Community Team Chat Agenda | Thursday, 6 June 2019

Hello Team!

Our bi-monthly Community Team chat is happening this Thursday, 6 June 2019. Meeting times are detailed below. We use the same agenda for both meetings in order to include all time zones.

Asia-Pacific / EMEA friendly: Thursday, June 6, 2019, 11:00 UTC

Americas friendly: Thursday, June 6, 2019, 20:00 UTC

Deputy check-in

What have you been doing and how is it going?

P2P2 P2 or O2 is the term people use to refer to the Make WordPress blog. It can be found at https://make.wordpress.org/. posts needing review/feedback

Highlighted P2 posts

Please add any additional items to this agenda by commenting on this post as needed.

#agenda

#meeting-agenda

Improving Speaker Section of Handbook – Slight Addition Suggestion

It would be amazing to have a line on this page of the handbook or the slides deck page that stated there can be no barriers to additional supplemental content. A lot of speakers post a link to their slides (handouts, etc) and this is amazing. However, having a speaker require a newsletter signup seems against most guidelines (just not explicitly written). It is hard to stop that speaker at a meetupMeetup All local/regional gatherings that are officially a part of the WordPress world but are not WordCamps are organized through https://www.meetup.com/. A meetup is typically a chance for local WordPress users to get together and share new ideas and seek help from one another. Searching for ‘WordPress’ on meetup.com will help you find options in your area. when they are the only one. Any thoughts?

Please comment on thoughts and concerns. I don’t mind helping to write this either. Just wanted to put it out there since I experienced it recently and it was rather uncomfortable.

Improving Deputy Training – Volunteers Needed!

Action required: If you’re an existing deputy and would like to help out with improving the deputy training materials, please read on and comment at the end.

One of the goals that has been set for the Deputy Program for this year is to improve our training materials:

Our current training process takes the form of an online course – this works well for disseminating information and making sure that new deputies have all the information they need. The issue is that it takes a long time to go through the answers submitted by each new deputy to make sure they understood everything correctly. It feels like the best way to improve the deputy training course is to edit all the quizzes to be multiple choice questions (so that they can be graded automatically and a 100% pass is required to move on to the next one), but then have a single quiz at the end that includes a number of long-form questions that require longer answers. This means that grading the course would only require manually doing it for a single quiz for each deputy – this would drastically cut down the time it would take to check these answers.

With that goal in mind, I have done an audit of the questions we ask in the deputy training course, the results of which you can see here. As a high-level summary, I noted the following info:

  • The training course consists of 21 lessons/quizzes.
  • There are 70 questions in total across all of the quizzes.
  • Only 20 of those questions can be auto-graded (i.e. they are mlutiple choice questions).
  • The other 50 questions are all open-ended and need to be manually checked in order to be graded.

With that in mind, the next step here is to update the quizzes to create new questions in each one that can be auto-graded. The original content was written predominantly by @andreamiddleton and it is still incredibly valuable, so we don’t want to edit that anywhere at this stage (unless you find areas where things need to be updated as our practices have changed).

As a general goal, it would be great to have 3-6 multiple choice questions for each lesson and then a set of 5-10 long-form questions for the final quiz that help to show how well folks understand the content. We should be able to use some of the existing long-form questions for that and only write a few more if required.

If you are an existing deputy and would like to help with this, please comment on this post to let me know that you’re keen and we can start working on it.

How can we better reach our community organizers

Recently there have been some concerns raised with staying in touch with our community organizers, specifically meetupMeetup All local/regional gatherings that are officially a part of the WordPress world but are not WordCamps are organized through https://www.meetup.com/. A meetup is typically a chance for local WordPress users to get together and share new ideas and seek help from one another. Searching for ‘WordPress’ on meetup.com will help you find options in your area. organizers:

  • It has been discovered that some meetup organizers are not receiving the meetup newsletter
  • The annual meetup survey has a fairly low open rate
  • Messages from meetup.com get marked as spam in some email clients

It might therefore be useful to look at how to better reach our community organizers, not just with the survey, but the monthly newsletters too!

