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In an effort to provide some real-time information for event organizers and the community alike, Central is sharing monthly financial summaries for all the events of the prior month + any events from prior months that had not paid all invoices or submitted transparency reports by the month following their event. Below are links to the prior reports that have been shared:
Updates on WordCamps Held Before March with Open Budgets
WordCampWordCampWordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. Manila (November 11, 2023) Final Tickets Sold: 289 Approved Attendee Total: 230 Budget Notes*: Transparency Report reviewed and budget closed. Final cost 492,728 PHPPHPPHP (recursive acronym for PHP: Hypertext Preprocessor) is a widely-used open source general-purpose scripting language that is especially suited for web development and can be embedded into HTML. https://www.php.net/manual/en/preface.php./ $8,869 USD and cost per person/per day of 1,705 PHP/ $31 USD. Event closed with a contribution to Global Sponsorship funds of approximately 60,119 PHP/ $1,082 USD. Open Items – Finances: No open items
WordCamp Udaipur (December 2, 2023) Final Tickets Sold: 300 Approved Attendee Total: 350 Budget Notes*: Transparency Report reviewed and budget closed. Final cost 694,577 INR/ $8,335 USD and cost per person/per day of 2,315 INR/ $28 USD. Event closed with a contribution to Global Sponsorship funds of approximately 23,220 INR/ $279 USD. Open Items – Finances: The surplus funds were sent to WC Pune 2024 to assist with final payments for their event.
WordCamp Ahmedabad (December 9, 2023) Final Tickets Sold: 1051 Approved Attendee Total: 800 Budget Notes*: Transparency Report received, reviewed, and follow up questions sent. Open Items – Finances: Still awaiting answers from the organizers. A follow up check in was sent June 5, 2024. The last communication was April 17, 2024.
WordCamp Nepal (Jan 12 – 13) Final Tickets Sold: 859 Approved Attendee Total: 800 Budget Notes*: Transparency Report received and reviewed. All open questions answered. Final cost 4,090,902 NPR/ $30,682 USD and cost per person/per day of 2,381 INR/ $18 USD. Currently, the event reflects a contribution to Global Sponsorship funds of approximately 870,493 NPR/ $6,529 USD. Open Items – Finances: Still Awaiting final notes regarding the amount of 1 additional government subsidy in order to close the report.
WordCamp Zaragoza (Jan 19 – 20) Final Tickets Sold: 260 Approved Attendee Total: 225 Budget Notes*: Budget closed. Final cost 19,283 EUR/ $21,019 USD and cost per person/per day of 37 EUR/ $40 USD. Event closed with a contribution to Global Sponsorship funds of approximately 5,753 EUR/ $6,271 USD. Open Items – Finances: No open items
Kerala Photo Festival (Online) (Feb 3-10) Final Tickets Sold: N/A (333 tickets were claimed for participation) Approved Attendee Total: N/A Budget Notes*: Budget closed Final cost $1,125 USD Event closed with a contribution to Global Sponsorship funds of approximately $123 USD Open Items – Finances: No open items
WordCamp Kansai (Feb 23-24) Final Tickets Sold: 264 Approved Attendee Total: 260 Budget Notes*: Transparency Report reviewed and budget closed Final cost 2,441,951 JPY/ $15,873 USD and cost per person/ per day of 4,609 JPY/ $30 USD Event closed with a contribution to Global Sponsorship funds of approximately 126,963 JPY/ $825 USD Open Items – Finances: The surplus funds were returned to WPCSWordPress Community SupportWordPress Community Support PBC is a Public Benefit Corporation, created specifically to be the financial and legal support for WordCamps, WordPress Meetup groups, and any additional “official” events organized within the WordPress Community Events program. for use in future events.
WordCamp and Events Held in March
Women’s WP Day, San José, Costa Rica (March 8) Final Tickets Sold: 147 Approved Attendee Total: 120 Budget Notes*: Budget closed Final cost $7,436 USD and cost per person/ per day of $50 USD Event closed on budget. Open Items – Finances: No open items
Switzerland Community Day (March 23) Final Tickets Sold: 55 Approved Attendee Total: 60 Budget Notes*: Budget closed Final cost 4,813 EUR/ $5,247 USD and cost per person/ per day of 87 EUR/ $94 USD Event closed with a contribution to Global Sponsorship funds of approximately 1,357 EUR/ $1,479 USD Open Items – Finances: No open items
WordCamp Torrelodones (March 23 – 24) Final Tickets Sold: 225 Approved Attendee Total: 250 Budget Notes*: Budget closed Final cost 28,234 EUR/ $30,763 USD and cost per person/ per day of 62 EUR/ $67 USD Event closed with additional Global Sponsorship funds used of approximately 2,811 EUR/ $3,052 USD Open Items – Finances: No open items
WordCamp and Events Held in April
WordCamp Vienna (April 5 – 6) Final Tickets Sold: 371 Approved Attendee Total: 355 Budget Notes*: Budget still open Open Items – Finances: Payments still to be made for Audio/Visual, Food & Beverage, Signage, Speaker Events, and Venue.
