Proposal: Steps to Integrate #WPDiversity into WordPress Event Organizing

Context

To fulfill WordPress’s mission to democratize publishing, the Community team seeks to actively reduce barriers to current and future participation, engagement, and sense of belonging in WordPress events.

People who experience marginalization in broader society are more likely to experience barriers to full participation in their WordPress community. As community contributors, we have the ability and responsibility to actively counteract these forces to build a thriving, inclusive community.

The WordPress community is diverse and global. The power of open sourceOpen Source Open Source denotes software for which the original source code is made freely available and may be redistributed and modified. Open Source **must be** delivered via a licensing model, see GPL. is that anyone can contribute from anywhere at any time, regardless of their background.

The more diverse our community is, the stronger it becomes. With different perspectives come new innovations, ideas, and solutions. This results in better user experiences for all, from bloggers setting up sites to organizers and attendees of our in-person community events.

Inclusive environments don’t happen overnight – or without effort. As our community grows, so have ideas and efforts to help welcome more diverse voices into the fold.

WPDiversity Programs

#WPDiversity programs are designed to empower WordPress community members with skills and resources to organize and contribute to diverse and inclusive WordPress events. This proposal offers a pathway to introduce all WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. and meetupMeetup Meetup groups are locally-organized groups that get together for face-to-face events on a regular basis (commonly once a month). Learn more about Meetups in our Meetup Organizer Handbook. organizers to #WPDiversity programs, with the aim of helping to strengthen their events from inception.

By proactively sharing information about these programs and an invitation to participate with new and existing event organizers, we can shape a culture in which awareness of and action toward diversity and inclusion are embedded in events from the planning outset.

Proposal

Existing WordCamp and Meetup Organizers

All WordCamp and meetup organizers would receive an email inviting and encouraging them to take the following actions in preparation for their upcoming or ongoing WordPress events:

  • Participate in the Allyship training (interactive video watch party or watch the prerecorded video on their own);
  • Organize an Allyship and/or Diverse Speaker training for their local community, or invite their community to join one of the regularly-scheduled global trainings.
  • Join the #DiverseSpeakerSupport SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/. channel, participate in the channel discussions, and share their event’s calls for organizers and speakers; and request that their Speaker WranglerWrangler Someone, usually a person part of event organizing team, who looks after certain things like budget or sponsors. do the same.

New WordCamp and Meetup Organizers

All new WordCamp and meetup organizers would automatically receive the invitation described above as they are onboarded.

All WordCamp and Meetup Organizers

Further, all event organizers would be required to:

  • Read handbook pages that cover key concepts and practices for creating a welcoming and inclusive event;
  • Demonstrate comprehension through the completion of a quiz.

An effective starting point would be to add new lessons to the Meetup Organizer Training and WordCamp Organizer Training. The required reading would include links to optional resources to go deeper.

Share Your Feedback!

Please share your thoughts on this proposal by Friday, April 8! I would be interested to know:

  • How might this approach impact your community?
  • What do you like about this approach?
  • What’s missing?
  • What other ideas do you have?

Kudos to @angelasjin, @mysweetcate, @alliennimmons, @wpfangirl, @devinmaeztri, @peiraisotta, @jillbinder, @nao, @tacoverdo and @planningwrite for contributing to this post.

#community-events, #community-team, #event-planning-training-materials, #events-2

Event Planning Training Materials – March 11th update

We have a new public home for documents intended to helporganizers of WordPress events. Over the next few weeks we will be moving all that we have to this site.

There are also a lot of other resources on the WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. planning site and projects by other make/events teams that we will be linking too, as well.

We still need your help!

If you have any templates that you use, or any well written prose that others could use in emails or blog posts (i.e. a call for speakers, or how to ask a university for free space), you can add them or link to them at http://eventscodex.wordpress.com/new-documents/

Front-end dev needed for quick project.

We want to keep as many of these docs in easy to use plain old htmlHTML HTML is an acronym for Hyper Text Markup Language. It is a markup language that is used in the development of web pages and websites., but some of them do need to be printed. To make them print well we could use some better print css.

#event-planning-training-materials

Call for Volunteers for Existing Projects

We’re a couple of months into our first round of WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more.-related projects, and some volunteers found themselves with less time than they thought they would have to work on Events group initiatives. We’re looking forward to those folks coming back when they have more bandwidth, but in the meantime there are groups that could use some additional volunteers. Each group needs 2-3 more people.

Event Planning Training Materials: If you have great writing and editorial skills, plus expertise in organizing WordCamps and other WP events, you’d be a real asset to this group. Also, if you’re a WordCamp organizer with some documentation to share, reach out to me, Luke, or Sara.

The WordPress.tv Event Video Management team needs a few more intrepid WordCamp video reviewers. If you love video as much as they do and have the subject matter competency to review video content, please consider volunteering for this ongoing project.

Finally, WordCamp Base Theme Page Templates could use a few more awesome devs and designers who have experience with the WordCamp Base theme and with organizing sanctioned WordCamps. They have come up with some great ideas for improving the WordCamp Base theme, and could use help with the design and development.

If you’re interested, qualified, and have the time to give, please comment on this post with the project you’d like to volunteer for.