Some ideas where proposed during recent community team chats:

  • @hlashbrooke considers the best solution to be to get all organiser’s usernames so we can track things properly, but then we can use our own platform for sending emails, which would be way more reliable.
  • @bph suggested using ‘bitly’ links to see how many actually follow links and reduce the information.
  • @andreamiddleton wondered how much pushback would we get if we started syncing meetup organizer emails between meetup.com and MailChimp.
  • @jillbinder pointed out that this is a circular problem: Any of the ways we have to inform organizers of new processes for communication relies on finding ways to communicate with organizers, which is the problem.

After some initial investigation @courtneypk has also found out that if members have chosen not to share their email addresses on meetup.com, they won’t appear in any MailChimp lists we create from there. This should alleviate any privacy concerns, however it might not solve the problem we’re experiencing.

We would really like to find a workable solution to effectively communicate with all our meetup organizers in a non-intrusive manner, so if you have any ideas or suggestions, or comments on the above, please do leave them in the comments below this post.

Community Team Chat Agenda | Thursday, 16 May 2019

Hello Team!

Our bi-monthly Community Team chat is happening this Thursday, 16 May 2019. Meeting times are detailed below. We use the same agenda for both meetings in order to include all time zones.

Asia-Pacific / EMEA friendly: Thursday, May 16, 2019, 11:00 UTC

Americas friendly: Thursday, May 16, 2019, 20:00 UTC

Deputy/mentor check-in

What have you been doing and how is it going?

P2P2 P2 or O2 is the term people use to refer to the Make WordPress blog. It can be found at https://make.wordpress.org/. posts needing review/feedback

Please add any additional items to this agenda by commenting on this post as needed.

#agenda, #meeting-agenda

Community Team Chat Agenda | Thursday, 2 May 2019

Hello Team!

Our bi-monthly Community Team chat is happening this Thursday, 2 May 2019. Meeting times are detailed below. We use the same agenda for both meetings in order to include all time zones.

Asia-Pacific / EMEA friendly: Thursday, May 2, 2019, 11:00 UTC

Americas friendly: Thursday, May 2, 2019, 20:00 UTC

Deputy & Mentor check-in

What have you been doing and how is it going?

P2P2 P2 or O2 is the term people use to refer to the Make WordPress blog. It can be found at https://make.wordpress.org/. posts needing review/feedback

Highlighted P2 posts

Please add any additional items to this agenda by commenting on this post as needed.

#agenda, #meeting-agenda

Meetup Organiser Newsletter emails

Recently, in discussions with a few meetupMeetup All local/regional gatherings that are officially a part of the WordPress world but are not WordCamps are organized through https://www.meetup.com/. A meetup is typically a chance for local WordPress users to get together and share new ideas and seek help from one another. Searching for ‘WordPress’ on meetup.com will help you find options in your area. organisers, I’ve discovered that it appears that Meetup Organiser Newsletter emails are not being sent to all persons assigned as meetup organisers.

  • The first person who was assigned as co-organiser of our Cape Town meetup (besides the WordPress user) does receive the newsletter
  • Myself and another co-organiser do not, and have never received these emails.
  • This was brought to light when, in a separate discussion in a WordPress related SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/., another meetup organiser indicated he has also never received the meetup organiser newsletter.

We put quite a bit of effort into the monthly newsletters and if folks are not receiving them, it could pose a problem. For example, if we use the newsletter to highlight discussions around guideline changes (eg the recent logos in slides guidelines, which was discussed in a previous post) and meetup organisers are not receiving these emails, they may feel left out of the decision making process.

I’d like to propose a little investigation into this, perhaps by emailing a selection of recent meetup organisers via our HelpScout instance, and determining how wide spread this problem is. Once we can determine a) if there is a problem and b) where it lies, we can look into resolving it.

I’m happy to move forward on this, if it is something the community agrees we should look into. I’m also open to suggestion as to the best way to achieve this.