WordCamp Chiclana (April 5 – 6) Final Tickets Sold: 195 Approved Attendee Total: 200 Budget Notes*: Budget closed Final cost 21,544 EUR/ $23,477 USD and cost per person/ per day of 54 EUR/ $59 USD Event closed with additional Global Sponsorship funds used of approximately 1,566 EUR/ $1,701 USD Open Items – Finances: No open items
Masaka Education Showcase (April 6) Final Tickets Sold: 60 Approved Attendee Total: 100 Budget Notes*: Transparency Report reviewed and open questions were sent on May 15, 2024. Still awaiting a reply. Open Items – Finances: Still finalizing transparency report
WordCamp Gliwice (April 13 – 14) Final Tickets Sold: 212 Approved Attendee Total: 262B udget Notes*: Transparency report reviewed and budget closed Final cost 113,430 PLN/ $28,358 USD and cost per person/ per day of 232 PLN/ $58 USD Event closed with a contribution to Global Sponsorship funds of approximately 5,429 PLN/ $1,357 USD Open Items – Finances: No open items
WordCamp Bilbao (April 20 – 21) Final Tickets Sold: 182 Approved Attendee Total: 250 Budget Notes*: Budget closed Final cost 22,033 EUR/ $24,016 USD and cost per person/ per day of 59 EUR/ $65 USD Event closed with additional Global Sponsorship funds used of approximately 1,310 EUR/ $1,428 USD Open Items – Finances: No open items
WordCamp Leipzig (April 20) Final Tickets Sold: 65 Approved Attendee Total: 90 Budget Notes*: Budget still open Open Items – Finances: No expenses paid for this event yet. Awaiting requests for Audio/Visual, Food & Bev, Signage, and Venue.
YouthCamp Kozhikode (April 27 – 28) Final Tickets Sold: 123 Approved Attendee Total: 175 Budget Notes*: Still awaiting Transparency Report. Budget still open Open Items – Finances: An email was sent requesting the report on May 15, 2024. No response has been received yet.
Budget Notes*: If an event was able to raise more sponsorship income or ticket income, or the expenses were less than amounts listed in the approved budget, the additional funds are contributed back to the Global Sponsorship fund. If, on the other hand, an organizing team raises less sponsorship income or ticket income than planned, or expenses are higher than originally budgeted, the additional amount needed to cover all expenses is covered by the Global Sponsorship fund and will be stated as additional Global Sponsorship funds used.
The goal of WordPress events is to provide a space where community members can come together and share knowledge, build relationships with other members and sponsors, and spread love for WordPress. The goal is never to make money. Because WordPress Community SupportWordPress Community SupportWordPress Community Support PBC is a Public Benefit Corporation, created specifically to be the financial and legal support for WordCamps, WordPress Meetup groups, and any additional “official” events organized within the WordPress Community Events program. pays taxes on any net income at year end, we strive to hold events where income is equal to expenses.
Transparency Report**: WordCamps that run funds through WordPress Community Support (WPCS) – meaning WPCS collects ticket income and sponsorship income, and pays vendors directly – are not required to submit a Transparency Report.
Alternatively, organizing teams that run money locally collect all or some of the ticket income and sponsorship income directly. The team then uses the collected funds to pay expenses of the event. The organizing team is responsible for completing a transparency report after the event where they submit receipts/documentation for all expenses, support for ticket income collected, and support for sponsorship income collected. More info can be found here. #community-team, #wordcamps, #events-of-the-month
In an effort to provide some real-time information for event organizers and the community alike, Central is sharing monthly financial summaries for all the events of the prior month + any events from prior months that had not paid all invoices or submitted transparency reports by the month following their event. Below are links to the prior reports that have been shared:
Updates on WordCamps Held Before February with Open Budgets
WordCampWordCampWordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. Tokyo, Japan (Oct 20-22) Final Tickets Sold: 424 Approved Attendee Total: 400 Budget Notes*: Transparency Report reviewed and budget closed Final cost $40,926 USD/ 5,684,195 JPY and cost per person/ per day of $32 USD/ 4,469 JPY. Event closed with a contribution to Global Sponsorship funds of approximately $403 USD / 56,002 JPY.
Open Items – Finances: There was a surplus on hand with organizers totaling $6,634 USD/ 921,333 JPY that has since been returned to Central.
WordCamp Manila (November 11) Final Tickets Sold: 289 Approved Attendee Total: 230 Budget Notes*: Transparency Report reviewed but awaiting a few answers to open questions
Open Items – Finances: Open questions sent January 10, 2024, with the latest reply on March 8, 2024. Another request for answers was sent March 27, 2024.
WordCamp Udaipur (December 2) Final Tickets Sold: 300 Approved Attendee Total: 350 Budget Notes*: Transparency Report reviewed and a few open questions sent to organizers on March 18, 2024. Still awaiting a reply.
Open Items – Finances: Still awaiting answers to questions sent following the review of the transparency report.
WordCamp Ahmedabad (December 9) Final Tickets Sold: 1051 Approved Attendee Total: 800 Budget Notes*: Awaiting Final Numbers
Open Items – Finances: Still Awaiting final Transparency Report**. There has been communication with organizers on March 27, 2024, and the team has committed to providing the report by April 1, 2024.
