Announcement and Call for Volunteers: Expanding #WPDiversity to three programs

TL;DR The Diverse Speaker Training group (#WPDiversity) is launching 3 new programs:

  1. Diverse Speaker Workshops
  2. New: Diverse Speaker Support
  3. New: Allyship program

We have great opportunities for volunteers to get involved with all three programs.


Thanks to the hard work of our volunteers, the Diverse Speaker Training group (#WPDiversity) in the WordPress Community Team is growing once again!

This group has been helping WordPress meetupsMeetup Meetup groups are locally-organized groups that get together for face-to-face events on a regular basis (commonly once a month). Learn more about Meetups in our Meetup Organizer Handbook. and WordCamps attract and develop more diverse speakers since late 2017. In 2020 alone, we quintupled our impact by reaching 71 cities in 17 countries, and participants reported a 20% increase in public speaking confidence! (Check out our impact in our monthly reports.)

With your help, we will expand #WPDiversity to three programs to continue to work towards meeting the shared vision of diversity, equity and inclusion at WordPress events around the world.

We formed these three programs based on the community’s input on “Re-imagining the work of the Diverse Speaker Training group” for 2021.

1. Diverse Speakers Workshops:

Challenge

Often the speaker lineups of our meetups and WordCamps look alike and come from a similar background. There are many other voices that aren’t being heard as much: women, LGBTQIA+ individuals (which include non-binary, trans and genderqueer folk), people of color, people of different physical abilities, neurodivergent people, people who are older, etc.

Since the events of 2020, many meetups also haven’t had the bandwidth or confidence to run our workshops for themselves in their local communities any more. How can the WordPress Community Team support more diverse contributors, organizers, and leaders in WordPress?

The “Diverse Speaker workshops” from the Diversity Speaker Training working group (#WPDiversity) is a “stealthy,” highly effective way. We don’t ask people to be leaders. We bust through their impostor syndrome and help them find topics that people want to hear. Once they take that first step, many go on to do more.

Solution: Program 1 –  Diverse Speaker Workshops

The Diverse Speaker Training working group will continue to run the workshop for the global community directly, which we started doing in response to the pandemic in 2020. Now that the workshops are up on Learn WordPress, it is easier for more people to join our team and run our workshops for the global community.

We also support and encourage meetupMeetup Meetup groups are locally-organized groups that get together for face-to-face events on a regular basis (commonly once a month). Learn more about Meetups in our Meetup Organizer Handbook. and WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. organizers to run a live or watch party workshop for your local communities yourselves. We are happy to help you get set up.

“Before taking the workshops, I didn’t have the confidence for public speaking. Thanks to these sessions, I can relax, gather my thoughts, and proceed with my presentation. I would recommend this workshop to people of color in the WordPress ecosystem. You belong here; it’s a no-judgment zone where you can find your authentic voice.”

– TC, Learner Advocate, @codebrother1, USA

“LOVED the #WPDiversity Workshop! It really inspired me to bring this type of content to the WordPress Mexico community and bring more diverse groups into speaking at our Meetups and WordCamps. ¡Muchas gracias!”

– Maryl Gonzalez – Co-Founder / Lead UXUX UX is an acronym for User Experience - the way the user uses the UI. Think ‘what they are doing’ and less about how they do it./UIUI UI is an acronym for User Interface - the layout of the page the user interacts with. Think ‘how are they doing that’ and less about what they are doing. Designer | Scrum/Agile PM – The App Chefs

2. New Diverse Speaker Support program:

Challenge

With the loss of in-person events, the road between Diverse Speaker workshop and public speaking was challenged, as the number of local groups running the workshop to encourage speaking at their own events dwindled. As mindset-shifting and confidence-boosting as our speaker workshops are, the most change happens when someone gets up to speak and has a good experience. We want to help people get on stage as soon as possible.

Solution: Program 2 – Diverse Speaker Support

Our working group is starting up a new SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/. channel, #diverse-speaker-support, to provide continued support for our workshop participants. There will be mentorship, networking, and most importantly, support to apply for speaker spots in meetup and WordCamps!

3. New Allyship program:

Challenge

There were events in 2020 that raised awareness and discussions about global inequality issues and social justice. As a result, our event organizers are more aware of diversity issues, but at the same time, feel nervous about being good allies and creating inclusive events.

Solution: Program 3 – Allyship

Our working group is launching a new Allyship program. We will train our WordPress meetup and WordCamp organizers with the Learn WordPress workshop “Creating A Welcoming and Diverse Space.”

