February Finance Report

Here’s the monthly update on the payments and income for WordPress community events. This report might get more elaborate as we get the time to build more tools around financial reporting (currently it’s almost entirely manual), so if there’s a level of detail we’re not providing that you’d like to see, please mention it in the comments!

In the month of February 2017, here’s what came in:

Ticket revenue via PayPal: $68,431.36 USD (1,513 total purchases )
Sponsorship income via wire transfer: $275,539.87 USD
Sponsorship income via check: $46,710.00 USD
Sponsorship income via PayPal: $0.00 USD
Sponsorship income via Stripe: $24,297.35

Total revenue (in USD): $414,978.58

As for invoicing in this period:

We sent 79 invoices to local sponsors.
Of those, 55 invoices have been paid and 24 invoices are still outstanding.

And in this same period, here’s what went out:

Total number of vendor payments/reimbursements: 51

Total payments (in USD): $196,041.29

#finance

Sponsorship and Finances report for November and December 2016

Here’s that weekly monthly update on the payments and income for WordPress community events that we now post monthly. (You’d be amazed at how much more efficient it is to do this report on a monthly basis.) This report might get more elaborate as we get the time to build more tools around financial reporting (currently it’s quite, very, extremely manual), so if there’s a level of detail we’re not providing that you’d like to see, please mention it in the comments!

In the month of November 2016, here’s what came in:

Ticket revenue via PayPal: $45,440.79 USD (1,128 total tickets )
Sponsorship income via wire transfer: $38,077.46 USD
Sponsorship income via check: $37,450.00 USD
Sponsorship income via PayPal: $21,030.31 USD

Total revenue (in USD): $141,998.53

As for invoicing in this period:

We sent 33 invoices to local sponsors.
Of those, 24 invoices have been paid, 1 voided, and 8 invoices are still outstanding.

And in this same period, here’s what went out:

Total number of vendor payments/reimbursements: 21

Total payments (in USD): $173,169.04

In the month of December 2016, here’s what came in:

Ticket revenue via PayPal: $13,909.53 USD (2,199 total tickets )
Sponsorship income via wire transfer: $182,861.68 USD
Sponsorship income via check: $4,814.41 USD
Sponsorship income via PayPal: $12,556.72 USD

We also received a one-time $900,000 equity transfer from WordPress Foundation. This included income from 2015 WordCamps, but also included some “getting started” money for WPCS from the Foundation.

Total revenue (in USD): $1,114,142.34

As for invoicing in this period:

We sent 20 invoices to local sponsors.
Of those, 9 invoices have been paid, and 11 invoices are still outstanding.

And in this same period, here’s what went out:

Total number of vendor payments/reimbursements: 64

Total payments (in USD): $642,827.39

As always, if you have any questions, please ask away in the comments! I’ll add the list of Global Sponsorship Grants that were set in this period in a comment, later today. 🙂

#finance

Handling surplus funds for WordCamps in India

With the increased number of WordCamps in India (yay!) running a financial surplus (double yay!), we’ve had more people trying to figure out how to handle surplus funds. Sending the money back to the WPCS is generally how we handle these things, but that is costly when we’re talking India –> USA $$ transfers.

My proposal is this: I think if/when an Indian WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. closes out their budget and has a surplus, they should send those surplus funds to the next WordCamp on the calendar. At the same time, the organizers should post the final budget on their site, and post how much in surplus funds that they’re sending to which WordCamp. The receiving WordCamp can post on their own site that they’ve received the transfer.

This way, we achieve financial transparency (triple yay!) and help make connections between WordCamp organizers in India. Additionally, organizers won’t have to deal with tax issues that might result in the event showing a surplus.

Why don’t we just start a local entity in India?

Wherever we can, we provide a legal and financial entity for WordCamps to use to handle their money, via WordCamp Community Support, PBC. In some countries, though, it’s difficult to send and receive money to/from the USA. Based on advice from legal and financial counsel, as well as observing changes in policies in other community programs like Wikimedia Foundation, starting a local entity seems to be a bad idea for lots of reasons (maintaining any legal/financial entity takes up valuable volunteer time and the choices around who’s on the board/staff of the entity can facilitate entrenched leadership or community conflict). I think if there’s any way we can ease  money-handling issues for organizers *without* creating new, more difficult issues, we should try. 🙂 So I think we should try this “pass the surplus to the next WordCamp” system before we talk about a local entity/society in India.

Do you have feedback on this proposal? We’d love to hear it! Leave your thoughts in the comments!

#finance

Sponsorship and Finances Report for September 9

Here’s that weekly biweekly update on the payments and income for WordPress community events that we post on Fridays. This report might get more elaborate as we get the time to build more tools around financial reporting (currently it’s quite manual), so if there’s a level of detail we’re not providing that you’d like to see, please mention it in the comments!