WordCamp Nepal (Jan 12 – 13) Final Tickets Sold: 859 Approved Attendee Total: 800 Budget Notes*: Still awaiting Transparency Report submission and final numbers.
Open Items – Finances: Still Awaiting final Transparency Report**, and the team has been in communication as late as March 26, 2024, to say the information will be submitted as soon as possible.
WordCamp Zaragoza (Jan 19 – 20) Final Tickets Sold: 260 Approved Attendee Total: 225 Budget Notes*: The budget appears almost complete. The only remaining vendor to be paid appears to be the accessibilityAccessibilityAccessibility (commonly shortened to a11y) refers to the design of products, devices, services, or environments for people with disabilities. The concept of accessible design ensures both “direct access” (i.e. unassisted) and “indirect access” meaning compatibility with a person’s assistive technology (for example, computer screen readers). (https://en.wikipedia.org/wiki/Accessibility) services.
Open Items – Finances: One more vendor to pay. The budget wranglerWranglerSomeone, usually a person part of event organizing team, who looks after certain things like budget or sponsors. and organizing team were emailed on March 21, 2024, to ask about this remaining invoice.
WordCamp and Events Held in February
Kerala Photo Festival (Online) (Feb 3-10) Final Tickets Sold: N/A (333 tickets were claimed for participation) Approved Attendee Total: N/A Budget Notes*: Prize winnings are still being paid to the winners of the event
Open Items – Finances: All expenses still not paid
WordCamp Phoenix (Feb 9-10) Final Tickets Sold: 224 Approved Attendee Total: 400 Budget Notes*: Final cost $30,350 USD and cost per person/ per day of $67 USD Event closed with a contribution to Global Sponsorship funds of approximately $8,784 USD
Open Items – Finances: No open items
WordCamp Pune (Feb 17) Final Tickets Sold: 232 Approved Attendee Total: 400 Budget Notes*: Transparency Report submitted and reviewed Final cost $6,075 USD/ 506,221 INR and cost per person/ per day of $26 USD/ 2,182 INR. Event closed with a contribution to Global Sponsorship funds of approximately $2,366 USD / 197,166 INR
Open Items – Finances: There are still reimbursements to be made to the organizers, but the costs have been reported in total, so total expenses will not be affected.
WordCamp Kansai (Feb 23-24) Final Tickets Sold: 199 Approved Attendee Total: 260 Budget Notes*: Still awaiting Transparency Report submission and final numbers.
Open Items – Finances: Still Awaiting final Transparency Report**, and the team has been in communication to say the information will be submitted by April 14th.
Budget Notes*: If an event was able to raise more sponsorship income or ticket income, or the expenses were less than amounts listed in the approved budget, the additional funds are contributed back to the Global Sponsorship fund. If, on the other hand, an organizing team raises less sponsorship income or ticket income than planned, or expenses are higher than originally budgeted, the additional amount needed to cover all expenses is covered by the Global Sponsorship fund and will be stated as additional Global Sponsorship funds used.
The goal of WordPress events is to provide a space where community members can come together and share knowledge, build relationships with other members and sponsors, and spread love for WordPress. The goal is never to make money. Because WordPress Community SupportWordPress Community SupportWordPress Community Support PBC is a Public Benefit Corporation, created specifically to be the financial and legal support for WordCamps, WordPress Meetup groups, and any additional “official” events organized within the WordPress Community Events program. pays taxes on any net income at year end, we strive to hold events where income is equal to expenses.
Transparency Report**: WordCamps that run funds through WordPress Community Support (WPCSWordPress Community SupportWordPress Community Support PBC is a Public Benefit Corporation, created specifically to be the financial and legal support for WordCamps, WordPress Meetup groups, and any additional “official” events organized within the WordPress Community Events program.) – meaning WPCS collects ticket income and sponsorship income, and pays vendors directly – are not required to submit a Transparency Report.
Alternatively, organizing teams that run money locally collect all or some of the ticket income and sponsorship income directly. The team then uses the collected funds to pay expenses of the event. The organizing team is responsible for completing a transparency report after the event where they submit receipts/documentation for all expenses, support for ticket income collected, and support for sponsorship income collected. More info can be found here.
In a continuing effort to provide some real-time information for event organizers and the community alike, below is a month-in-review post with recaps of the prior month’s events and how they fared financially, in terms of ticket sales and budget.
Updates on WordCamps Held Before January with Open Budgets
WordCampWordCampWordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. Tokyo, Japan (Oct 21) Final Tickets Sold: 424 Approved Attendee Total: 400 Budget Notes*: Transparency Report has been submitted and is in review. Open Items – Finances: still in review
WordCamp Manila (November 11) Final Tickets Sold: 289 Approved Attendee Total: 230 Budget Notes*: Transparency Report reviewed but awaiting a few answers to open questions Open Items – Finances: Open questions sent January 10, 2024 & follow up email sent February 19, 2024, with a deadline of February 26th for a reply
WordCamp Udaipur (December 2) Final Tickets Sold: 300 Approved Attendee Total: 350 Budget Notes*: Transparency Report has not been submitted Open Items – Finances: Email check in was sent January 11, 2024, and additional time was allowed for completion. A deadline of March 4th has been set for the final report submission
WordCamp Ahmedabad (December 9) Final Tickets Sold: 1051 Approved Attendee Total: 800 Budget Notes*: Transparency Report has not been submitted Open Items – Finances: Post event email check in was sent January 11, 2024, and an additional email was sent February 19, 2024, to request the report.
