663ce/wordpress-kids-events-planning

End: https://wordpress.slack.com/archives/C037W5S7X/p1560457413323800

Next Actions

  1. @sunsand187 Will Document process for a new camp to vet state laws and requirements. And create the handbook structure. As well as, create spreadsheet.
  2. Team, Look over Trello and this post to stay up to date and provide feedback. https://trello.com/invite/b/GryYJ7P9/0a44a78f320c0eb04013fa193b0663ce/wordpress-kids-events-planning
  3. @michelebutcher-jones is working on state laws for Indiana, Illinois, Kentucky and Missouri

Next Meeting is Thursday, 27 June 2019, 2000 UTC/ 4pm EST. This chat will occur in the Make WordPress Community-Team SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/. channel.

#kids-events

Kids Event Working Group Chat Agenda | Thursday 13 June 2019

Our next weekly Kids Events Working Group chat is happening Thursday, 13 June 2019 at 2000 UTC/ 4pm EST. This chat will occur in the Make WordPress Community-Team Slackchannel.

Agenda

  1. Updates from volunteers.
  2. Discuss remaining research needs.
  3. Discuss next steps.

Come and discuss how you can be involved. We need people to:

  • Research – laws surrounding minors at events globally
  • Writing – arts and crafts documentation, WordPress basics documentation, Parental Resources Documents
  • Editing – grammar, spell check, and general flow proof readers/editors

Everyone is welcome. Please attend even if you are not sure how to participate.

If for any reason you can not attend the meeting live but still want to be involved please comment on the post to introduce yourself. Share a bit about your WP background and what area you want to help with.

Please leave a comment of anything else that should be added to the agenda for discussion.

#kids-events

Recap of the Kids Event Working Group Checkin Chat | Thursday 23 May 2019

Attending: @sunsand187 @michelebutcherjones @ericka_barboza @camikaos

Start: https://wordpress.slack.com/archives/C037W5S7X/p1558641612059600

We Covered

  1. Updates from volunteers.
  2. Discuss June and July Goals
  3. Discuss next steps.

Updates from Volunteers

Michele: Still working on the Illinois papers, getting CPR/1A recertification, and compiling all my info to Sandy.

Sandy: Just finished the Missouri research for WCUS and any other Missouri camp and will get that documented this week

Ericka:

I was working for KidsCamp in the next WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. San Jose Costa Rica, we will have three Workshops.
Robotics workshop, STEAM workshop and Create my first blog on WordPress.comWordPress.com An online implementation of WordPress code that lets you immediately access a new WordPress environment to publish your content. WordPress.com is a private company owned by Automattic that hosts the largest multisite in the world. This is arguably the best place to start blogging if you have never touched WordPress before. https://wordpress.com/

June Goal: Research Sprint

We should work as team to discover the laws that different states/countries have surrounding hosting one day kids events. As well as, the laws surrounding waivers for kids events as well.

This will help expedite camp planning for all camps around the world (eventually).

An example would be that in Florida a very specific liability waiver is needed with specific language. Thank you to @RianKinney, Esq. for digging that up for us.

While that specific waiver is needed for Florida, the need for a waiver could be looked at as an overarching need for ALL camps with kids programs. It would be good for us all to take a region near us so that we can dive into what those laws look like and formulate a general plan that would cover the bulk of those laws. This could include the need for background checks, waivers, first aid certifications, etc.

Here is a spreadsheet for all of our findings:

https://docs.google.com/spreadsheets/d/1xky1PbUQD99IZj9wpgmPdfkCqXBrpDveArc9nFpBZpY/edit?usp=sharing

If you want to help here please sign up on the second tab to take a region.