Community Team Chat Agenda | Thursday, 18 April 2019

Hello Team!

Our bi-monthly Community Team chat is happening this Thursday, 18 April 2019. Meeting times are detailed below. We use the same agenda for both meetings in order to include all time zones.

APAC / EMEA friendly: Thursday, April 18, 2019, 11:00 UTC

Americas friendly: Thursday, April 18, 2019, 20:00 UTC

Deputy check-in

What have you been doing and how is it going?

P2P2 P2 or O2 is the term people use to refer to the Make WordPress blog. It can be found at https://make.wordpress.org/. posts needing review/feedback

Highlighted P2 posts

Please add any additional items to this agenda by commenting on this post as needed.

#agenda, #meeting

Organizer best practices: paths to leadership, or 11 ways to help your local meetup

As you all probably know, the global community team recommends a flat organizational structure for local WordPress community groups. Because open sourceOpen Source Open Source denotes software for which the original source code is made freely available and may be redistributed and modified. Open Source **must be** delivered via a licensing model, see GPL. projects depend on a large, diverse group of contributors to collaborate and iterate quickly, we encourage that community organizers “always be recruiting” (and welcoming, and training) new leaders.

When there are lots of people with leadership experience in a community, local organizers can take more breaks and avoid burnout. As new leaders join the community, they bring new ideas, perspectives, and methods. Because organizers tend to organize for people like themselves, recruiting a diverse group of leaders is especially important — so that the community can take into account a broader spectrum of backgrounds, needs, interests, and lived experience.

OK sure but how?

Most people are on board with the *idea* of a large, diverse leadership team but struggle with recruiting. And that’s not really a surprise! Not all organizations are as open to new leaders as ours, so even constant repetition that “we’re always looking for more organizers” at every meetupMeetup All local/regional gatherings that are officially a part of the WordPress world but are not WordCamps are organized through https://www.meetup.com/. A meetup is typically a chance for local WordPress users to get together and share new ideas and seek help from one another. Searching for ‘WordPress’ on meetup.com will help you find options in your area. event might not result in people stepping forward.

One way to make the recruitment process more gentle and perhaps less intimidating is to offer a gradual path to leadership. Many groups have found success with inviting people to help out with smaller, accessible tasks at first. Small contributions can lead to more complex jobs as the volunteer’s confidence and understanding of the group continues to grow.

Here are 11 ways to contribute to your local WordPress meetup, which can also serve as a graceful path to community leadership:

  1. spread the word about the meetup (sharing photos on social media, word of mouth, flyers, blog posts, etc)
  2. greet & welcome new attendees
  3. take attendance (if your group keeps a record of who actually attended the event)
  4. deliver opening or closing remarks (easier if the points to cover are written down)
  5. facilitate a round-table discussion
  6. give a presentation
  7. help find a free venue
  8. record & post a presentation to WordPress.tv
  9. organize refreshments
  10. suggest or recruit speakers
  11. organize an event series

Add to the list

Community organizers, speak out! What can meetup members do to help your group thrive, which aren’t listed above? What does the path to leadership look like in your home community?

Once we collect as many examples as possible, we can create a new Meetup Organizer Handbook page to share these suggestions with current and new Meetup organizers. Please share your ideas and experiences in a comment on this post!

#leadership, #meetups-2, #organizer-best-practices

Community Team Chat Agenda | Thursday, 4 April 2019

Hello Team!

Our bi-monthly Community Team chat is happening this Thursday, 4 April 2019. Meeting times are detailed below. We use the same agenda for both meetings in order to include all time zones.

Asia-Pacific / EMEA friendly: Thursday, April 4, 2019, 11:00 UTC

Americas friendly: Thursday, April 4, 2019, 20:00 UTC

Deputy check-in

What have you been doing and how is it going?

P2P2 P2 or O2 is the term people use to refer to the Make WordPress blog. It can be found at https://make.wordpress.org/. posts needing review/feedback

Highlighted P2 posts

Please add any additional items to this agenda by commenting on this post as needed.

#agenda, #meeting-agenda