Tag Archives: #deputies

Andrea Middleton 7:20 pm on June 19, 2017
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New account for receiving sponsor payments via wire or ACH

We have opened a new bank account for receiving sponsorship payments via international wire transfer or US domestic ACH/”direct deposit”. Click for more details!

#deputies, #finances

Josepha 11:13 pm on June 2, 2017
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Community Team Slack Channels

In August last year, we had a discussion about renaming our channels in Slack to be easier to find (https://make.wordpress.org/community/2016/08/05/community-team-slack-channels/).

In that conversation, we eventually decided to rename the two existing channels and then monitor the need for additional channels after we were easier to find and clearly defined (https://make.wordpress.org/community/2016/08/05/community-team-slack-channels/#comment-22449).

During this week’s community chats, the conversation resurfaced (https://make.wordpress.org/community/2017/05/25/agenda-for-community-team-chat-june-1st/#comment-23583), so it’s time to look at what we have been doing and what we can do differently.

Share your thoughts in the comments on this. Here are some starting prompts!

  • What is your understanding of The Problem we’re solving?
  • Which Sub-teams (not a term we currently use) are most active?

#community-management #deputies

Hugh Lashbrooke 11:15 am on May 29, 2017
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Group Meetup Orientation at WCEU Contributor Day

Greetings potential meetupMeetup Meetup groups are locally-organized groups that get together for face-to-face events on a regular basis (commonly once a month). Learn more about Meetups in our Meetup Organizer Handbook. organisers!

At the Contributor DayContributor Day Contributor Days are standalone days, frequently held before or after WordCamps but they can also happen at any time. They are events where people get together to work on various areas of https://make.wordpress.org/ There are many teams that people can participate in, each with a different focus. https://make.wordpress.org/support/handbook/getting-started/getting-started-at-a-contributor-day/ for WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. Europe this year (which will be taking place on 15 June), we will be holding a group meetup orientation at some point during the day. So, if you’re planning on starting a meetup group in your area and you will be attending the Contributor Day, then please get your meetup application in as soon as you can by filling in this form. That way we can process it before the day and you can join in the group meetup orientation along with the other new organisers who will be doing the same thing.

Even if you are attending the Contributor Day as part of a different contribution team, you can still attend the meetup orientation as it will not be longer than 1 hour. We will decide on the time of day for the orientation closer to the date, and will let those of you who are going to be a part of it know when it will be.

This will be a great way to kick start your meetup group as you will immediately have a friendly network of other organisers who you have chatted to in person 🙂

#meetups #training #deputies

Birgit Pauli-Haack 8:02 pm on May 17, 2017
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Premium Plugin in exchange for promo favors for Meetup Organizers

We’ve had a lot of discussion with MeetupsMeetup Meetup groups are locally-organized groups that get together for face-to-face events on a regular basis (commonly once a month). Learn more about Meetups in our Meetup Organizer Handbook. and organizers in the past about how to handle sponsorship for meetupMeetup Meetup groups are locally-organized groups that get together for face-to-face events on a regular basis (commonly once a month). Learn more about Meetups in our Meetup Organizer Handbook. groups. One of the types of sponsorship offers we see are  similar to this one:

Modern Tribe offers the Event Aggregator plugin to meetup organizers on the chapter program who also maintain a WordPress site for the group.On the application form, they request from the applicant: (paraphrased here)

  • to send information to the group’s members via email 
  • to share information at an upcoming Meetup
  • to tweet our thanks (if a twitter account is available)<
  • to post a Thank You Facebook page (if available)
  • to give Modern Tribe and The Events Calendar permission to show meetup logo within their lists of participants/customers.

As I understand  #1 of the Good Faith rules, this doesn’t seem to benefit the community as a whole. As a WordPress meetup organizer, I would not sign up for this kind of offering.

What do you think about offers like this? How do you think, it should be handled by Meetup Organizers? Please add your comment below.

#meetups #deputies

Jon (Kenshino) 3:51 am on May 3, 2017
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Agenda for Community Team Chat May 4th

Our first set of meetings are as follow

Show up for whichever timezone fits you better 🙂

We have some topics that we did not manage to cover in last month’s meeting –

  • Roles & Responsibilities and naming conventions of groups within Community Team – e.g. Who’s WordCamp CentralWordCamp Central Website for all WordCamp activities globally. https://central.wordcamp.org includes a list of upcoming and past camp with links to each.?
  • collaborate with the Polyglots on the Rosetta Outreach project.
  • have check-ins on the progress of the 2017 goals.
  • a discussion of whether we still need/want monthly reports
  • changing/modifying the language in the code of conductCode of Conduct “A code of conduct is a set of rules outlining the norms, rules, and responsibilities or proper practices of an individual party.” - Wikipedia to reflect gender expression

Please take note that because we have 2 meetings for 2 different timezones, twice per month (for a total of 4 meetings per month), we will have to work towards having some sort of synchronisation between the two time-zone delimited meetings. See https://make.wordpress.org/community/2017/04/23/bi-monthly-meetings/ and please contribute your thoughts towards it.