#event-planning-training-materials, #wordcamp-base, #wordpress-tv-event-video-management

Call for Materials – Event Planning Training Materials Update 1/21

Last update we called for materials in the volunteers, website, and sponsors categories. We are calling for the same materials again this time hoping for a better response post-holiday distractions.

If you have any instructions or more likely a series of emails that you have written for volunteer coordinators, fundraisers/sponsor liaisons, or webmasters, please send them our way.

Please contact us at gmail luke.gedeon, twitter – @lgedeon & @rosso, or in the comments on this post.

#event-planning-training-materials

Event Planning Training Materials Update 12/19

This week we are gathering materials in the volunteers, website, and sponsors categories. If you have material that would help us build any of these resources please contact us at gmail – luke.gedeon, twitter – @lgedeon & @rosso, or in the comments on this post. If you need a fax number, let us know and we will work on it. 🙂

Volunteers

  • Volunteer Wrangling Estimating how many you need, recruiting, training,
  • Volunteer Job Descriptions – Typical hours required, expectation of volunteer time, etc.

Sponsors

  • Sponsorship Guide – Templates for sponsorship tiers; how to choose sponsors; guidelines (e.g. GPLGPL GPL is an acronym for GNU Public License. It is the standard license WordPress uses for Open Source licensing https://wordpress.org/about/license/. The GPL is a ‘copyleft’ license https://www.gnu.org/licenses/copyleft.en.html. This means that derivative work can only be distributed under the same license terms. This is in distinction to permissive free software licenses, of which the BSD license and the MIT License are widely used examples. requirement).
  • Checklist of Best Practices – A quick reference for wrangling sponsors
  • Fundraising – Who to ask, what to say, what to offer, how to make sure commitments are fulfilled.

Website

  • Website Guidelines – Site map; what content you should have in place.
  • Logo and Site Design – No Fauxgo, asking for, rewarding and acknowledging volunteer designers, WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. oneword
  • WordCamp Theme – How to style, and how to use CPTs
  • Snippet Library / FAQ – Answers to questions organizers get asked a lot. Explanation for organizers and public version.

We are starting with volunteers this week so please make that the priority if you have things in multiple categories. If you have written a call for organizers and volunteers or a description of positions, or you have advice on division of labor or coordinating volunteers, we would really like to see what you have written.

#event-planning-training-materials

Event Planning Training Materials Update 12/12

Our team keeps an open session on Skype throughout the week, and we are using Google Docs for gathering all of the materials. These will be made available on WordCamp.org and other appropriate sites as they are completed.

Next weeks update will list several specific documents we are looking for samples of or help writing. We will be looking at a specific set each week. In the meantime, we have included a full list after you click more.

Here is a list of events we are gathering materials for. If you know of any other events types, let us know in the comments. We will be focusing primarily on the first two, but hopefully over time we can add the rest.

  1. WordCamps
  2. MeetupsMeetup Meetup groups are locally-organized groups that get together for face-to-face events on a regular basis (commonly once a month). Learn more about Meetups in our Meetup Organizer Handbook.
  3. Hackathons or Hack-days
  4. New user training – one day / multi-day
  5. Theme workshops
  6. Devcamps
  7. Workalongs
  8. Help clinics
  9. Community Summit
  10. IRC meetings on #wordpress-dev
  11. Online meet ups (ie via Google Hangout)
  12. Coworking

Continue reading

#event-planning-training-materials

Event Planning Training Materials Subcommittee Weekly Update 11/29/2012

Andy will be posting these from now on, but in the meantime:

Here’s their first weekly update!

Roadmap & Roles

  • Following the recommended timelines posted on November 13.
  • Only designated role is Andy as record keeper.
  • Sara uses her awesome management skills to keep record keeper on track.
  • Taking on responsibilities on a task-by-task basis.

Last Week

  • Started using Skype group IM to track conversations.
  • Using Google Drive for document collaboration.
  • Compiled list of materials to be created/sourced from organizers.

This Week

  • Gathering materials from WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. and MeetupMeetup Meetup groups are locally-organized groups that get together for face-to-face events on a regular basis (commonly once a month). Learn more about Meetups in our Meetup Organizer Handbook. organizers.
  • Adding more deliverables to our master list. (We’re probably missing some stuff.)

#event-planning-training-materials, #weekly-update

Event planning training materials

Description: All WordPress events would benefit from an amazing set of templates, checklists, and tutorials. This team will refine the documents WordCamp CentralWordCamp Central Website for all WordCamp activities globally. https://central.wordcamp.org includes a list of upcoming and past camp with links to each. already provides to organizing teams, gather materials already created by WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. organizing teams for their own use, assess what other materials are needed for WordCamps and other events, and create whatever isn’t already in existence.

Length of project: Phase 1 (1 week): Create an inventory of currently used materials and make a call for materials from the events community. Phase 2 (2 weeks): Gather and review all materials. Phase 3 (2-4 weeks): Refine and/or combine existing materials and create any new materials needed.

Experience necessary: Great writing and editorial skills. Expertise in organizing WordCamps and other WP events.

#event-planning-training-materials