WordCamp and Events Held in January
Kolkata Career Camp (January 6) Final Tickets Sold: 158 Approved Attendee Total: 250 Budget Notes*: Transparency Report reviewed and budget closed Final cost $3,240 USD/ 270,013 INR and cost per person/day of $17 USD/ 1,709 INR. Event closed with additional Global Sponsorship funds used of approximately $450 USD / 37,825 INR. Open Items – Finances: There was a small balance on hand with the organizer after the event totaling 3,805 INR that was transferred to WC Pune to assist with some of their outstanding expenses.
WordCamp Nepal (Jan 12 – 13) Final Tickets Sold: 859 Approved Attendee Total: 800 Budget Notes*: Still awaiting Transparency Report submission and final numbers. Open Items – Finances: Still Awaiting final Transparency Report**, and the team has been in communication to say the information will be submitted as soon as possible.
WordCamp Zaragoza (Jan 19 – 20) Final Tickets Sold: 260 Approved Attendee Total: 225 Budget Notes*: The budget appears almost complete. The only remaining vendor to be paid appears to be for the accessibilityAccessibilityAccessibility (commonly shortened to a11y) refers to the design of products, devices, services, or environments for people with disabilities. The concept of accessible design ensures both “direct access” (i.e. unassisted) and “indirect access” meaning compatibility with a person’s assistive technology (for example, computer screen readers). (https://en.wikipedia.org/wiki/Accessibility) services. Open Items – Finances: One more vendor to pay
Jakarta Web Challenge (January 27) Final Tickets Sold: 171 Approved Attendee Total: 130 Budget Notes*: Transparency Report reviewed and budget closed Final cost $3,090 USD/ 48,285,772 IDR and cost per person/day of $18 USD/ 282,320 IDR. Event closed with a contribution to Global Sponsorship funds of approximately $2,351 USD / 36,737,528 IDR. Open Items – Finances: There is a surplus with the local organizers totaling approx $633 USD / 9,902,372 IDR that will be returned to Central via PayPal.
Budget Notes*: An event closed on budget if the approved Global Sponsorship amount is what was utilized. If an event is able to raise more sponsorship income or ticket income, or the expenses are less than amounts listed in the approved budget, the additional funds are contributed back to the Global Sponsorship fund. If, on the other hand, an organizing team raises less sponsorship income or ticket income than planned, or expenses are higher than originally budgeted, the additional amount needed to cover all expenses is covered by the Global Sponsorship fund and will be stated as additional Global Sponsorship funds used. This amount represents funds in addition to the approved Global Sponsorship amount.
The goal of WordPress events is to provide a space where community members can come together and share knowledge, build relationships with other members and sponsors, and spread love for WordPress. The goal is never to make money. Because WordPress Community SupportWordPress Community SupportWordPress Community Support PBC is a Public Benefit Corporation, created specifically to be the financial and legal support for WordCamps, WordPress Meetup groups, and any additional “official” events organized within the WordPress Community Events program. pays taxes on any income at year end, we strive to hold events where income is equal to expenses.
Transparency Report**: WordCamps that run funds through WordPress Community Support (WPCSWordPress Community SupportWordPress Community Support PBC is a Public Benefit Corporation, created specifically to be the financial and legal support for WordCamps, WordPress Meetup groups, and any additional “official” events organized within the WordPress Community Events program.) – meaning WPCS collects ticket income and sponsorship income, and pays vendors directly – are not required to submit a Transparency Report. Alternatively, organizing teams that run money locally collect all or some of the ticket income and sponsorship income directly. The team then uses the collected funds to pay expenses of the event. The organizing team is responsible for completing a transparency report after the event where they submit receipts/documentation for all expenses, support for ticket income collected, and support for sponsorship income collected. More info can be found here.
In a continuing effort to provide some real-time information for event organizers and the community alike, below is a month-in-review post with recaps of the prior month’s events and how they fared financially, in terms of ticket sales and budget.
Of note, the end of 2023 was particularly active with a total of 12 events in November and December.
Updates on WordCamps Held Before November
WordCampWordCampWordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. Nairobi, Kenya (Aug 16-17) Final Tickets Sold: 160 Approved Attendee Total: 200 Budget Notes*: Transparency Report reviewed andbudget closed
Final cost $8,265 USD and cost per person/day of $26 USD.
Event closed on budget. Open Items – Finances: No Open Items
WordCamp Finland (Sept 14-15) Final Tickets Sold: 407 Approved Attendee Total: 500 Budget Notes*: Budget closed.
Final cost $36,805 USD/ 34,397 EUR and cost per person/day of $45 USD/ 42 EUR.
