Hi, I’m Sabina Ionescu, a member of the WordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. Europe Communications Team, and we have a project that we’d love your feedback on. Here goes:
Supporting local WordCamps
If you are a local meetup Meetup groups are locally-organized groups that get together for face-to-face events on a regular basis (commonly once a month). Learn more about Meetups in our Meetup Organizer Handbook./WordCamp organizer, at some point, you might have faced at least one of these challenges:
- Not finding enough sponsors for the local meetup
- Facing challenges for WordCamp fundraising
- Having trouble attracting WordCamp speakers
- Not enough WordCamp tickets sold or tickets selling slower than expected
In 2017, the WordCamp Europe Communication team saw the opportunity to support local WordCamps around Europe. The @WCEurope Twitter account was used to promote local WordCamps and send our customized tweets expressing the needs of local WordCamps.
To send out a tweet like the one above required several actions like finding out which are the events of each month, identifying the lead organizer contact details, explaining how WCEU WordCamp Europe. The European flagship WordCamp event. team can help and finally posting the tweet a few weeks before the event.
Identifying Meetup/WordCamp needs
So far, this initiative was well received and the WCEU team plans to continue to show this support as we not only see the value in promoting WordCamps, but also the importance they have on building local European communities.
However, there are 50 countries in Europe with sometimes several WordCamps organized in the same country which makes the process of reaching out to local communities quite difficult to go on like before. That’s why we’ve come up with a proposal for managing this process better, which consists of two simple steps:
1. Collecting local communities details
We’ve prepared a form to collect community data (like Twitter official hashtag, Twitter handle, lead organizer’s name) and keep it for further reference for both #Communications and #Community teams. Please take a look at it and comment below this article with your ideas and suggestions:
2. Getting in touch with the WCEU team
Unlike the form above where we collect info needed for promoting communities (like hashtags, Twitter handles, etc.), we’ve also prepared a way of them to directly get in touch with the WCEU team. This form can be used by organizers or WordCamp mentors Event Supporter (formerly Mentor) is someone who has already organised a WordCamp and has time to meet with their assigned mentee every 2 weeks, they talk over where they should be in their timeline, help them to identify their issues, and also identify solutions for their issues. to reach out to us. The idea behind this form is to be used when facing a challenge (i.e. “we need to sell more tickets”, “we need two more silver sponsors” etc.).
After your feedback, our suggestion is for these two links to go in the community handbooks/WordCamp guides and be included in the emails with the local organizers as well as with the mentors mentoring European WordCamps.
Local meetup/WordCamp details
Get in touch with WordCamp Europe
And that’s basically it! Hope this collective effort builds up into a database of local WordCamps that we’ll be able to use over the coming years to help strengthen WordPress communities across Europe. Also, this initiative could easily be replicated by other major WordCamps to support their closeby events.
We’ve notified @andreamiddleton about this and she mentioned @bph has a similar initiative in mind. Also, anyone who has a suggestion on how we could roll this is welcome to contribute!