Data Handling Best Practices

We are currently updating the names of our contributor roles throughout our resources. The new role names are Community Team Event SupporterEvent Supporter Event Supporter (formerly Mentor) is someone who has already organised a WordCamp and has time to meet with their assigned mentee every 2 weeks, they talk over where they should be in their timeline, help them to identify their issues, and also identify solutions for their issues. (formerly MentorEvent Supporter Event Supporter (formerly Mentor) is someone who has already organised a WordCamp and has time to meet with their assigned mentee every 2 weeks, they talk over where they should be in their timeline, help them to identify their issues, and also identify solutions for their issues.), Community Team Program SupporterProgram Supporter Community Program Supporters (formerly Deputies) are a team of people worldwide who review WordCamp and Meetup applications, interview lead organizers, and keep things moving at WordCamp Central. Find more about program supporters in our Program Supporter Handbook. (formerly DeputyProgram Supporter Community Program Supporters (formerly Deputies) are a team of people worldwide who review WordCamp and Meetup applications, interview lead organizers, and keep things moving at WordCamp Central. Find more about program supporters in our Program Supporter Handbook.), and Program ManagerProgram Manager Program Managers (formerly Super Deputies) are Program Supporters who can perform extra tasks on WordCamp.org like creating new sites and publishing WordCamps to the schedule. (formerly Super DeputyProgram Manager Program Managers (formerly Super Deputies) are Program Supporters who can perform extra tasks on WordCamp.org like creating new sites and publishing WordCamps to the schedule.).

The WordPress open sourceOpen Source Open Source denotes software for which the original source code is made freely available and may be redistributed and modified. Open Source **must be** delivered via a licensing model, see GPL. project thrives on transparency. Whenever possible, we prefer to do all of our work in public, sharing as much information as possible with the community and the project as a whole.

In our work to organize events that provide a fantastic attendee experience, however, we collect personal data that must be kept safe.

All information collected on WordCamp.org is covered by the WordPress.org Privacy Policy. WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. organizers are expected to ensure the security and protection of the personal data that they have access to.

When considering how to handle personal data, please be sure to always:

  • Only request personal information (in registration questions, speaker applications, etc) that the team absolutely needs to make the event a success.
  • Restrict access to information to a “need to know” basis within the organizing team.
  • Ensure that passwords to devices accessing information meet or exceed security recommendations
  • Shred hardcopy information when no longer required.
  • Delete spreadsheets or documents that contain personal data, as soon as they’re no longer needed for the organizing of the event.
  • Refuse to share information with any vendor whose data handling policies do not match or exceed those of WordPress.org, or for any reason other than WordCamp organizing necessities.
  • Notify us if you discover or suspect that the security of data collected via WordCamp.org/WordPress.orgWordPress.org The community site where WordPress code is created and shared by the users. This is where you can download the source code for WordPress core, plugins and themes as well as the central location for community conversations and organization. https://wordpress.org/ has been compromised.

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