Event closed with a contribution to the Global Sponsorship fund of approximately $11,249 USD/ 10,513 EUR Open Items – Finances: No open items
Final cost $25,892 USD/ 835,240 TWD and cost per person/day of $81 USD/ 2,602 TWD.
Event closed with additional Global Sponsorship funds used of approximately $5,506 USD / 177,600 TWD. The main reason for this need is related to invoicing errors by the venue. The invoices issued were lower than the quoted prices, but this was not noticed until after the event. The venue issued an invoice for the unbilled portion post event. Open Items – Finances: No open items
WordCamp Tokyo, Japan (Oct 21) Final Tickets Sold: 424 Approved Attendee Total: 400 Budget Notes*: Still awaiting Transparency Report submission and final numbers. Open Items – Finances: Still Awaiting final Transparency Report**, and the team has been in communication to say the information will be submitted as soon as possible.
WordCamp Tegal, Indonesia (Oct 22) Final Tickets Sold: 83 Approved Attendee Total: 75 Budget Notes*: Transparency Report reviewed and budget closed.
Final cost $2,164 USD/ 33,298,615 IDR and cost per person/day of $26 USD/ 401,188 IDR.
Event closed with a contribution to the Global Sponsorship fund of approximately $86 USD/ 1,324,385 IDR. Open Items – Finances: No open items.
WordCamp Mumbai, India (Oct 28-29) Final Tickets Sold: 495 Approved Attendee Total: 500 Budget Notes*: Transparency Report reviewed and budget closed.
Final cost $23,351 USD/ 1,945,944 INR and cost per person/day of $24 USD/ 1,966 INR.
Event closed on budget Open Items – Finances: No open items
WordCamp and Events Held in November
WordCamp San Jose (November 4 – 5) Final Tickets Sold: 411 Approved Attendee Total: 450 Budget Notes*: Budget closed.
Final cost $41,481 USD and cost per person/day of $50 USD
Event closed with additional Global Sponsorship funds used of approximately $4,770 USD. Open Items – Finances: No open items
WordCamp Madrid (November 4 – 5) Final Tickets Sold: 619 Approved Attendee Total: 600 Budget Notes*: Budget closed.
Final cost $85,951 USD/ 80,300 EUR and cost per person/day of $69 USD/ 65 EUR
Event closed on budget. With some special negotiations, the organizing team was able to apply a payment of approximately 7,000 EUR from a 2020 venue deposit towards the 2023 chosen venue. Open Items – Finances: No open items
WordCamp Montreal – ONLINE (November 8 – 9) Final Tickets Sold: 79 Approved Attendee Total: 200 Budget Notes*: Budget closed.
Final cost $326 USD/ 446 CAD and cost per person/day of $4 USD/ 6 CAD
Event closed with a contribution to the Global Sponsorship fund of approximately $755 USD/ 1,034 CAD. Open Items – Finances: No open items
Final cost $34,206 USD/ 31,968 EUR and cost per person/day of $43 USD/ 41 EUR
Event closed with additional Global Sponsorship funds used of approximately $1,160 USD / 1,084 EUR Open Items – Finances: No open items
WordCamp Manila (November 11) Final Tickets Sold: 289 Approved Attendee Total: 230 Budget Notes*: Transparency Report reviewed but awaiting a few answers to open questions Open Items – Finances: Open questions sent 1/10/2024
Final cost $5,404 USD/ 1,512,951 PKR and cost per person/day of $15 USD/ 4,298 PKR
Event closed with a contribution to the Global Sponsorship funds of approximately $489 USD / 135,764 PKR Open Items – Finances: No open items
WordCamp Udaipur (November 25) Final Tickets Sold: 300 Approved Attendee Total: 350 Budget Notes*: Awaiting Final Numbers Open Items – Finances: Still Awaiting final Transparency Report**, and team has responded to say they are working on the final numbers
WordCamp and Events Held in December
WordCamp Ahmedabad (December 9) Final Tickets Sold: 1051 Approved Attendee Total: 800 Budget Notes*: Awaiting Final Numbers Open Items – Finances: Still Awaiting final Transparency Report**, a post event email has been sent to the team requesting their submission
WordCamp Lahore (December 9-10) Final Tickets Sold: 363 Approved Attendee Total: 350 Budget Notes*: Transparency Report reviewed and budget closed.
Final cost $6,200 USD/ 1,722,361 PKR and cost per person/day of $9 USD/ 2,372 PKR
Event closed with a contribution to the Global Sponsorship funds of approximately $3,600 USD / 1,000,000 PKR Open Items – Finances: No open items
Budget Notes*: An event closed on budget if the approved Global Sponsorship amount is what was utilized. If an event is able to raise more sponsorship income or ticket income, or the expenses are less than amounts listed in the approved budget, the additional funds are contributed back to the Global Sponsorship fund. If, on the other hand, an organizing team raises less sponsorship income or ticket income than planned, or expenses are higher than originally budgeted, the additional amount needed to cover all expenses is covered by the Global Sponsorship fund and will be stated as additional Global Sponsorship funds used. This amount represents funds in addition to the approved Global Sponsorship amount.
