Recap of the Kids Event Working Group Chat | Thursday 11 April 2019

Attending: @ErickaBarboza @melindahelt @stephanieBrinley @ChrisChristoff

Start: https://wordpress.slack.com/archives/C037W5S7X/p1555016427356000

We Covered

  1. Updates of Documents Created
  2. Concerns about Vetting Volunteers
  3. Translations/Editing

Updates on Documents Created

@ErickaBarboza knocked out translating the entire doc template.

Also, @kimberly.lipari got the art project/ice breaker documentation completed. So it is ready for editing!

The goal is to spend about 12 months creating, documenting and polishing the documents and then creating a handbook on the https://make.wordpress.org/community/ site for all organizers to easily access.

https://paper.dropbox.com/doc/WordPress-Workshop-for-Kids-organiser-kit–AZQlFlZU7eZKdGm_j7OFHj2bAg-kxmOjjycWysa3jFYoaBTv

Concerns about Vetting Volunteers

The question is from @sbrinley “Although we ask all our volunteers to abide by the general code-of-conduct, it seems like it would be good to have a code-of-conduct specifically for KidsCamp volunteers. A few policies/guidelines on how to interact properly with children and whatnot.

Also, I’ve been pondering what a secondary vetting process for KidsCamp volunteers would look like.”

melindahelt [5:10 PM]
On the one hand, I see the point of having a tighter code of conduct, but since WordCamps are to be family friendly events, every volunteer/speaker/session should all follow the same guidelines.

On the legal side, I suppose that may differ by location and also based on if the parents will be attending with the kids in the same room.

sunsand187 [5:11 PM]
I agree… I will be working with the deputies to make sure we are good and don’t need something more specific.
I feel like the overarching message in our current CoC is pretty solid, but it is not overly clear on some things like language.

Please leave your thoughts in the comments for further discussion.

Translations and Editing

We still need editors and researchers. If you know anyone who is good with hunting down legal research and making legal speak sound human or if you are good with editing documentation we could use your help.

Please comment if you are available to edit and/or do some research.

Project Management Information

So I know a lot of people expressed interest but not everyone made it to todays meeting. I am sure more people will be getting involved over time. I did create a Trello Board so that we have some jumping off points for anyone to just dive in and start on micro pieces.

https://trello.com/invite/b/GryYJ7P9/0a44a78f320c0eb04013fa193b0663ce/wordpress-kids-events-planning

End: https://wordpress.slack.com/archives/C037W5S7X/p1555017643374800

Next Actions

  1. @sunsand187 Will Document the recent WCMIA 2019 events into the new template.
  2. Team, Look over Trello and this post to stay up to date and provide feedback. https://trello.com/invite/b/GryYJ7P9/0a44a78f320c0eb04013fa193b0663ce/wordpress-kids-events-planning
  3. @chrischristoff is helping put a survey together.
  4. @sunsand187 is going to break the template up into smaller pieces.

Next Meeting is Thursday, 25 April 2019, 2100 UTC/ 5pm EST. This chat will occur in the Make WordPress Community-Team Slack channel.

#kids-events

Kids Event Working Group Chat Agenda | Thursday 11 April 2019

Our next weekly Kids Events Working Group chat is happening this Thursday, 11 April 2019 at 2100 UTC/ 5pm EST. This chat will occur in the Make WordPress Community-Team Slack channel.

Agenda

  1. Updates from volunteers.
  2. New concerns raised by existing camps.
  3. Discuss next steps.

Come and discuss how you can be involved. We need people to:

  • Writing – arts and crafts documentation, WordPress basics documentation, Parental Resources Documents, Translations
  • Editing – grammar, spell check, and general flow proof readers/editors
  • Testing – People in different communities to try out the ideas and report back on what does and doesn’t work
  • Translating – We have some people interested in translating the above and would love a Polyglot liaison if needed.

Everyone is welcome. Please attend even if you are not sure how to participate.

If for any reason you can not attend the meeting live but still want to be involved please comment on the post to introduce yourself. Share a bit about your WP background and what area you want to help with.

Please leave a comment of anything else that should be added to the agenda for discussion

#kids-events

Recap of the Kids Event Working Group Chat | Thursday 28 March 2019

Attending: @ErickaBarboza @Aida @melindahelt @Kimberly.lipari

Start: https://wordpress.slack.com/archives/C037W5S7X/p1553807734006400

We Covered

  1. Three Types of Documentation Needed
  2. Testing
  3. Translations/Editing
  4. Next Actions

Three Types of Documentation Needed

We have 3 things that need documenting:

  1. Activities/Supplies
  2. Legal
  3. Event Guidelines

The goal is to spend about 12 months creating, documenting and polishing the documents and then creating a handbook on the https://make.wordpress.org/community/ site for all organizers to easily access.