This program will be in quarterly cohorts:

  • Month 1: A private, supportive, hands-on, interactive workshop over Zoom. You will walk away with an action list to start making changes right away.
  • Month 2: Public Slack coaching on #community-events
  • Month 3: Public Slack accountability on #community-events

Once people have gone through one cohort, the WP Community would love it if they continue participating in the Slack coaching and accountability sessions in future quarters. People are also welcome to re-take the workshop at any time as well.

“As an organizer of a large event, we’re overwhelmed with many challenges and often overlook diversity. But building a diverse and inclusive event is at the coreCore Core is the set of software required to run WordPress. The Core Development Team builds WordPress. of what makes an event extraordinary. This workshop helped me understand these benefits while also providing simple concepts that are easy to comprehend and implement step by step.”

—Eric H., New York

“Before I took this workshop, I thought to have done a good job organizing inclusive and welcoming events. Thanks to this session, I realized how far I am from that. This workshop gave me a lot of inspiring ideas to put in place! I would recommend this workshop to anyone looking to achieve more diversity in their events or communities.”

—Alessandro R., Italy

Call for Volunteers

In order to accomplish these ambitious goals this year, the Diverse Speaker Training working group would like to invite you to participate!

Why volunteer with our team?

  • Our work is inspiring and feels good.
  • We make a difference in the community — with tangible results to show it.
  • We are a highly driven group with high impact. We get the right things done.
  • You will learn a lot! You get great experience and training that you can use. Past volunteers have gone on to lead other groups or get job promotions. 🙂
  • We value your ideas and input.

Volunteers

What: Our working group has all kinds of roles, from helping us develop the new programs to maintaining our current program. Workshop trainers, mentorsMentor Someone who has already organised a WordCamp and has time to meet with their assigned mentee every 2 weeks, they talk over where they should be in their timeline, help them to identify their issues, and also identify solutions for their issues., translations, marketing, behind-the-scenes admin, and more. We also welcome people to just hang out in our meetings to participate in discussions and be available for small one-time contributions. Specific roles come up organically as we move forward, and you are also welcome to suggest creating a new role that inspires you and will assist the team in our mission.

When: You can participate as much or as little as you would like. We’d love it if you could attend meetings on the 2nd and 4th Wednesdays of the month at 5-6pm UTC. Not required, but very valued.

You’re a good fit if: You have a strong desire to bring more diverse voices into WordPress events, and you want to help shape how that happens. You do not need to have any prior experience, but a willingness to share ideas, collaborate, and help define and tackle tasks would be amazing.

Please Note

Our working group needs volunteers to help move this important initiative forward. If you have signed up for something, we are relying on you! We understand that things do come up, so if you commit to a task and are unable to complete it or fulfill your role, please tell us as early as possible. The sooner you tell us, the easier it is to make sure your task is covered.

Estimated time commitment:

  • Group meetings: 60 minutes every 2nd and 4th Wednesday of the month, 5pm UTC.
  • Attend our Diverse Speaker workshop at least once (est 2 hours).
  • Attend our Allyship workshop at least once (est 2 hours).
  • The rest is up to how much time you would like to give.

If you’d like to take part in this working group, please comment on this post or come and attend our next meeting (2nd and 4th Wednesday of the month, 5-6pm UTC on the #community-team Slack channel). I will then reach out to interested folks. If you have questions, please also feel free to comment on the post. I look forward to working with you and together creating something wonderful!

Thanks to @angelasjin and @evarlese for their feedback on this post!

#highlight

Proposal: A documentation editing sprint for the Community team

I won’t mince words here – several pages in the Make/Community handbook are outdated and need to be updated. With recent changes to our program – especially with the shift to online events, some documents have become redundant. Many other documents that are still relevant, have not been updated to incorporate the latest changes. In this background, our docs could benefit from a structured, pro-active approach to make sure that they stay current and accurate.

To achieve this goal, I propose a documentation editing sprint for the Community team!

What is a documentation editing sprint?

Community contributors and deputiesDeputy Community Deputies are a team of people all over the world who review WordCamp and Meetup applications, interview lead organizers, and generally keep things moving at WordCamp Central. Find more about deputies in our Community Deputy Handbook. work together to audit, and edit outdated documents in the Community team handbooks and any related documentation pages, so that they provide accurate and up-to-date information for our community members.

What are the documents that we will be editing?

We should audit, review, and edit the following documents in our Community team handbook:

Since the community team actively works on the Learn WordPress project, it would help to review and make changes to the Learn WordPress handbook as well – if we have the bandwidth.

When do we do it?

