Title: Simple Venue Agreement Template
Author: Saurabh
Published: September 24, 2015
Last modified: January 29, 2026

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# Simple Venue Agreement Template

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Sometimes WordCamps are held at art galleries, union halls, and other places that
don’t regularly rent out their space and don’t have their own formal venue paperwork,
but we still need a signed agreement. Feel free to copy and modify one of these 
templates.

This document has two tabs: one for **[paid venues](https://docs.google.com/document/d/1rJ_mJiVu1rapJ2RvBco6fRTg0Z96uHVC8fqfPLw7r10/edit?tab=t.0)**,
and one for **[schools and other no-charge venues](https://docs.google.com/document/d/1rJ_mJiVu1rapJ2RvBco6fRTg0Z96uHVC8fqfPLw7r10/edit?tab=t.o0sgybfwwo81)**.
Please make a copy, keep the tab you need, and modify it for your event before collecting
a signature. Or you can use the text version below.

[Venue Agreement](https://docs.google.com/document/d/1rJ_mJiVu1rapJ2RvBco6fRTg0Z96uHVC8fqfPLw7r10/edit?tab=t.0)

**Please, make sure that only the venue signs it, and then send it to support@wordcamp.
org in one PDF document. A representative of WordPress Community SupportWordPress
Community Support WordPress Community Support PBC is a Public Benefit Corporation,
created specifically to be the financial and legal support for WordCamps, WordPress
Meetup groups, and any additional “official” events organized within the WordPress
Community Events program., PBC will sign it and send it back to you.**

The agreement is necessary for the global insurance to cover the event, please make
always sure that the venue signs the agreement even if they offer the space for 
free. You can edit the template as needed, if you have any doubts, please reach 
out to the community team in the #community-events SlackSlack Slack is a Collaborative
Group Chat Platform [https://slack.com/](https://slack.com/). The WordPress community
has its own Slack Channel at [https://make.wordpress.org/chat/](https://make.wordpress.org/chat/)
channel. This apply to all WordCamps, Next-Gen events, and other new event formats.

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## LETTER OF UNDERSTANDING REGARDING FACILITY USAGE

**To: **WordPress Community Support, PBC, 660 4th Street #119, San Francisco, CA
94107

In order to prevent misunderstanding or confusion between entities, WordPress Community
Support, PBC (venue guest) agrees to the following stipulations as part of their
understanding regarding the use of facilities owned/leased by __________________________________(
venue host).

 1. Facility Usage Term (including permitted times):
 2. Premises Location:
 3. Condition of Premises:

The premises are provided “as is and with all faults” with the user accepting all
defects, if any; and the provider makes no warranty of any kind, expressed or implied,
with respect to the premises.

 4. Facility Usage Rate:

DEPOSIT (refundable less damages) $_____________________

Receipt of Deposit Guarantees Date: _____________________

FACILITY FEE $_____________________

 5. Cancellation Policy:

 5. Acceptable Usage:

The user agrees to conduct its activity at the facility so as not to endanger any
person or property on the facility campus.

Venue Host:
______________________  

Authorized Signature and date:
______________________  

WordPress Community Support, PBC:
______________________  

Authorized Signature and date:
______________________  

First published

September 24, 2015

Last updated

January 29, 2026

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