Activities Documentation

@sunsand187 “I think it would be best if we break it up into smaller sections. So for example… the brainstorming activity as 1 activity and the the blog building as a second activity. This will make it easier to document and easier for organizers to pick and choose how their event will be laid out”

New Idea: Tried and Failed Document. This would be a place for organizers to dump ideas they tried but didn’t work for their community and why.

Huge Thank you to @petya for building an amazing template for documenting different kinds of events. This event documented is a great half day event for WordCamps to get started.

https://paper.dropbox.com/doc/WordPress-Workshop-for-Kids-organiser-kit–AZQlFlZU7eZKdGm_j7OFHj2bAg-kxmOjjycWysa3jFYoaBTv

Legal Documentation

The 2nd type of documenting we need to do is much more research based… We need to gather the legal limits of all 50 states to start and then slowly move outward.

@kimberly.lipari “Maybe starting with a defined question(s) could make that less intimidating. If I knew “what age can you leave your child alone at a public event in Louisiana” for example, I would feel better about knowing where to start.”

@melindahelt “Yes, I agree if we can have a list of questions and perhaps make a spreadsheet with a list of states and folks can take one and hit google”

@sunsand187 “some considerations would be:

  1. Do I need to have a teacher present?
  2. Do we need to run background checks?
  3. At what age can parents not be required to stay?”

@kimberly.lipari “Also, maybe reach out to local organizers first? They may have a legal affiliation that would be willing to donate the time to find this stuff.”

Legal Documents Google Sheet: https://docs.google.com/spreadsheets/d/1xky1PbUQD99IZj9wpgmPdfkCqXBrpDveArc9nFpBZpY/edit?usp=sharing

Event Guidelines Documentation

These guidelines will include all the ticketing and organizer related information that makes it easier to start and run the programs. Information like questions to ask during ticket sales, checklists for registration and organizer checklists. This should be able to be used for any program type with minor tweaks for varying programs, but the bulk should be applicable to all.

Testing and Implementation

@sunsand187 “There are over 150 WordCamps across the world… any of them can be part of the testing if they desire.”

@melindahelt “Also, while the aim is to offer this at a WordCamp, if you are part of a community that doesn’t have a WordCamp, there may be ways to test parts of this at a meetup as well (at least, I’m hopeful for that as that might be more doable for me).”

@sunsand187 “This should be doable as a Workshop OR in conjunction with a WordCamp. The key here is to get feedback from the community
Also, if there is a community that has done one of these kinds of events before we would love to have them contribute to the docs.”

Translations and Editing

The only other thing is translations… I know we have a couple people who have volunteered… but if you are multi-lingual or are connected to the Polyglots feel free to let us know. We would love to get things translated into a bunch of languages.

@erickaBarboza volunteered to translate into Spanish

Project Management Information

So I know a lot of people expressed interest but not everyone made it to todays meeting. I am sure more people will be getting involved over time. I did create a Trello Board so that we have some jumping off points for anyone to just dive in and start on micro pieces.

https://trello.com/invite/b/GryYJ7P9/0a44a78f320c0eb04013fa193b0663ce/wordpress-kids-events-planning

Clarification Requested by @kimberly.lipari: “can we clarify before we log off:

  • where I am to write the documentation? Google Docs
  • where do I link to it for you all to see as it progresses? Trello
  • what is the timeline I should work to have this done by? First Drafts May (when Possible)

End: https://wordpress.slack.com/archives/C037W5S7X/p1553810668071800

Next Actions

  1. @sunsand187 Will Document the recent WCMIA 2019 events into the new template.
  2. Team, Look over Trello and this post to stay up to date and provide feedback. https://trello.com/invite/b/GryYJ7P9/0a44a78f320c0eb04013fa193b0663ce/wordpress-kids-events-planning
  3. @ErickaBarboza is going to work on translating the template into Spanish
  4. @Kimberly.Lipari is going to start on the brainstorming craft activity document.
  5. @sunsand187 is going to break the template up into smaller pieces.

Next Meeting is Thursday, 4 April 2019, 2100 UTC/ 5pm EST. This chat will occur in the Make WordPress Community-Team Slack channel.

#kids-events

Kids Event Working Group Chat Agenda | Thursday 28 March 2019

Our next weekly Kids Events Working Group chat is happening this Thursday, 28 March 2019 at 2100 UTC/ 5pm EST. This chat will occur in the Make WordPress Community-Events Slack channel.

