When we launched the experimental WordCamp Incubator program, we didn’t know what to expect. We hoped that after attending a WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. where there wasn’t already a WordPress chapter account meetupMeetup Meetup groups are locally-organized groups that get together for face-to-face events on a regular basis (commonly once a month). Learn more about Meetups in our Meetup Organizer Handbook. group, WordPress enthusiasts would be galvanized into forming a community that would sustain itself in the future. This certainly happened in two of the three communities that hosted incubator events in 2016. Plus, SIX communities that applied to be part of the program ended up organizing new WordCamps with the support of our amazing mentorsEvent Supporter Event Supporter (formerly Mentor) is someone who has already organised a WordCamp and has time to meet with their assigned mentee every 2 weeks, they talk over where they should be in their timeline, help them to identify their issues, and also identify solutions for their issues.!

New iteration, new challenge

In 2018, we’d like to launch a v2 of the WordCamp Incubator program, but we have an added challenge this time: finding people to support/co-lead/oversee each Incubator event.

In the first iteration of this program, we assigned 3 fully-sponsored volunteer staff to provide leadership and support to our incubator communities. But since the number of events and communities that the global community teamGlobal Community Team A group of community organizers and contributors who collaborate on local events about WordPress — monthly WordPress meetups and/or annual conferences called WordCamps. supports continues to grow so quickly, our full-time sponsored volunteer staff is already fully committed for next year (and then some), mostly with maintenance projects. Therefore, we need to come up with another way to provide the support that made the incubator program successful in 2016.

The job

This is a time-intensive volunteer role. We estimate that lead organizers spend about 170 hours on a WordCamp, and I figure that the folks working to support the growth of an Incubator event needs to dedicate about 200-250 hours over the planning cycle. The job is that of co-organizer, mentorEvent Supporter Event Supporter (formerly Mentor) is someone who has already organised a WordCamp and has time to meet with their assigned mentee every 2 weeks, they talk over where they should be in their timeline, help them to identify their issues, and also identify solutions for their issues., and ambassador — since it’s probable that no one you’re working with has ever actually attended a WordCamp. You’re working as a community founder in a community that isn’t your own, which requires a lot of sensitivity, experience, and wisdom. The person absolutely must have experience organizing WordCamps, preferably more than one, as well as experience mentoring WordCamp organizers. Experience collaborating with people from other cultures is also very important.

What do we call this job?

Because this is such a distinctive role, I think that going forward, calling these folks “incubator mentors” isn’t a good idea. Mentorship is part of this job, but typically I think a mentor probably spends 1-4 hours a month working with their “mentee” WordCamp, whereas this role is more likely to require 25 hours a month. So! we need a new name for this program role. Here’s some very initial brainstorming that happened in Slack today.

1) Please comment below with your suggestions for a good name for this organizer-coach-midwife-counselor-guide role! I’m certain the right word is out there, just waiting to be found.

Where do we find these people?

My hope is that this challenging job will be an exciting opportunity for experienced WordCamp organizers that particularly enjoy the “start up” phase of the community, and who have successfully transitioned out of active leadership in their local community. (This is frequently “start a community from scratch” work, and the communities have to be self-sufficient at for the project to be effective.)

As mentioned above, this role is very time-intensive and high-touch. Not everyone can commit 250 hours in a year to a volunteer role, and I suspect that we may need to lean on volunteers who might be sponsored part-time to work on the incubator program. Maybe we could even help interested volunteers pitch their companies on sponsoring a certain number of hours a week to work on an incubator event.

Alternately, perhaps a team of 5-6 people would be interested in working with multiple incubator communities over a period of a year, and share some of the workload. (This makes me a little nervous, because sometimes when everyone is in charge, it means no one takes responsibility, but maybe there could be a rotating lead position on that team?) I’m open to suggestions.

2) Do you have some ideas of ways we could recruit people to take on this work and ensure their success? Please share your ideas in a comment on this post!

3) Interested in this role for 2018? Please also comment on this post to let us know!

Next steps

Once we figure out A) a name for this incubator-mentor-guide-organizer role and, B) a solid plan for recruiting enough incubator-mentor-guide-organizers to support a v2 of the Incubator program, then we can open up a call for communities who’d like to be considered as sites for a 2018 incubator WordCamp.

I’d like to set us a goal of completing our discussion by October 6, with an eye to publishing the results by October 11, and maybe we can even make the call for incubator communities by October 16.

#community-mentors, #incubator, #wordcamps