I propose that we test this out by organizing an initial sprint exactly two weeks later on May 25th – which is also known as the Towel Day (no points for guessing – I’m a Douglas Adams fan! 🙈). If the initial sprint goes well, we can consider organizing multiple sprints throughout the rest of the year. Community members can work on editing the documentation pages at their own convenience throughout the course of the day.

Who can participate/Who edits the docs?

This initiative is open to all! Many Community deputiesDeputy Community Deputies are a team of people all over the world who review WordCamp and Meetup applications, interview lead organizers, and generally keep things moving at WordCamp Central. Find more about deputies in our Community Deputy Handbook. have edit access to the Make/Community site, they can perhaps edit the documents directly. Other community already members can propose changes in a shared Google doc which can later be merged with the main document.

How do we do it?

It would help to keep track of all the documents and their changes in spreadsheets, or using collaboration tools such as TrelloTrello Project management system using the concepts of boards and cards to organize tasks in a sane way. This is what the make.wordpress.com/marketing team uses for example: https://trello.com/b/8UGHVBu8/wp-marketing.. Perhaps, before the sprint day, a few deputies can do a pre-event sweep to identify the docs that need to be edited, and encourage contributors to work on those selected documents? Contributors can use a shared Google sheet to update the status of the edits they made and the work they did. We can use the #community-team SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/. channel to coordinate the efforts. The efforts can be spread out throughout the day so that folks can work at their own pace.

Following the event, we publish a recap post to share about the changes that were made during the sprint. If it is successful, we can probably repeat the event later and perhaps even consider organizing regular documentation editing sprints (either once per quarter or once every month).

Request for feedback

  • First of all, what do you think about this idea and the proposed format? Is this something the community team should carry out?
  • Do you know of any specific documents from our handbook that need edits? If so, please share them in the comments.
  • The biggest question: How do we track progress – both contributions from individual community members and changes made to the documents?

Please share your feedback by May 20th (Thursday).

#documentation-sprint #community-team

Community Team Meeting agenda for 2021-05-06

The Community Team bi-weekly meeting is happening today. The meeting is meant for all contributors on the team and everyone who is interested in taking part in some of the things our team does. Feel free to join us, even if you are not currently active in the team!

Asia-Pacific / EMEA friendly meeting: 2021-05-06 12:00
Americas friendly meeting:
2021-05-06 21:00

Below is a preliminary agenda for the meeting. If you wish to add things you’d like bring to into discussion, comment below or reach out to team reps @sippis or @kcristiano. It does not need to be a blog post yet, the topic can be discussed during the meeting nevertheless. We use the same agenda for both meetings.

Preliminary agenda

DeputyDeputy Community Deputies are a team of people all over the world who review WordCamp and Meetup applications, interview lead organizers, and generally keep things moving at WordCamp Central. Find more about deputies in our Community Deputy Handbook. / MentorMentor Someone who has already organised a WordCamp and has time to meet with their assigned mentee every 2 weeks, they talk over where they should be in their timeline, help them to identify their issues, and also identify solutions for their issues. / Contributor check-ins

What have you been doing and how is it going? What you got accomplished after the last meeting? Are there any blockers? Can other team members help you in some way?

Highlights

Youth Working Group
Youth Working Group works together to provide resources to event organizers of kids based events. They are always welcoming new contributors! Join the group in their next meeting on Tuesday, May 11, 2021, at 1400 UTC in #community-team channel.

Contributor Working Group
This group is working towards creating a comprehensive, centralized location for all Contributor information that will help encourage all Contributors and Contributor Event Planners. This group also welcomes all new contributors who want to help! Follow #wpcontributors tag in our blog to hear about upcoming meetings.

Diverse Speaker Training Working Group
This group supports meetupsMeetup Meetup groups are locally-organized groups that get together for face-to-face events on a regular basis (commonly once a month). Learn more about Meetups in our Meetup Organizer Handbook. and WordPress events to run a workshop that will help increase the number of speaker applications from people from marginalized and underrepresented groups. This group as well is welcoming new contributors. Follow #wpdiversity tag in our blog to hear about upcoming meetings.

New and ongoing discussions

Discussing the path to in-person WordCamps
Throughout the pandemic, the team has maintained the safety and health of the community as the highest priority, and this has not changed. To that end, and knowing that this is a complex discussion, the Community team invites you to share your thoughts on how the WordPress community can safely move back to in-person WordCamps.

