Life-threatening allergies

Due to the COVID-19 pandemic, most WordPress events are online. Please refer to our online events handbook.

For communities where COVID-19 has been more effectively contained or have easy access to COVID-19 vaccination and/or testing, returning to hosting an in-person meetupMeetup Meetup groups are locally-organized groups that get together for face-to-face events on a regular basis (commonly once a month). Learn more about Meetups in our Meetup Organizer Handbook. event is possible, with caution, using the resources provided. If you plan to move forward with an in-person meetup, you must use the provided checklist .

If an attendee shares that they have a life-threatening allergy as part of the registration process, the WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. organizing team should reach out to the attendee right away to find out what kind of arrangements will be necessary to make a safe environment for the attendee.

If the allergy is food-related, organizers should inform the caterer or food vendor(s) of the allergy, and request a list of ingredients for all the food that will be served at the event. Depending on the severity of the allergy, it may be necessary to purchase special food for the affected attendee, and even to ensure that none of the food served at the event includes a certain ingredient.

The venue contact should also be informed that someone with a life-threatening allergy will be on site. The WordCamp organizing team should make sure the volunteer staff knows how to call emergency services in case of emergency. The attendee’s name should not be shared with volunteers or vendors without the attendee’s permission.

If you have questions about how to ensure that an attendee with life-threatening allergies is safe at your event, email support@wordcamp.org and a community team deputyDeputy Community Deputies are a team of people all over the world who review WordCamp and Meetup applications, interview lead organizers, and generally keep things moving at WordCamp Central. Find more about deputies in our Community Deputy Handbook. will help.

 

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