Agenda

Come and discuss how you can be involved. We need people to:

  • Writing – arts and crafts documentation, WordPress basics documentation, Parental Resources Documents, Translations
  • Editing – grammar, spell check, and general flow proof readers/editors
  • Testing – People in different communities to try out the ideas and report back on what does and doesn’t work
  • Translating – We have some people interested in translating the above and would love a Polyglot liaison if needed.

Everyone is welcome. Please attend even if you are not sure how to participate.

If for any reason you can not attend the meeting live but still want to be involved please comment on the post to introduce yourself. Share a bit about your WP background and what area you want to help with.

Please leave a comment of anything else that should be added to the agenda for discussion

#kids-events

Recap of the Kids Event Working Group Chat | Thursday 21 March 2019

Attending: @Ericka Barboza @tessak22 @Mary Job @remediosgraphic

Start: https://wordpress.slack.com/archives/C037W5S7X/p1553202003426900

We Covered

  1. Working Group Overview
  2. New Template for Documentation
  3. Project Management Information
  4. Next Actions

Working Group Overview

Create a Process for Documentation
Create KidsCamp Documentation
Create Kids Workshop Documentation
Create Kids Club Documentation
Create Volunteer Guides
Create Legal Document Repo
Create Supplies List with Amazon Smile Links (to benefit WordPress Foundation)
Create a Guide for Marketing Kids Events to Schools

The goal is to spend about 12 months creating, documenting and polishing the documents and then creating a repo with the Training Team. That will mean a liaison will be needed as some point as well.

New Template for Documentation

Huge Thank you to @petya for building an amazing template for documenting different kinds of events. This event documented is a great half day event for WordCamps to get started.

https://paper.dropbox.com/doc/WordPress-Workshop-for-Kids-organiser-kit–AZQlFlZU7eZKdGm_j7OFHj2bAg-kxmOjjycWysa3jFYoaBTv

Project Management Information

So I know a lot of people expressed interest but not everyone made it to todays meeting. I am sure more people will be getting involved over time. I did create a Trello Board so that we have some jumping off points for anyone to just dive in and start on micro pieces.

https://trello.com/invite/b/GryYJ7P9/0a44a78f320c0eb04013fa193b0663ce/wordpress-kids-events-planning

End: https://wordpress.slack.com/archives/C037W5S7X/p1553203238442700

Next Actions

  1. @sunsand187 Will Document the recent WCMIA 2019 events into the new template.
  2. Team, Look over Trello and this post to stay up to date and provide feedback. https://trello.com/invite/b/GryYJ7P9/0a44a78f320c0eb04013fa193b0663ce/wordpress-kids-events-planning
  3. @Ericka Barboza is going to work on translating the template into Spanish

Next Meeting is Thursday, 28 March 2019, 2100 UTC/ 5pm EST. This chat will occur in the Make WordPress Community-Team Slack channel.

#kids-events

Kids Event Working Group Chat Agenda | Thursday 21 March 2019

Our next weekly Kids Events Working Group chat is happening this Thursday, 21 March 2019 at 2100 UTC/ 5pm EST. This chat will occur in the Make WordPress Community-Events Slack channel.

Agenda

Come and discuss how you can be involved. We need people to:

  • Writing – arts and crafts documentation, WordPress basics documentation, Parental Resources Documents
  • Editing – grammar, spell check, and general flow proof readers/editors
  • Testing – People in different communities to try out the ideas and report back on what does and doesn’t work

Everyone is welcome. Please attend even if you are not sure how to participate.

If for any reason you can not attend the meeting live but still want to be involved please comment on the post to introduce yourself. Share a bit about your WP background and what area you want to help with.

Please leave a comment of anything else that should be added to the agenda for discussion

#kids-events

Recap of the Kids Event Working Group Chat | Thursday 14 March 2019

Attending: @melindahelt @vachan

Start: https://wordpress.slack.com/archives/C037W5S7X/p1552597201269500

We Covered

  1. Working Group Overview
  2. New Template for Documentation
  3. Project Management Information
  4. Next Actions

Working Group Overview

Create a Process for Documentation
Create KidsCamp Documentation
Create Kids Workshop Documentation
Create Kids Club Documentation
Create Volunteer Guides
Create Legal Document Repo
Create Supplies List with Amazon Smile Links (to benefit WordPress Foundation)
Create a Guide for Marketing Kids Events to Schools

The goal is to spend about 12 months creating, documenting and polishing the documents and then creating a repo with the Training Team. That will mean a liaison will be needed as some point as well.