Discussion: Companies who run competitive ads against WordPress and apply to sponsor WordCamps
Recently, a WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. organizing team raised a question to Community DeputiesDeputy Community Deputies are a team of people all over the world who review WordCamp and Meetup applications, interview lead organizers, and generally keep things moving at WordCamp Central. Find more about deputies in our Community Deputy Handbook. about a potential sponsor’s product, a WordPress derivative, being promoted in competition with WordPress and putting WordPress in an unflattering light. This question naturally prompted some discussion around where our expectations could be clarified to address WordPress derivatives and how they are promoted by sponsors, speakers, and organizers.

Feedback time in this discussion has ended, but we can discuss it in brief if someone has something in mind.

WordCamp Europe plans
WordCamp Europe Online is coming in a month and the team has the opportunity to host some content during the event if we’d like to. Timi will put a more detailed post out there tomorrow, but here are the basics so everyone can start to think of possible ideas for the content.

We can host a workshop or two during the event days if we’d like to, to showcase or help related to our team. We can submit the workshop applications until Friday next week. Another opportunity we’ll have during the WCEUWCEU WordCamp Europe. The European flagship WordCamp event. days is to have a few zoom session, which can be more unformal. For example to help onboard new contributors, have kind of office hoursOffice Hours Defined times when the Global Community Team are in the #community-events Slack channel. If there is anything you would like to discuss – you do not need to inform them in advance.You are very welcome to drop into any of the Community Team Slack channels at any time. hosted by deputiesDeputy Community Deputies are a team of people all over the world who review WordCamp and Meetup applications, interview lead organizers, and generally keep things moving at WordCamp Central. Find more about deputies in our Community Deputy Handbook. to answer all questions related to events… we can do anything really if we’d like to!

Open floor

Opportunity to bring things into discussions that weren’t on the meeting agenda and if anyone has something they would like to share with the team. If you have a topic in mind before the meeting, please add it into the comments of this post.

Hope to see you on Thursday, either on Asia-Pacific / EMEA or Americas friendly version of the meeting!

#meeting-agenda, #team-chat, #team-meeting

Tuesday Trainings: All About Community Deputies

This year we’ve changed the format of Tuesday Trainings to better get directly at the issues that seem to be on the minds of folks in our community. How are we doing that? Great question. We’re either seeking to answer commonly asked questions or address commonly heard complaints, concerns, and confusions.

If there’s a question you’d like to see answered or a topic you’d like to see discussed, please share it in the comments or email me at support@wordcamp.org with the subject line Tuesday Trainings. Now onto this week’s topic.

The WordPress Community Team is well known for hosting WordPress events around the world. Whether in-person or online, since 2006, volunteer organizers have hosted incredible events that connect WordPress enthusiasts to each other, inspire them to do more with WordPress, and encourage people to contribute back to the project.

Community organizing, however, is a multi-faceted world of wonders. Beyond the logistics of organizing an event, community organization involves excellent leadership skills, as well as knowledge of marketing, project and program management, and much, much more. 

So how is it possible that the WordPress Community team regularly welcomes new event organizers, many who may not have any previous experience?

It’s in large, large part thanks to the amazing people we call Community DeputiesDeputy Community Deputies are a team of people all over the world who review WordCamp and Meetup applications, interview lead organizers, and generally keep things moving at WordCamp Central. Find more about deputies in our Community Deputy Handbook.: WordPress meetupMeetup Meetup groups are locally-organized groups that get together for face-to-face events on a regular basis (commonly once a month). Learn more about Meetups in our Meetup Organizer Handbook. and/or WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. organizers who enjoyed organizing so much, they wanted to help others around the world! 

Who are the Community Deputies?

Community deputies are organizers themselves, and many continue to be very active in their local communities. They participate in extra training around best open sourceOpen Source Open Source denotes software for which the original source code is made freely available and may be redistributed and modified. Open Source **must be** delivered via a licensing model, see GPL. community building practices, and how the Community Team brings that to WordPress. This training, combined with their familiarity with the WordCamp and/or meetup chapter program, allows them to become experts in how to bring WordPress enthusiasts together.

Community deputies are, unsurprisingly, people-oriented. From everyday decisions to complex situations, deputiesDeputy Community Deputies are a team of people all over the world who review WordCamp and Meetup applications, interview lead organizers, and generally keep things moving at WordCamp Central. Find more about deputies in our Community Deputy Handbook. are guided by what is in the best interests of the WordPress community. Deputies frequently reflect on what would make things easier for contributors, and how to better support them.

Ok, but what exactly do Community Deputies do?

Community Deputies Deputies are charged with three areas of responsibility:

  1. Tackling an ongoing, regular list of tasks.
  2. Training, guiding, and mentoring WordPress communities and organizers
  3. Advising on direction and future of the Community team

The Community Team has a range of routine tasks that help keep everything moving slowly. This includes things like vetting applications for meetup groups and WordCamps, or sending Zoom accounts to meetup organizers. There are a number of queues that deputies maintain daily. For a full list of tasks, check out our deputy handbook.