The goal of WordPress events is to provide a space where community members can come together and share knowledge, build relationships with other members and sponsors, and spread love for WordPress. The goal is never to make money. Because WordPress Community SupportWordPress Community SupportWordPress Community Support PBC is a Public Benefit Corporation, created specifically to be the financial and legal support for WordCamps, WordPress Meetup groups, and any additional “official” events organized within the WordPress Community Events program. pays taxes on any income at year end, we strive to hold events where income is equal to expenses.
Transparency Report**: WordCamps that run funds through WordPress Community Support (WPCSWordPress Community SupportWordPress Community Support PBC is a Public Benefit Corporation, created specifically to be the financial and legal support for WordCamps, WordPress Meetup groups, and any additional “official” events organized within the WordPress Community Events program.) – meaning WPCS collects ticket income and sponsorship income, and pays vendors directly – are not required to submit a Transparency Report.
Alternatively, organizing teams that run money locally collect all or some of the ticket income and sponsorship income directly. The team then uses the collected funds to pay expenses of the event. The organizing team is responsible for completing a transparency report after the event where they submit receipts/documentation for all expenses, support for ticket income collected, and support for sponsorship income collected. More info can be found here.
In a continuing effort to provide some real-time information for event organizers and the community alike, below is a month-in-review post with recaps of the prior month’s events and how they fared financially, in terms of ticket sales and budget.
As we roll into the final quarter of 2023, the month of October was quite active. The month closed out with a total of 13 events.
Updates on WordCamps Held pre-October with Open Budgets
WordCampWordCampWordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. Kerala, India (March 25) Final Tickets Sold: 499 Approved Attendee Total: 500 Budget Notes*: Budget closed. Final cost $19,664 USD/1,638,635 INR and cost per person/day of $39 USD/ 3,284 INR. Event closed on budget. Open Items – Finances: No open items
WordCamp Nairobi, Kenya (Aug 16-17) Final Tickets Sold: 160 Approved Attendee Total: 200 Budget Notes*: Initial review of Transparency Report complete. Awaiting response in regards to small surplus. Open Items – Finances: Awaiting response in regards to small surplus.
WordCamp Denmark (Aug 26-27) Final Tickets Sold: 48 Approved Attendee Total: 95 Budget Notes*: Budget closed. Final cost $11,002 USD/ 73,347 DKK and cost per person/day of $115 USD/ 764 DKK. Event closed with a contribution to the Global Sponsorship fund of approximately $4,190 USD/ 27,937 DKK Open Items – Finances: No open items
WordCamp Jinja, Uganda (Sept 4 – 5) Final Tickets Sold: 186 Approved Attendee Total: 250 Budget Notes*: Budget closed. Final cost $6,290 USD and cost per person/day of $17 USD. Event closed with a contribution to the Global Sponsorship fund of approximately $60 USD to be used towards future MeetupMeetupMeetup groups are locally-organized groups that get together for face-to-face events on a regular basis (commonly once a month). Learn more about Meetups in our Meetup Organizer Handbook. expenses Open Items – Finances: No open items
WordCamp Kathmandu, Nepal (Sept 8-9) Final Tickets Sold: 473 Approved Attendee Total: 450 Budget Notes*: Budget closed. Final cost $18,288 USD/ 2,438,435 NPR and cost per person/day of $19 USD/ 2,577 NPR. Event closed with a contribution to the Global Sponsorship fund of approximately $1,828 USD/ 243,694 NPR to be used towards future WordPress expenses. Surplus held in WP Nepal account. Open Items – Finances: No open items
WordCamp Finland (Sept 14-15) Final Tickets Sold: 407 Approved Attendee Total: 500 Budget Notes*: Awaiting Final Numbers Open Items – Finances: Several payments still pending (Signage, Audio/Visual, Speaker Event)
WordCamp Pontevedra, Spain (Sept 16-17) Final Tickets Sold: 245 Approved Attendee Total: 300 Budget Notes*: Awaiting Final Numbers Open Items – Finances: Several payments still pending (Audio/Visual & Swag)
WordCamp Vancouver, Canada (Sept 23) Final Tickets Sold: 241 Approved Attendee Total: 375 Budget Notes*: Budget closed. Final cost $16,470 USD/ 21,671 CAD and cost per person/day of $68 USD/ 90 CAD. Event closed with a contribution to the Global Sponsorship fund of approximately $550 USD/ 724 CAD. Open Items – Finances: No open items
WordCamp and Events Held in October
WordCamp Biarritz, France (Oct 6) Final Tickets Sold: 304 Approved Attendee Total: 300 Budget Notes*: Awaiting Final Numbers Open Items – Finances: Food & Beverage payments still pending
WordCamp Masaka, Uganda (Oct 6 – 7) Final Tickets Sold: 217 Approved Attendee Total: 200 Budget Notes*: Budget closed. Final cost $8,136 USD and cost per person/day of $19 USD. Event closed with additional Global Sponsorship funds used totaling $1,336 USD. The majority of this relates to customs fees for swag. A potential way to avoid this in the future will be to source the swag locally using templates provided by Central. This is in the works. Open Items – Finances: No open items