Between August 26 and September 8, here’s what came in:

Ticket revenue via PayPal: $50,872.56 USD (1,331 total tickets )
Sponsorship income via wire transfer: $108,557.33 USD
Sponsorship income via check: $65,000.00 USD
Sponsorship income via PayPal: $22,005.66 USD

Total revenue (in USD): $246,435.55

As for invoicing in this period:

We sent 67 invoices to local sponsors.
Of those, 28 invoices have been paid, and 39 invoices are still outstanding.

And in this same period, here’s what went out:

Total number of vendor payments/reimbursements: 52

Total payments (in USD): $111,933.25

Global Sponsorship Grants that were set in this period:

Udaipur: 100,000 INR

As always, if you have any questions, please ask away in the comments!

#finance

Launch: Budget Tool Beta

Imagine with me… a world in which planning a WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. did NOT require a Google spreadsheet to share or get shared to you. What if your budget lived *right in your WordCamp dashboard*? And what if… your dashboard budget was “automagically” updated with your live ticket sales, sponsor invoice payments, and vendor payment requests?

Guess what? A betaBeta A pre-release of software that is given out to a large group of users to trial under real conditions. Beta versions have gone through alpha testing in-house and are generally fairly close in look, feel and function to the final product; however, design changes often occur as part of the process. version of this Budget Tool is already nestled in your dashboard right now (Dashboard > Budget > Budget), just waiting to be tested and improved by your feedback!

EDIT: Enormous, gigantic, and in all other ways huuuuuuuuuuuge cred to @kovshenin, who worked his fingers to the bone, coding up this amazing new tool. He’s aces in our book.

What you’ll find in this v1 Beta

Continue reading

#budgets, #finance

Sponsorship and Finances Report for August 19

Here’s that weekly biweekly update on the payments and income for WordPress community events that we post on Fridays. This report might get more elaborate as we get the time to build more tools around financial reporting (currently it’s quite manual), so if there’s a level of detail we’re not providing that you’d like to see, please mention it in the comments!

Between August 5 and August 18, here’s what came in:

Ticket revenue via PayPal: $31,396.65 USD (894 total tickets )
Sponsorship income via wire transfer: $6,901.74 USD
Sponsorship income via check: $13,418.55 USD
Sponsorship income via PayPal: $6,185.66 USD

Total revenue (in USD): $57,902.60

As for invoicing in this period:

We sent 72 invoices to local sponsors.
Of those, 32 invoices have been paid, and 40 invoices are still outstanding.

And in this same period, here’s what went out:

Total number of vendor payments/reimbursements: 50

Total payments (in USD): $96,269.53

Global Sponsorship Grants that were set this week:

WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. Medellín: $2,000 USD

WordCamp San José: $1,000 USD

WordCamp Baltimore: $ 5,500 USD

As always, if you have any questions, please ask away in the comments!

#finance

Sponsorship and Finances Report for August 5

Here’s that weekly update on the payments and income for WordPress community events that we post on Fridays. This report might get more elaborate as we get the time to build more tools around financial reporting (currently it’s quite manual), so if there’s a level of detail we’re not providing that you’d like to see, please mention it in the comments!

Between July 29 and August 4, here’s what came in:

Ticket revenue via PayPal: $17,502.57 USD (446 total tickets )
Sponsorship income via wire transfer: $5,069.63 USD
Sponsorship income via check: $1,300.00 USD
Sponsorship income via PayPal: $8,539.91 USD

Total revenue (in USD): $32,412.11

As for invoicing in this period:

We sent 35 invoices to local sponsors.
Of those, 13 invoices have been paid this week, and 22 invoices are still outstanding.

And in this same period, here’s what went out:

Total number of vendor payments/reimbursements: 22
Total payments (in USD): $49,204.60

Global Sponsorship Grants that were set this week:

Wilmington: USD $1,000
Rio de Janeiro: R$6,000
Baltimore: USD $5,500

As always, if you have any questions, please ask away in the comments!

#finance

Sponsorship and Finances Report for July 29

Here’s that weekly update on the payments and income for WordPress community events that we post on Fridays. This report might get more elaborate as we get the time to build more tools around financial reporting (currently it’s quite manual), so if there’s a level of detail we’re not providing that you’d like to see, please mention it in the comments!

Between July 22 and July 29, here’s what came in:

Ticket revenue via PayPal: $12,969.99 USD (336 total tickets )
Sponsorship income via wire transfer: $25,686.04 USD
Sponsorship income via check: $35,869.32 USD
Sponsorship income via PayPal: $4,408.63 USD

Total revenue (in USD): $78,933.98

As for invoicing in this period:

We sent 26 invoices to local sponsors.
Of those, 4 invoices have been paid this week, and 22 invoices are still outstanding.

And in this same period, here’s what went out:

Total number of vendor payments/reimbursements: 21
Total payments (in USD): $54,748.37

Global Sponsorship Grants:

Milwaukee: $4,500 USD
Omaha: $2,000 USD
Rochester: $2,000 USD
Nashville: Additional grant of $500

As always, if you have any questions, please ask away in the comments!

#finance