In addition to welcoming and orienting Meetup and WordCamp organizers, Deputies are also around to help answer any and all questions from organizers around the world. There are a number of common questions (check out other Tuesday Trainings to see some of those questions and answers), and deputies leverage their training and experience to give the best answers! Deputies routinely help with topics like how to sustainably expand an organizing team, how to diversify a speaker line up, or simply how to start a local community.

Sometimes, those questions can get pretty tricky, for example, questions around how help a potential sponsor change their licence to be GPLGPL GPL is an acronym for GNU Public License. It is the standard license WordPress uses for Open Source licensing https://wordpress.org/about/license/. The GPL is a ‘copyleft’ license https://www.gnu.org/licenses/copyleft.en.html. This means that derivative work can only be distributed under the same license terms. This is in distinction to permissive free software licenses, of which the BSD license and the MIT License are widely used examples.-friendly. In many of these cases, deputies will work together to discuss and to provide the strongest community-driven responses. 

Supporting a global community allows deputies to have a broader view of the Community team and how programs are functioning. When deputies see areas for improvement, they’ll suggest them! Deputies will also bring up, discuss, and help decide bigger, whole program decisions. A great example of this is our work with exploring how to move back to in-person events

Of course, deputies rely on lots of collaboration and feedback organizers, WordCamp mentorsMentor Someone who has already organised a WordCamp and has time to meet with their assigned mentee every 2 weeks, they talk over where they should be in their timeline, help them to identify their issues, and also identify solutions for their issues., event sponsors, volunteers, and attendees to do all of this incredible work! Across discussions and projects, deputies regularly invite participation from any WordPress community member. 

Can I be a Community DeputyDeputy Community Deputies are a team of people all over the world who review WordCamp and Meetup applications, interview lead organizers, and generally keep things moving at WordCamp Central. Find more about deputies in our Community Deputy Handbook.

Any WordPress organizer with experience and who is in good standing with the program can be a Community Deputy. To learn more about being a Community Deputy, check out the handbook. When you’re ready, submit an application! We’ll get back to you as soon as possible. 

Want to learn more? Come join us in the #community-events or #community-team channels in the Making WP SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/.! We’re super friendly people, so come say hi.  

Thank you @hlashbrooke, @sippis, @kcristiano for helping to write this week’s Tuesday Training.

#tuesdaytrainings

Request for feedback: Review for the dedicated deputy communication channel

After the discussion on my proposal about a dedicated communication place for deputies, we agreed to experiment with a private #community-deputies channel in SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/.. In the discussion, we also agreed to do a public review after three and six months to see how the channel has worked and decide its continuation. The channel was created in December, so it’s time for the first review.

The purpose of the channel is to be a safe place for all deputiesDeputy Community Deputies are a team of people all over the world who review WordCamp and Meetup applications, interview lead organizers, and generally keep things moving at WordCamp Central. Find more about deputies in our Community Deputy Handbook. to discuss sensitive and private aspects of our work, get peer-support when needed and ask second opinions for event applications. It’s not meant for discussions that could take place in public forums like this blog, #community-team or #community-events channel.

Guidelines for the channel are:

  • As we all are busy and have an abundance of unread notifications, please avoid irrelevant chatter.
  • Help to create a safe and welcoming space for all deputies. Be empathetic and help answer questions when you can!
  • If you feel that the discussion should take place in a public forum, say it and help to move the discussion to the #community-team channel or Community Team blog.
  • Any decision making that will affect the broader community will be made in public. Help others be aware of when they might be making a decision that should happen after public discussion.

As this year has continued being really strange, I think we really can’t use many numeric metrics while reviewing the channel. That’s why I’d like us to have an open, free form, discussion. Here are some questions to help start that discussion:

  1. Has there been discussion about topics that should have been taken place in public forums instead?
  2. Have you got help with some issue in the channel, which you’d normally handled by yourself or asked help from another deputyDeputy Community Deputies are a team of people all over the world who review WordCamp and Meetup applications, interview lead organizers, and generally keep things moving at WordCamp Central. Find more about deputies in our Community Deputy Handbook. in a private message?
  3. Has the channel helped you feel more connected to the team?
  4. In general, what is your feeling about the discussion that has taken place on the channel?
  5. Should we continue to keep using a private deputy channel?

Active deputies, please share your thoughts and raise new important questions to the discussion. This is also an open invitation for all community members to ask questions about the channel, which could help us with the review.