WordCamp Bhopal, India (Oct 7-8) Final Tickets Sold: 353 Approved Attendee Total: 350 Budget Notes*: Awaiting Final Numbers Open Items – Finances: Still Awaiting final Transparency Report**, and team has responded to say they are working on the final numbers
WordCamp Atlanta, USA (Oct 14-15) Final Tickets Sold: 181 Approved Attendee Total: 500 Budget Notes*: Budget closed. Final cost $39,439 USD and cost per person/day of $109 USD. Event closed with a contribution to the Global Sponsorship fund of approximately $5,781 USD after making major budgeting changes due to lower than expected sponsorship and ticket sales. Open Items – Finances: No open items
WordCamp Skopje, North Macedonia (Oct 14) Final Tickets Sold: 254 Approved Attendee Total: 250 Budget Notes*: Budget closed. Final cost $6,548 USD/ 385,188 MKD and cost per person/day of $26 USD/ 1,516 MKD. Event closed with a contribution to the Global Sponsorship fund of approximately $1,140 USD/ 67,046 MKD. Open Items – Finances: No open items
WordCamp Taiwan (Oct 14) Final Tickets Sold: 321 Approved Attendee Total: 500 Budget Notes*: Awaiting Final Numbers Open Items – Finances: Several payments still pending (Food, Speaker Event, Swag, After Party, Signage)
WordCamp Germany (Oct 19-21) Final Tickets Sold: 276 Approved Attendee Total: 250 Budget Notes*: Budget closed. Final cost $45,743 USD/ 42,220 EUR and cost per person/day of $28 USD/ 25 EUR. Event closed with additional Global Sponsorship funds used of approximately $2,091 USD/ 1,955 EUR. Open Items – Finances: No open items
WordCamp Sevilla, Spain (Oct 20-22) Final Tickets Sold: 243 Approved Attendee Total: 200 Budget Notes*: Budget closed. Final cost $28,304 USD/ 26,452 EUR and cost per person/day of $39 USD/ 36 EUR. Event closed with additional Global Sponsorship funds used of approximately $5,785 USD/ 5,407 EUR. Open Items – Finances: No open items
WordCamp Wroclaw, Poland (Oct 21) Final Tickets Sold: 106 Approved Attendee Total: 100Budget Notes*: Budget closed. Final cost $5,337 USD/ 23,205 PLN and cost per person/day of $50 USD/ 219 PLN. Event closed with a contribution to the Global Sponsorship fund of $2,064 USD/ 8,973 PLN. Open Items – Finances: No open items
WordCamp Tokyo, Japan (Oct 21) Final Tickets Sold: 424 Approved Attendee Total: 400 Budget Notes*: Awaiting Final Numbers Open Items – Finances: Still Awaiting final Transparency Report**, and the team has been emailed to request the report.
WordCamp Tegal, Indonesia (Oct 22) Final Tickets Sold: 83 Approved Attendee Total: 75 Budget Notes*: Awaiting Final Numbers Open Items – Finances: Still Awaiting final Transparency Report**, and the team has been emailed to request the report.
WordCamp Managua, Nicaragua (Oct 28) Final Tickets Sold: 173 Approved Attendee Total: 200 Budget Notes*: Budget closed. Final cost $3,914 USD and cost per person/day of $23 USD. Event closed with a contribution to the Global Sponsorship fund of $821 USD. Open Items – Finances: No open items
WordCamp Mumbai, India (Oct 28-29) Final Tickets Sold: 495 Approved Attendee Total: 500 Budget Notes*: Awaiting Final Numbers Open Items – Finances: Still Awaiting final Transparency Report**, and the team has been emailed to request the report.
Budget Notes*: If an event was able to raise more sponsorship income or ticket income, or the expenses were less than amounts listed in the approved budget, the additional funds are contributed back to the Global Sponsorship fund. If, on the other hand, an organizing team raises less sponsorship income or ticket income than planned, or expenses are higher than originally budgeted, the additional amount needed to cover all expenses is covered by the Global Sponsorship fund and will be stated as additional Global Sponsorship funds used.
The goal of WordPress events is to provide a space where community members can come together and share knowledge, build relationships with other members and sponsors, and spread love for WordPress. The goal is never to make money. Because WordPress Community SupportWordPress Community SupportWordPress Community Support PBC is a Public Benefit Corporation, created specifically to be the financial and legal support for WordCamps, WordPress Meetup groups, and any additional “official” events organized within the WordPress Community Events program. pays taxes on any income at year end, we strive to hold events where income is equal to expenses.
Transparency Report**: WordCamps that run funds through WordPress Community Support (WPCSWordPress Community SupportWordPress Community Support PBC is a Public Benefit Corporation, created specifically to be the financial and legal support for WordCamps, WordPress Meetup groups, and any additional “official” events organized within the WordPress Community Events program.) – meaning WPCS collects ticket income and sponsorship income, and pays vendors directly – are not required to submit a Transparency Report. Alternatively, organizing teams that run money locally collect all or some of the ticket income and sponsorship income directly. The team then uses the collected funds to pay expenses of the event. The organizing team is responsible for completing a transparency report after the event where they submit receipts/documentation for all expenses, support for ticket income collected, and support for sponsorship income collected. More info can be found here.