New Template for Documentation

Huge Thank you to @petya for building an amazing template for documenting different kinds of events. This event documented is a great half day event for WordCamps to get started.

https://paper.dropbox.com/doc/WordPress-Workshop-for-Kids-organiser-kit–AZQlFlZU7eZKdGm_j7OFHj2bAg-kxmOjjycWysa3jFYoaBTv

Project Management Information

So I know a lot of people expressed interest but not everyone made it to todays meeting. I am sure more people will be getting involved over time. I did create a Trello Board so that we have some jumping off points for anyone to just dive in and start on micro pieces.

 https://trello.com/invite/b/GryYJ7P9/0a44a78f320c0eb04013fa193b0663ce/wordpress-kids-events-planning

End: https://wordpress.slack.com/archives/C037W5S7X/p1552599154304600

Next Actions

  1. @sunsand187 Will Document the recent WCMIA 2019 events into the new template.
  2. Team, Look over Trello and this post to stay up to date and provide feedback. https://trello.com/invite/b/GryYJ7P9/0a44a78f320c0eb04013fa193b0663ce/wordpress-kids-events-planning

Next Meeting is Thursday, 21 March 2019, 2100 UTC/ 5pm EST. This chat will occur in the Make WordPress Community-Events Slack channel.

#kids-events

Kids Event Working Group Chat Agenda | Thursday 14 March 2019

Our next weekly Kids Events Working Group chat is happening this Thursday, 14 March 2019 at 2100 UTC/ 5pm EST. This chat will occur in the Make WordPress Community-Events Slack channel.

Agenda

Come and discuss how you can be involved. We need people to:

  • Writing – arts and crafts documentation, WordPress basics documentation, Parental Resources Documents
  • Editing – grammar, spell check, and general flow proof readers/editors
  • Testing – People in different communities to try out the ideas and report back on what does and doesn’t work

Everyone is welcome. Please attend even if you are not sure how to participate.

If for any reason you can not attend the meeting live but still want to be involved please comment on the post to introduce yourself. Share a bit about your WP background and what area you want to help with.

Please leave a comment of anything else that should be added to the agenda for discussion

#kids-events

Recap of the Kids Event Working Group Kick-Off Chat |Tuesday 19 February 2019

Attending: @melindahelt @ChrisWales @ErickaBarboza

Start: https://wordpress.slack.com/archives/C02RQC7RN/p1550613619091800

We Covered

  1. Working Group Overview
  2. Project Management Information
  3. Documentation Sprints
  4. Next Actions

Working Group Overview

Create a Process for Documentation
Create KidsCamp Documentation
Create Kids Workshop Documentation
Create Kids Club Documentation
Create Volunteer Guides
Create Legal Document Repo
Create Supplies List with Amazon Smile Links (to benefit WordPress Foundation)
Create a Guide for Marketing Kids Events to Schools

The goal is to spend about 12 months creating, documenting and polishing the documents and then creating a repo with the Training Team. That will mean a liaison will be needed as some point as well.

Project Management Information

So I know a lot of people expressed interest but not everyone made it to todays meeting. I am sure more people will be getting involved over time. I did create a Trello Board so that we have some jumping off points for anyone to just dive in and start on micro pieces. https://trello.com/invite/b/GryYJ7P9/0a44a78f320c0eb04013fa193b0663ce/wordpress-kids-events-planning

Documentation Sprints

@melindahelt When I was helping with the training team and we were starting lesson plans, we had a master list of plans we needed, and people volunteered to write (and then edit and test) each of those pieces. If someone had a suggestion not on the list, we were very open to that as well, but having the list was easy for a new person to come and review the list an pick something they enjoyed/had knowledge about

Kinda like when someone is dealing with an illness and everyone says “what can I do to help” and… often nothing gets done, but if you say “I need A, B, and C” then people step up

@melindahelt I think it’s important to note that everyone can still be involved if they can’t make the meetings – keeping track of chit chat in this channel between meetings will be difficult, but we can use P2 post (blog posts on the make.wordpress.org site) to keep track of things and communicate

@sunsand187 Yes that is 100% on point. I know not everyone is in the slack channels too. If there is no other thoughts or comments we can wrap up this meeting and reconvene on the 7th :slightly_smiling_face: I will post a recap on the community blog (P2).

End: https://wordpress.slack.com/archives/C02RQC7RN/p1550615448120700

Next Actions

  1. @sunsand187 Will Breakdown documentation Sprints into smaller action items for team members to pick up and claim.
  2. Team, Look over Trello and this post to stay up to date and provide feedback. https://trello.com/invite/b/GryYJ7P9/0a44a78f320c0eb04013fa193b0663ce/wordpress-kids-events-planning

#kids-events