Discussion is open until 2021-03-29. If the result of the review looks like there’s no justification for private working space for deputies, the channel will be shut off at the beginning of April. In case the experiment continues, we will do another public review in three months.

Thanks to @angelasjin, @andreamiddleton and @kcristiano who helped with this post.

#slack

Community Team 2021 Goals Summary

Toward the end of last year, the global community teamGlobal Community Team A group of community organizers and contributors who collaborate on local events about WordPress — monthly WordPress meetups and/or annual conferences called WordCamps. requested suggestions for Community team goals for 2021! To help sort through all the many, excellent goals received, and to give more information to tasks, the Community team held open discussion sessions throughout January. Major kudos to all the community deputiesDeputy Community Deputies are a team of people all over the world who review WordCamp and Meetup applications, interview lead organizers, and generally keep things moving at WordCamp Central. Find more about deputies in our Community Deputy Handbook. and members who participated! 

The community suggested a total of 33 goals, which deputiesDeputy Community Deputies are a team of people all over the world who review WordCamp and Meetup applications, interview lead organizers, and generally keep things moving at WordCamp Central. Find more about deputies in our Community Deputy Handbook. have sorted into five, overarching goals:   

  • Improve communication within the Community team
  • Support event organizers
  • Increase training and support for deputies and mentorsMentor Someone who has already organised a WordCamp and has time to meet with their assigned mentee every 2 weeks, they talk over where they should be in their timeline, help them to identify their issues, and also identify solutions for their issues.
  • Revisit and improve tools and resources
  • Give visibility, support, and appreciation to contributors

Additionally, goals were sorted into two categories: 

Ongoing focus areas: A number of suggested goals centered around building stronger team culture, or areas that require ongoing support and teamwork.

Action Items for 2021: A number of goals were task-based, action items that support ongoing focus areas. Deputies gave thought to which action items could be addressed in the first versus second half of this year.

Many of these goals are big, ambitious goals, and while The Community team hopes to make as much progress as possible, the team also knows that things may not happen as planned. The team will revisit these goals after Q2 2021 to reassess action items for the remainder of the year. 

Help the Community Team achieve our 2021 goals!

Are you interested in helping us out this year? Awesome! Here are some suggested next steps: 

  1. Click on “Read more” below to learn more about our 2021 goals. 
  2. Share in comments the top three items you are interested in contributing to.
  3. Participate in the next Community Team meeting on February 18, 2021, 11:00 UTC and February 18, 2021, 20:00 UTC in the #community-team channel on Slack to connect with other contributors working on similar goals. 

If you would like to see more context for these goals, please visit the public Trello board

The Community team will also need contributors to coordinate and organize efforts! If you have the time to take on this role, please share in comments which goals you would like to help lead. 

Thank you to @sippis, @harishanker, @afshanadiya, @nao, @andreamiddleton, @camikaos for helping to write this summary!

Read on to learn all about our 2021 goals in more detail! 

Continue reading

#community-team, #goals, #meta-wordcamp, #props

Community Team Chat Agenda | January 7, 2021

Hello Team!

Our bi-monthly Community Team chat is happening this Thursday, 07 January 2021. Meeting times are detailed below. We use the same agenda for both meetings in order to include all time zones.

Asia-Pacific / EMEA friendly: Thursday, January 7, 2021, 11:00 UTC

Americas friendly: Thursday, January 7, 2021, 20:00 UTC

DeputyDeputy Community Deputies are a team of people all over the world who review WordCamp and Meetup applications, interview lead organizers, and generally keep things moving at WordCamp Central. Find more about deputies in our Community Deputy Handbook./MentorMentor Someone who has already organised a WordCamp and has time to meet with their assigned mentee every 2 weeks, they talk over where they should be in their timeline, help them to identify their issues, and also identify solutions for their issues. check-in

What have you been doing and how is it going?

P2P2 P2 or O2 is the term people use to refer to the Make WordPress blog. It can be found at https://make.wordpress.org/. posts needing review/feedback

  • Global Sponsorship Update – Courtney P.K. – https://make.wordpress.org/community/2020/12/18/global-sponsorship-update/
  • Recap of Contributor Working Group on Dec. 16, 2020 – Christina Workman – https://make.wordpress.org/community/2020/12/20/recap-of-contributor-working-group-on-dec-16-2020/
  • Diverse Speaker Training Group (#wpdiversity) 2020 Year-End Report – Jillbinder – https://make.wordpress.org/community/2020/12/21/diverse-speaker-training-group-wpdiversity-2020-year-end-report/
  • Tuesday Trainings: Diverse Speaker Training Workshop Part 4 – Cami Kaos – https://make.wordpress.org/community/2020/12/22/tuesday-trainings-diverse-speaker-training-workshop-part-4/
  • Contributor Working Group Agenda | January 6 2021 – Christina Workman – https://make.wordpress.org/community/2021/01/05/contributor-working-group-agenda-january-6-2021/