In an effort to provide some real-time information for event organizers and the community alike, Central would like to present a month-in-review post with recaps of the prior month’s events and how they fared financially, in terms of ticket sales and budget.
It’s hard to believe that October is upon us! 2023 has been a big success in terms of in-person events in the WordPress space. The year has already seen 3 flagship events and 43 local WordPress events, including several NextGen events. September was particularly active with 10 WordCamps and 1 NextGen event.
WordCamps Held in September 2023
WordCampWordCampWordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more.
Dates
Final Tickets Sold
Attendee Total Approved with Budget
Budget Notes*
Open Items – Finances
Jinja
Sept 4-5
186
250
Awaiting final numbers
Still Awaiting final Transparency Report**, team has responded and is working to gather final support
Netherlands
Sept 7-8
407
400
Budget closed.
Final cost $66,403 USD/62,060 EUR and cost per person/day of $81.58 USD/76.24EUR.
Event closed on budget (if there are no additional expenses to report)
No Open Items
Malaysia
Sept 8-9
280
300
Budget closed.
Final cost $16,270 USD/73,953 MYR and cost per person/day of $29.05 USD/132.06 MYR.
Event closed with a contribution to the Global Sponsorship Fund of $2,914 USD/12,380 MYR
No Open Items
Kathmandu
Sept 8-9
473
450
Awaiting final numbers
Still Awaiting final Transparency Report**, and team has responded to say they are working on the final numbers
Finland
Sept 14-15
407
500
Awaiting final numbers
Several payments still pending (After Party, Food, Venue)
Pontevedra
Sept 16-17
245
300
Awaiting final numbers
Several payments still pending (Swag, Audio/ Visual)
Whitley Bay
Sept 18
97
120
Budget closed. Final Cost $6,665 USD/5,332 GBP and cost per person/day of $68.71 USD/85.88 GBP.
Event closed with a contribution to the Global Sponsorship fund of approximately $4,187 USD/3,350 GBP.
No Open Items
Vancouver
Sept 23
241
375
Awaiting final numbers
Several payments still pending (Food, Venue)
Rome Community Day
Sept 29
30
60
Budget closed.
Final Cost: $98 USD of Global Sponsorship funds used and cost per person/day of $2.88 USD.
No Open Items
Gdynia
Sept 30
211
110
Budget closed. Transparency Report submitted and reviewed.
Final Cost: $4,919.45 USD/21,540 PLN and cost per person/day of $25.52 USD/102.09 PLN. Event closed with a contribution to the Global Sponsorship fund of approximately $1,232 USD/4,932 PLN
No Open Items
Rochester
Sept 30
79
120
Budget closed.
Final Cost: $5,100 USD and cost per person/day of $64.56 USD Event closed with a contribution to the Global Sponsorship fund of approximately $833 USD
No Open Items
Updates on WordCamps Held pre-September with Open Budgets
WordCamp
Dates
Final Tickets Sold
Attendee Total Approved with Budget
Budget Notes*
Open Items – Finances
Kerala
March 25
499
500
Awaiting final numbers
Still Awaiting final Transparency Report**, and team has responded to say they are working on the final numbers
Nairobi
Aug 16-17
200
Awaiting final numbers
Still Awaiting final Transparency Report**, and team has responded to say they are working on the final numbers
Denmark
Aug 26-27
48
95
Awaiting final numbers
Several payments still pending (Signage, Swag)
Budget Notes*: If an event was able to raise more sponsorship income or ticket income, or the expenses were less than amounts listed in the approved budget, the additional funds are contributed back to the Global Sponsorship fund. If, on the other hand, an organizing team raises less sponsorship income or ticket income than planned, or expenses are higher than originally budgeted, the additional amount needed to cover all expenses is covered by the Global Sponsorship fund and will be stated as additional Global Sponsorship funds used.
The goal of WordPress events is to provide a space where community members can come together and share knowledge, build relationships with other members and sponsors, and spread love for WordPress. The goal is never to make money. Because WordPress Community SupportWordPress Community SupportWordPress Community Support PBC is a Public Benefit Corporation, created specifically to be the financial and legal support for WordCamps, WordPress Meetup groups, and any additional “official” events organized within the WordPress Community Events program. pays taxes on any income at year end, we strive to hold events where income is equal to expenses.
Transparency Report**: WordCamps that run funds through WordPress Community Support (WPCSWordPress Community SupportWordPress Community Support PBC is a Public Benefit Corporation, created specifically to be the financial and legal support for WordCamps, WordPress Meetup groups, and any additional “official” events organized within the WordPress Community Events program.) – meaning WPCS collects ticket income and sponsorship income, and pays vendors directly – are not required to submit a Transparency Report. Alternatively, organizing teams that run money locally collect all or some of the ticket income and sponsorship income directly. The team then uses the collected funds to pay expenses of the event. The organizing team is responsible for completing a transparency report after the event where they submit receipts/documentation for all expenses, support for ticket income collected, and support for sponsorship income collected. More info can be found here.
