In-Person Events During COVID-19

Due to the COVID-19 pandemic, WordPress events are online. Please refer to our online events handbook.

For communities COVID-19 has been more effectively contained, returning to hosting an in-person meetupMeetup All local/regional gatherings that are officially a part of the WordPress world but are not WordCamps are organized through https://www.meetup.com/. A meetup is typically a chance for local WordPress users to get together and share new ideas and seek help from one another. Searching for ‘WordPress’ on meetup.com will help you find options in your area. event is possible, with caution, using the resources provided. If you plan to move forward with an in-person meetup, you must use the provided checklist.

The guidelines in this handbook page refer to in-person events and could be subject to change, based on the prevailing global situation.

In January 2020, we saw many in-person gatherings of all kinds cancelled to prevent the spread of COVID-19. As such, many WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. organizers had to decide to either cancel, postpone, or convert their event to an online format. Even though many countries lifted restrictions by May 2020 (when this handbook page was originally published), as of July 2020, the situation around the world has deteriorated considerably, making it incredibly risky to hold in-person events across the world.

After some assessment, the Community Team has decided to continue with online-only WordCamps.

Community organizers of all types have shown incredible resiliency and creativity over these past few months. As we learn more about the ways in which our various parts of the world will approach gatherings in the future, our community will need to continue to work together to adapt and adjust our in-person get-togethers, when things get back to normal. With that in mind, we’ve put together a few guidelines for future in-person WordCamp planning.

  • In order to account for the financial impact of potential cancellations, all contracts must have zero cancellation fees and any deposit must be fully refundable.
  • Speakers must all be local. While this has the added benefit of strengthening your local community, this also helps to reduce any disruptions that may come from last-minute travel changes or restrictions.
  • In the event that an in-person event is no longer possible for your scheduled event date, organizers would be strongly encouraged to switch to an online event. It’s encouraged that the organization team discuss these expectations early on and lean on their mentors to help with any training or resources to prepare for this possibility.
  • To ensure the health and safety of everyone involved, all WordCamps will have a mentor assigned. The mentor will be directly involved with decisions regarding cancellations and respecting local health authorities.
  • Organisers must adhere to government mandates regarding the size of in-person meetings and other applicable laws.

Our recommendations on in-person events listed in this post are still tentative and could be subject to change, depending on the situation of the pandemic across the world.

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