Project Management Information

So I know a lot of people expressed interest but not everyone made it to todays meeting. I am sure more people will be getting involved over time. I did create a TrelloTrello Project management system using the concepts of boards and cards to organize tasks in a sane way. This is what the make.wordpress.com/marketing team uses for example: https://trello.com/b/8UGHVBu8/wp-marketing. Board so that we have some jumping off points for anyone to just dive in and start on micro pieces.

https://trello.com/invite/b/GryYJ7P9/0a44a78f320c0eb04013fa193b0663ce/wordpress-kids-events-planning

End: https://wordpress.slack.com/archives/C037W5S7X/p1557432914349500

Next Actions

  1. @sunsand187 Will Document process for a new camp to vet state laws and requirements. And create the handbook structure. As well as, create spreadsheet.
  2. Team, Look over Trello and this post to stay up to date and provide feedback. https://trello.com/invite/b/GryYJ7P9/0a44a78f320c0eb04013fa193b0663ce/wordpress-kids-events-planning
  3. @michelebutcher-jones is working on state laws for Indiana, Illinois, Kentucky and MIssouri
  4. Ericka is working on creating a Manual for the creation of the Blog on wordpress.com, with images, to give to the kids-parents of KidsCamp.

Next Meeting is Thursday, 13 June 2019, 2000 UTC/ 4pm EST. This chat will occur in the Make WordPress Community-Team SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/. channel.

#kids-events

Kids Event Working Group Chat Agenda | Thursday 23 May 2019

Our next weekly Kids Events Working Group chat is happening this Thursday, 23 may 2019 at 2000 UTC/ 4pm EST. This chat will occur in the Make WordPress Community-Team SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/. channel.

Agenda

  1. Updates from volunteers.
  2. Updates on Goals for the group.
  3. Discuss next steps.

Come and discuss how you can be involved. We need people to:

  • Research – laws surrounding minors at events globally
  • Writing – arts and crafts documentation, WordPress basics documentation, Parental Resources Documents
  • Editing – grammar, spell check, and general flow proof readers/editors

Everyone is welcome. Please attend even if you are not sure how to participate.

If for any reason you can not attend the meeting live but still want to be involved please comment on the post to introduce yourself. Share a bit about your WP background and what area you want to help with.

Please leave a comment of anything else that should be added to the agenda for discussion.

#kids-events

Recap of the Kids Event Working Group Checkin Chat | Thursday 9 May 2019

Attending: @sunsand187 @melindahelt  @michelebutcherjones

Start: https://wordpress.slack.com/archives/C037W5S7X/p1557432030338900

We Covered

  1. Updates from volunteers.
  2. Discuss Meeting Time Change
  3. Discuss next steps.

Updates from Volunteers

@sunsand187 is working on getting a handbook shell built. This will make it easier to house documentation.

The goal is to spend about 12 months creating, documenting and polishing the documents and then creating a handbook on the https://make.wordpress.org/community/ site for all organizers to easily access.

https://paper.dropbox.com/doc/WordPress-Workshop-for-Kids-organiser-kit–AZQlFlZU7eZKdGm_j7OFHj2bAg-kxmOjjycWysa3jFYoaBTv

Needs for Researching

We have several camps looking to add on kids events in various states and need some help vetting laws and requirements.
We need to document a process for new camps that will provide easy to follow steps.

@michelebutcher-jones is going to work through some of the Illinois, Kentucky, Indiana and Missouri laws and report back in the coming weeks.

@sunsand187 mentioned having a grading system to eventually rate how easy it is to hold a kids event in a particular state, but also said that is a ways down the road.

Meeting Time Change Request

The meeting will now be held at 2000UTC on the Second and Fourth Thursdays of the month. This is to not conflict with the community-team meetings.

Translations and Editing

We still need editors and researchers. If you know anyone who is good with hunting down legal research and making legal speak sound human or if you are good with editing documentation we could use your help.

Please comment if you are available to edit and/or do some research.

