Title: Data Handling Best Practices
Author: Andrea Middleton
Published: May 25, 2018

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# Data Handling Best Practices

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The WordPress open sourceOpen Source Open Source denotes software for which the 
original source code is made freely available and may be redistributed and modified.
Open Source **must be** delivered via a licensing model, see GPL. project thrives
on transparency. Whenever possible, we prefer to do all of our work in public, sharing
as much information as possible with the community and the project as a whole.

In our work to organize events that provide a fantastic attendee experience, however,
we collect personal data that must be kept safe.

All information collected on WordCamp.org is covered by the [WordPress.org Privacy Policy](https://wordpress.org/about/privacy/).
WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything
related to WordPress. They’re one of the places where the WordPress community comes
together to teach one another what they’ve learned throughout the year and share
the joy. [Learn more](https://central.wordcamp.org/about/). organizers are expected
to ensure the security and protection of the personal data that they have access
to.

When considering how to handle personal data, please be sure to always:

 * Only request personal information (in registration questions, speaker applications,
   etc) that the team absolutely needs to make the event a success.
 * Restrict access to information to a “need to know” basis within the organizing
   team.
 * Ensure that passwords to devices accessing information meet or exceed [security recommendations](https://make.wordpress.org/community/handbook/wordcamp-organizer/first-steps/web-presence/computer-security-best-practices/)
 * Shred hardcopy information when no longer required.
 * Delete spreadsheets or documents that contain personal data, as soon as they’re
   no longer needed for the organizing of the event.
 * Refuse to share information with any vendor whose data handling policies do not
   match or exceed [those of WordPress.org](https://wordpress.org/about/privacy/),
   or for any reason other than WordCamp organizing necessities.
 * [Notify us](https://make.wordpress.org/community/handbook/wordcamp-organizer/first-steps/web-presence/data-handling-best-practices/support@wordcamp.org?output_format=md)
   if you discover or suspect that the security of data collected via WordCamp.org/
   WordPress.orgWordPress.org The community site where WordPress code is created
   and shared by the users. This is where you can download the source code for WordPress
   core, plugins and themes as well as the central location for community conversations
   and organization. [https://wordpress.org/](https://wordpress.org/) has been compromised.

First published

May 25, 2018

Last updated

May 25, 2018

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