Please post in the comments if you have some agenda items to add!

#deputies, #agenda, #community-management #meetings

#meeting

Jon (Kenshino) 4:19 pm on April 23, 2017
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Bi-monthly meetings

Hello, since we’ve decided on 2 meetings per month instead of 1, we’ll have to deal with some accompanying issues that have cropped up.

Take note that since we’re also doing meetings at 2 different timezones, we end up having 4 meetings in total. This should be ample for anyone to get involved, or get caught up with regarding the Community.

Meeting Agendas

  1. It has been suggested that the meeting agenda being set 1 week (at least) before the meeting might be too early. I gravitate towards this sentiment. Most teams put up an agenda 2-3 days before the meeting. Should we put meeting agendas up slightly closer to the meetings?
  2. Should meeting agendas between the 2 different timezones be synchronised? For what it’s worth, the Polyglots teamPolyglots Team Polyglots Team is a group of multilingual translators who work on translating plugins, themes, documentation, and front-facing marketing copy. https://make.wordpress.org/polyglots/teams/ does that and uses the Asia Pacific Team meeting results to complement discussions for the meeting that happens in the later timezone.
  3. How do we discuss and create an agenda before each meeting in a collaborative and open manner?

Running the Meetings

We agreed on running meetings every 2 weeks, however we missed the one last Friday. The meetings should be consistent.

  1. Should meetings be ran every 2 weeks? Or every specific 2 days in a month spread across? Take note that some months have 5 weeks (well 4.5). Or should we be running it on specific intervals such as every first and third Thursdays?
  2. Who should take the lead on the meetings? Should this be someone specific that does it all the time (this is the case with most teams in Make / WordPress), or can this role be rotated?

By the way, do take note that our next 2 meetings are scheduled for

#deputies, #meetings, #team-chat

Cami Kaos 9:44 pm on April 19, 2017
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Call for Deputy Training Group Leaders

We’re excited to open up the second call for experienced community deputiesProgram Supporter Community Program Supporters (formerly Deputies) are a team of people worldwide who review WordCamp and Meetup applications, interview lead organizers, and keep things moving at WordCamp Central. Find more about program supporters in our Program Supporter Handbook. to lead study groups for new and experienced community deputies using the self training program. Our first call for training was in February, and while we had some response, there were many deputiesProgram Supporter Community Program Supporters (formerly Deputies) are a team of people worldwide who review WordCamp and Meetup applications, interview lead organizers, and keep things moving at WordCamp Central. Find more about program supporters in our Program Supporter Handbook. and would-be-deputies that didn’t have availability to complete the program and meetings at that time.

All deputies — experienced, new, and those who have been wanting to get started — need to complete the training . To make it a more collaborative experience we’ll be recommending that each deputyProgram Supporter Community Program Supporters (formerly Deputies) are a team of people worldwide who review WordCamp and Meetup applications, interview lead organizers, and keep things moving at WordCamp Central. Find more about program supporters in our Program Supporter Handbook. join a study group. Ideally each group will have two meetings 1 week apart. This first an introductory meeting and the second a meeting to discuss what you’ve learned. We anticipate that these groups will work best with no more than 5 deputies taking part in the individual discussion groups.

Round 2 of these discussion groups should begin the first Week of May and wrap up prior to June 5, 2017.

If you’re an experienced deputy we’d like to invite you to lead a conversation group with other deputies. In the comments please indicate your interest and what days/ times will work best for your groups. We’ll announce a schedule and allow others to sign up for your groups by the end of next week.

#deputies #training

Josepha 3:27 pm on April 19, 2017
Tags: #deputies   

Community Deputy Slack Group

I’d like to propose the creation of a dedicated Slack group for deputies. The general use would be to call attention to important information and help prevent it from getting lost in the back scroll.

  • DeputiesProgram Supporter Community Program Supporters (formerly Deputies) are a team of people worldwide who review WordCamp and Meetup applications, interview lead organizers, and keep things moving at WordCamp Central. Find more about program supporters in our Program Supporter Handbook. can opt in or out of the list as they need to increase/decrease their current levels of involvement.
  • It will be usable by people on the list and use the same courtesy standards as channel-wide pings.
  • I’d like to call it “deputies” for simplicity’s sake.