Project Management Information

So I know a lot of people expressed interest but not everyone made it to todays meeting. I am sure more people will be getting involved over time. I did create a TrelloTrello Project management system using the concepts of boards and cards to organize tasks in a sane way. This is what the make.wordpress.com/marketing team uses for example: https://trello.com/b/8UGHVBu8/wp-marketing. Board so that we have some jumping off points for anyone to just dive in and start on micro pieces.

https://trello.com/invite/b/GryYJ7P9/0a44a78f320c0eb04013fa193b0663ce/wordpress-kids-events-planning

End: https://wordpress.slack.com/archives/C037W5S7X/p1557432914349500

Next Actions

  1. @sunsand187 Will Document process for a new camp to vet state laws and requirements. And create the handbook structure.
  2. Team, Look over Trello and this post to stay up to date and provide feedback. https://trello.com/invite/b/GryYJ7P9/0a44a78f320c0eb04013fa193b0663ce/wordpress-kids-events-planning
  3. @michelebutcher-jones is working on state laws for Indiana, Illinois, Kentucky and MIssouri

Next Meeting is Thursday, 23 May 2019, 2000 UTC/ 4pm EST. This chat will occur in the Make WordPress Community-Team SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/. channel.

#kids-events

Kids Event Working Group Chat Agenda | Thursday 2 May 2019

Our next weekly Kids Events Working Group chat is happening this Thursday, 2 may 2019 at 2100 UTC/ 5pm EST. This chat will occur in the Make WordPress Community-Team SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/. channel.

Agenda

  1. Updates from volunteers.
  2. Need for Researchers.
  3. Discuss Meeting Time Change (requested by potential contributors)
  4. Discuss next steps.

Come and discuss how you can be involved. We need people to:

  • Writing – arts and crafts documentation, WordPress basics documentation, Parental Resources Documents, Translations
  • Editing – grammar, spell check, and general flow proof readers/editors
  • Testing – People in different communities to try out the ideas and report back on what does and doesn’t work
  • Translating – We have some people interested in translating the above and would love a Polyglot liaison if needed.

Everyone is welcome. Please attend even if you are not sure how to participate.

If for any reason you can not attend the meeting live but still want to be involved please comment on the post to introduce yourself. Share a bit about your WP background and what area you want to help with.

Please leave a comment of anything else that should be added to the agenda for discussion

#kids-events

Recap of the Kids Event Working Group Chat | Thursday 25 April 2019

Attending: @sunsand187 @melindahelt 

Start: https://wordpress.slack.com/archives/C037W5S7X/p1556226101001200

We Covered

  1. Updates from Volunteers
  2. Need for Research
  3. Translations/Editing

Updates from Volunteers

@sunsand187 Worked on researching laws for Missouri Kids Events. Next steps will be to create a checklist for new camps and meetups to make gathering information easier.

The goal is to spend about 12 months creating, documenting and polishing the documents and then creating a handbook on the https://make.wordpress.org/community/ site for all organizers to easily access.

https://paper.dropbox.com/doc/WordPress-Workshop-for-Kids-organiser-kit–AZQlFlZU7eZKdGm_j7OFHj2bAg-kxmOjjycWysa3jFYoaBTv

Needs for Researching

We have several camps looking to add on kids events in various states and need some help vetting laws and requirements.
We need to document a process for new camps that will provide easy to follow steps.
I am hoping to have this completed by next week so that our translators can work on translating it for ease of use

Translations and Editing

We still need editors and researchers. If you know anyone who is good with hunting down legal research and making legal speak sound human or if you are good with editing documentation we could use your help.

Please comment if you are available to edit and/or do some research.

Project Management Information

So I know a lot of people expressed interest but not everyone made it to todays meeting. I am sure more people will be getting involved over time. I did create a TrelloTrello Project management system using the concepts of boards and cards to organize tasks in a sane way. This is what the make.wordpress.com/marketing team uses for example: https://trello.com/b/8UGHVBu8/wp-marketing. Board so that we have some jumping off points for anyone to just dive in and start on micro pieces.

https://trello.com/invite/b/GryYJ7P9/0a44a78f320c0eb04013fa193b0663ce/wordpress-kids-events-planning

End: https://wordpress.slack.com/archives/C037W5S7X/p1556226868009900

Next Actions

  1. @sunsand187 Will Document process for a new camp to vet state laws and requirements.
  2. Team, Look over Trello and this post to stay up to date and provide feedback. https://trello.com/invite/b/GryYJ7P9/0a44a78f320c0eb04013fa193b0663ce/wordpress-kids-events-planning
  3. @chrischristoff is helping put a survey together.
  4. @sunsand187 is going to break the template up into smaller pieces.