Highlighted P2 posts

  • https://make.wordpress.org/community/2021/01/04/community-team-goals-2021-open-discussion-sessions/ – Angela
  • https://make.wordpress.org/community/2020/12/01/program-wide-payment-and-contract-intermission-december-19-2020-january-3-2021/ – Cami
  • Community Team Reps for 2021 announced – https://make.wordpress.org/community/2021/01/07/community-team-reps-for-2021/ – Mary

Please add any additional items to this agenda by commenting on this post as needed.

#community-team, #deputy-chat, #team-chat

Community Team Chat Agenda | December 17, 2020

Hello Team!

Our bi-monthly Community Team chat is happening this Thursday, 17 December 2020. Meeting times are detailed below. We use the same agenda for both meetings in order to include all time zones.

Asia-Pacific / EMEA friendly: 17 December 2020, 11:00 AM UTC

Americas friendly: 17 December 2020, 20:00 UTC

DeputyDeputy Community Deputies are a team of people all over the world who review WordCamp and Meetup applications, interview lead organizers, and generally keep things moving at WordCamp Central. Find more about deputies in our Community Deputy Handbook./MentorMentor Someone who has already organised a WordCamp and has time to meet with their assigned mentee every 2 weeks, they talk over where they should be in their timeline, help them to identify their issues, and also identify solutions for their issues. check-in

What have you been doing and how is it going?

Announcements

P2P2 P2 or O2 is the term people use to refer to the Make WordPress blog. It can be found at https://make.wordpress.org/. posts needing review/feedback

Highlighted P2 posts

Please add any additional items to this agenda by commenting on this post as needed.

#community-team, #meeting-agenda, #team-chat

Community Deputy check-in results and sum-up

In recent weeks, all Community Team DeputiesDeputy Community Deputies are a team of people all over the world who review WordCamp and Meetup applications, interview lead organizers, and generally keep things moving at WordCamp Central. Find more about deputies in our Community Deputy Handbook. were contacted personally through SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/., and asked to provide feedback on contributions to the Community Team in 2020. Deputies were also asked about their plans for contribution in 2021, and how team reps and fellow deputies could provide better support.

The check-in was done with three things in mind: to know how many active Community deputiesDeputy Community Deputies are a team of people all over the world who review WordCamp and Meetup applications, interview lead organizers, and generally keep things moving at WordCamp Central. Find more about deputies in our Community Deputy Handbook. will continue in 2021, if and where there is need for more training, and to get feedback on how to improve the deputyDeputy Community Deputies are a team of people all over the world who review WordCamp and Meetup applications, interview lead organizers, and generally keep things moving at WordCamp Central. Find more about deputies in our Community Deputy Handbook. experience. The number side of results is also meant for tracking deputy engagement long term, as the Community Team expressed interest in regular check-ins.

In this post, I’ll be sharing a summary of results and general conclusions.

Response rate and deputy balance

All 35 active deputies were contacted, and 25 (71%) of them answered in a given time (one week). From those 25 deputies, 24% (6) are fully sponsored, 32% (8) are partially sponsored and 44% (11) are contributing on a  voluntary basis.

Time contributed

It’s worth noticing that deputies are very active contributors on the wider WordPress project. From all who responded, 60% (15) answered that they contribute to other teams. Over half of deputies contributing to other teams also contribute to more than one team outside of Community.

The year 2020

Deputies estimated that during the year 2020 they have contributed a total of 1051 hours monthly to the Community Team.

Number of deputiesTotal hours estimatedOn average per deputy
Fully sponsored6650108
Partially sponsored816421
Fully volunteer1123722
All25105142

The year 2021

Deputies were also asked to estimate how much time they plan on contributing to the Community Team per month in 2021.

They estimated that they would contribute 906 hours per month in total, around 36 hours on average per deputy. The estimates predict an approximately 14% decrease in contributed time when compared to this year. 

Total hoursOn average per deputyDifference in hours from 2020(% change)
Fully sponsored600100-50 (-7%)
Partially sponsored164210 (+/-0%)
Fully volunteer14213-95 (-40%)
All90636-145 (-14%)

Ways to contribute

Deputies were asked to tell how they have contributed to the Community team during 2020 and in which way they would like to contribute during next year. Deputies had a pre-formed list of options to choose from and a free field to list other ways that were missing from the list. Options were the same for both years and deputies were allowed to select as many options as they liked.