Let me know in the comments if 1) this seems like a bad idea and 2) if you would like to be added for this additional notification or not.

@00sleepy, @_dorsvenabili, @adityakane, @amylaneio, @andreamiddleton, @bph, @brandondove, @camikaos, @chanthaboune, Cheryl LaPrade, @courtneypk, Dreb Bits, @drewapicture, @francina, @gounder, @hlashbrooke, @karenalma, @kcristiano, @kenshino, @mayukojpn, Meagan Hanes, @miss_jwo, @nofearinc, @rkoffy, @savione, Sherie LaPrade, @vc27,

Also, if you should be on this list (and in the sidebarSidebar A sidebar in WordPress is referred to a widget-ready area used by WordPress themes to display information that is not a part of the main content. It is not always a vertical column on the side. It can be a horizontal rectangle below or above the content area, footer, header, or any where in the theme.) but I’ve missed you, please leave a note in the comments. 🙂

#deputies

Corey McKrill 12:34 am on April 18, 2017
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Introducing a new Mentor Tool: the Planning Checklist

Back in December I described a two-part project to give WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. mentorsEvent Supporter Event Supporter (formerly Mentor) is someone who has already organised a WordCamp and has time to meet with their assigned mentee every 2 weeks, they talk over where they should be in their timeline, help them to identify their issues, and also identify solutions for their issues. new tools to help them help camp organizers. Today I’m announcing that the second part of that, which we’re calling the Planning Checklist, is live and available on every WordCamp site. You can access it on sites for which you are an admin by clicking the Planning link in the Dashboard menu.

The Planning Checklist is a list of tasks that need to be completed before, during, and after a successful WordCamp. Organizers can use the checklist to make sure they’re not missing any important details as they go along. Mentors can use the checklist to monitor the progress of a camp and better understand what challenges the organizing team is currently facing. The hope is that this will facilitate more efficient and effective conversations between mentors and organizers.

In the Planning Checklist interface, the tasks are listed in roughly the order they need to be completed. All tasks start with a “Pending” status, and they can be marked as “Completed” or “Skipped” as appropriate. There are filters along the top of the list so you can view all of the tasks from a particular categoryCategory The 'category' taxonomy lets you group posts / content together that share a common bond. Categories are pre-defined and broad ranging., or with a particular status.

Many tasks also have a more detailed description, and/or a link to a relevant Handbook page that is revealed when you click on the task.

The Planning Checklist interface uses the REST APIREST API The REST API is an acronym for the RESTful Application Program Interface (API) that uses HTTP requests to GET, PUT, POST and DELETE data. It is how the front end of an application (think “phone app” or “website”) can communicate with the data store (think “database” or “file system”) https://developer.wordpress.org/rest-api/ to sync changes to the server, so that if multiple people are looking at the list at the same time, any changes they make will happen in the other users’ browsers as well.

The content of the tasks is intentionally hard-coded, instead of being stored as editable content in the WordPress database. This way, if the mentorEvent Supporter Event Supporter (formerly Mentor) is someone who has already organised a WordCamp and has time to meet with their assigned mentee every 2 weeks, they talk over where they should be in their timeline, help them to identify their issues, and also identify solutions for their issues. and the organizing team have chosen different locales for viewing the site, they can all still see the Planning Checklist details in their preferred language (assuming translations are available).

This is version 1. All feedback is welcome. If you have ideas for improving the content of the tasks, or the UIUI UI is an acronym for User Interface - the layout of the page the user interacts with. Think ‘how are they doing that’ and less about what they are doing., let us know in the comments or start a feature request discussion.

If you would like to help translate all of this new task content, the project is here. (cc +make.wordpress.org/polyglots)

 

Big shoutout to those who made this project happen: @brandondove for coming up with the idea and guiding the development of the UI, @camikaos and @courtneypk for editing all the task data that I messily imported from a Google Spreadsheet, and @iandunn for a thorough code review.

#wordcamps #deputies

Cami Kaos 7:50 pm on February 23, 2017
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Deputy Training Feedback

Now that you’ve signed up for a Deputy Training study group you’ll likely have some feedback or notes you’d like to share with everyone. Let’s share them all here for ease of updating and discussion.

If you’re providing thoughts or feedback on a specific lesson in your comment please reference the lesson title so we can all be certain we’re on the same page.

Study group leads please post a recap here after your final meeting.

#deputies, #training