Next Meeting is Thursday, 9 May 2019, 2100 UTC/ 5pm EST. This chat will occur in the Make WordPress Community-Team SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/. channel.

#kids-events

Recap of the Kids Event Working Group Chat | Thursday 11 April 2019

Attending: @ErickaBarboza @melindahelt @stephanieBrinley @ChrisChristoff

Start: https://wordpress.slack.com/archives/C037W5S7X/p1555016427356000

We Covered

  1. Updates of Documents Created
  2. Concerns about Vetting Volunteers
  3. Translations/Editing

Updates on Documents Created

@ErickaBarboza knocked out translating the entire doc template.

Also, @kimberly.lipari got the art project/ice breaker documentation completed. So it is ready for editing!

The goal is to spend about 12 months creating, documenting and polishing the documents and then creating a handbook on the https://make.wordpress.org/community/ site for all organizers to easily access.

https://paper.dropbox.com/doc/WordPress-Workshop-for-Kids-organiser-kit–AZQlFlZU7eZKdGm_j7OFHj2bAg-kxmOjjycWysa3jFYoaBTv

Concerns about Vetting Volunteers

The question is from @sbrinley “Although we ask all our volunteers to abide by the general code-of-conduct, it seems like it would be good to have a code-of-conduct specifically for KidsCamp volunteers. A few policies/guidelines on how to interact properly with children and whatnot.

Also, I’ve been pondering what a secondary vetting process for KidsCamp volunteers would look like.”

melindahelt [5:10 PM]
On the one hand, I see the point of having a tighter code of conduct, but since WordCamps are to be family friendly events, every volunteer/speaker/session should all follow the same guidelines.

On the legal side, I suppose that may differ by location and also based on if the parents will be attending with the kids in the same room.

sunsand187 [5:11 PM]
I agree… I will be working with the deputies to make sure we are good and don’t need something more specific.
I feel like the overarching message in our current CoC is pretty solid, but it is not overly clear on some things like language.

Please leave your thoughts in the comments for further discussion.

Translations and Editing

We still need editors and researchers. If you know anyone who is good with hunting down legal research and making legal speak sound human or if you are good with editing documentation we could use your help.

Please comment if you are available to edit and/or do some research.

Project Management Information

So I know a lot of people expressed interest but not everyone made it to todays meeting. I am sure more people will be getting involved over time. I did create a TrelloTrello Project management system using the concepts of boards and cards to organize tasks in a sane way. This is what the make.wordpress.com/marketing team uses for example: https://trello.com/b/8UGHVBu8/wp-marketing. Board so that we have some jumping off points for anyone to just dive in and start on micro pieces.

https://trello.com/invite/b/GryYJ7P9/0a44a78f320c0eb04013fa193b0663ce/wordpress-kids-events-planning

End: https://wordpress.slack.com/archives/C037W5S7X/p1555017643374800

Next Actions

  1. @sunsand187 Will Document the recent WCMIA 2019 events into the new template.
  2. Team, Look over Trello and this post to stay up to date and provide feedback. https://trello.com/invite/b/GryYJ7P9/0a44a78f320c0eb04013fa193b0663ce/wordpress-kids-events-planning
  3. @chrischristoff is helping put a survey together.
  4. @sunsand187 is going to break the template up into smaller pieces.

Next Meeting is Thursday, 25 April 2019, 2100 UTC/ 5pm EST. This chat will occur in the Make WordPress Community-Team SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/. channel.

#kids-events