20202021
MeetupMeetup Meetup groups are locally-organized groups that get together for face-to-face events on a regular basis (commonly once a month). Learn more about Meetups in our Meetup Organizer Handbook. application vetting1816
WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. application vetting1318
WordCamp mentoring1218
Local community mentoring1619
Financial aspects (Sponsorship wrangling, WPCSWordPress Coding Standards A collection of PHP_CodeSniffer rules (sniffs) to validate code developed for WordPress. It ensures code quality and adherence to coding conventions, especially the official standards for WordPress Core., payments)913
Triaging HelpScout1013
Developing Community Team (Writing proposals or comments on the P2P2 P2 or O2 is the term people use to refer to the Make WordPress blog. It can be found at https://make.wordpress.org/., etc)1614
Participation on a working group1013

The following observations were made from the answers:

  • 56% of deputies wish to contribute in more ways than they had this year
  • 16% of deputies want to contribute in fewer ways than they have this year
  • Routine, administrative tasks, like triaging HelpScout, are not popular ways to contribute amongst fully volunteer deputies. Instead, they prefer to contribute to local communities.
  • More deputies wish to work with local communities and events during 2021
  • Partially volunteered deputies expressed interest in routine, administrative tasks during 2021

Estimates on tools

Deputies were asked to estimate when they last participated in a discussion or used tools that are specific to deputy work. This part of the results is for historical analysis, rather than measuring how the team or individuals did in 2020.

This monthLast monthIn the last 3 monthsIn the last 6 monthsThis yearNot this year
Attended a Community Team bi-weekly meeting1432123
Posted or commented on the Community Team blog1432312
Logged in to HelpScout1350232
Logged in to WordCamp CentralWordCamp Central Website for all WordCamp activities globally. https://central.wordcamp.org includes a list of upcoming and past camp with links to each.1712320

Observations from open questions

Deputies were asked to answer a few open questions: where they feel their contribution is most impactful, what team reps could do to better support deputy work, and if there are any blockers in contributions to the team.

Some observations can be made from responses to these questions:

  • Almost all of the deputies feel that their contribution is most impactful when mentoring event organisers and local communities.
  • Only a handful and mostly experienced deputies mentioned things related to Community Team management (proposals, team development, mentoring others, documentation etc.) as contributions that they feel are impactful.
  • Nearly half of the deputies felt that they had received enough support from team reps and fellow deputies.
  • Some deputies felt that the Community Team should do more outreach, frequent updates on what the team is doing, and highlight project-wide updates with the team more often.
  • Some things in the team are moving too fast or too much information is put out in a short period, making it challenging to follow with everything happening, especially for fully volunteer deputies.
  • There were suggestions for how tools and work procedures could be improved. For example, having shifts could help deputies maintain a regular cadence for routine tasks.
  • Deputies that found writing proposals most impactful wished for more active engagement from other deputies on Community Team blog posts, and help in getting more voices heard from the wider community.
  • Almost all full volunteer deputies have had time allocation challenges, because of COVID-19 implications or other things happening in their personal life.

Any follow up thoughts?

Did these results raise some questions, thoughts, additional observations or interpretations? Was there anything that came up in these results that you think we need to discuss in greater detail? Please share your mind freely on the comments! Please share your thoughts before 2021-01-07.

Big thanks to @angelasjin and @courtneypk who did the deputy check-ins with me and helped with this post!

I’d also like to use this opportunity to thank a few fellow deputies that are going to take a break from deputy duties. @francina and @bph have been long-term deputies developing the team, a great inspiration to others and really valued members of the team. Thank you for all your contributions! Luckily we still get to collaborate on other aspects of the Community Team and wider WordPress project.

#deputies, #community-deputies, #community-team, #deputy-check-in

Contributor Working Group Agenda | December 16 2020

Here is the Agenda for our meeting on Wednesday, December 16, 2020 at 20:00 UTC in the #community-team channel in SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/.. As always, you can add comments to the meeting afterwards, and/or add comments to the recap post.

Agenda

  1. Team check-in: How is everyone?
  2. Meet the Leads
  3. Review TrelloTrello Project management system using the concepts of boards and cards to organize tasks in a sane way. This is what the make.wordpress.com/marketing team uses for example: https://trello.com/b/8UGHVBu8/wp-marketing. and Google Drive
  4. Questions for me?
  5. Next steps: Relax, Refresh, Recharge

#WPContributors

#wpcontributors