Title: Helpful Documents and Templates Author: Rocio Valdivia Published: September 23, 2015 Last modified: March 24, 2026 --- # Helpful Documents and Templates ## In this article * [General Planning](https://make.wordpress.org/community/handbook/wordcamp-organizer/first-steps/helpful-documents-and-templates/?output_format=md#general-planning) * [Agreements and Contracts](https://make.wordpress.org/community/handbook/wordcamp-organizer/first-steps/helpful-documents-and-templates/?output_format=md#agreements-and-contracts) * [Invoices & Receipts](https://make.wordpress.org/community/handbook/wordcamp-organizer/first-steps/helpful-documents-and-templates/?output_format=md#invoices-receipts) * [Design Assets](https://make.wordpress.org/community/handbook/wordcamp-organizer/first-steps/helpful-documents-and-templates/?output_format=md#design-assets) * [Letters](https://make.wordpress.org/community/handbook/wordcamp-organizer/first-steps/helpful-documents-and-templates/?output_format=md#letters) [↑ Back to top](https://make.wordpress.org/community/handbook/wordcamp-organizer/first-steps/helpful-documents-and-templates/?output_format=md#wp--skip-link--target) # 󠀁[General Planning](https://make.wordpress.org/community/handbook/wordcamp-organizer/first-steps/helpful-documents-and-templates/?output_format=md#general-planning)󠁿 * [Newer, shinier WordCamp Milestones/Level of Effort](https://docs.google.com/spreadsheets/d/1780h9E5srRKGVAP0ppYhUARqY6ln787M1mcEiIQw8i0/edit#gid=0): A team lead task list broken down by teams and timeframes. So helpful! * [100% GPL Vetting Checklist](https://make.wordpress.org/community/handbook/wordcamp-organizer-handbook/first-steps/helpful-documents-and-templates/100-gpl-vetting-checklist/): If you think you might need a little help reviewing the license of someone’s pluginPlugin A plugin is a piece of software containing a group of functions that can be added to a WordPress website. They can extend functionality or add new features to your WordPress websites. WordPress plugins are written in the PHP programming language and integrate seamlessly with WordPress. These can be free in the WordPress.org Plugin Directory [https://wordpress.org/plugins/](https://wordpress.org/plugins/) or can be cost-based plugin from a third-party. or theme, this will come in handy. # 󠀁[Agreements and Contracts](https://make.wordpress.org/community/handbook/wordcamp-organizer/first-steps/helpful-documents-and-templates/?output_format=md#agreements-and-contracts)󠁿 * [Agreement among WordCamp Organizers, Speakers, Sponsors, and Volunteers](https://make.wordpress.org/community/handbook/wordcamp-organizer/first-steps/helpful-documents-and-templates/agreement-among-wordcamp-organizers-speakers-sponsors-and-volunteers/): Ask everyone who’s officially associated with your event to agree to this distilled version of the WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They’re one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. [Learn more](https://central.wordcamp.org/about/). guidelines. * [A/V Release Form](https://make.wordpress.org/community/handbook/wordcamp-organizer/planning-details/speakers/av-release-form/): for speakers. * [Sample Venue Contract Template:](https://make.wordpress.org/community/handbook/wordcamp-organizer-handbook/first-steps/helpful-documents-and-templates/simple-venue-agreement-template/) use this if your venue doesn’t have one it uses generally. * [Sample WordCamp Sponsorship Contract Template:](https://make.wordpress.org/community/files/2017/08/2017-WordCamp-Sponsorship-Agreement.pdf) you can now [generate sponsorship agreements from your WordCamp website](https://make.wordpress.org/community/handbook/wordcamp-organizer/first-steps/helpful-documents-and-templates/agreement-among-wordcamp-organizers-speakers-sponsors-and-volunteers/sponsor-agreements/) if necessary. [Global Community Sponsors](https://make.wordpress.org/community/handbook/wordcamp-organizer-handbook/planning-details/fundraising/global-community-sponsorship-for-event-organizers/) still use this contract template, and if your sponsor is requesting a contract or your government requires one for some reason, this is a contract approved by WordPress FoundationWordPress Foundation The WordPress Foundation is a charitable organization founded by Matt Mullenweg to further the mission of the WordPress open source project: to democratize publishing through Open Source, GPL software. Find more on [wordpressfoundation.org](https://wordpressfoundation.org/). lawyers. * [Event Certificate of Attendance](https://docs.google.com/document/d/1M-_UOWV6JMT07StdqyCJzjym0zrLIzRON9vmuOxYz2g/edit?usp=sharing). Sometimes attendees need a Certificate of attendance for WP events for work or study-related reasons. We can use the [template available at this link](https://href.li/?https://docs.google.com/document/d/1M-_UOWV6JMT07StdqyCJzjym0zrLIzRON9vmuOxYz2g/edit?usp=sharing) or use the following information to create the document. Please remember to save a PDF version and sign it, before sharing it with the attendee. * [Event Attestation of Volunteerism](https://docs.google.com/document/d/1W88fUKQOV5IoDfnIJVLllxnqelwuxhSOoK1wWPaeU0w/edit?usp=sharing). Sometimes organizers need a Certificate of volunteerism for WP events for work or study-related reasons. We can use the [template available at this link](https://docs.google.com/document/d/1W88fUKQOV5IoDfnIJVLllxnqelwuxhSOoK1wWPaeU0w/edit?usp=sharing) or use the following information to create the document. Please remember to save a PDF version and sign it, before sharing it with the organizers. # 󠀁[Invoices & Receipts](https://make.wordpress.org/community/handbook/wordcamp-organizer/first-steps/helpful-documents-and-templates/?output_format=md#invoices-receipts)󠁿 * [WordCamp Sponsor Invoice Template](https://docs.google.com/document/d/1jtub5bLNvYzREmVTHa_VMGfQ-kDINQ4xGRKkLQUlFak/edit?usp=sharing): for when you can’t use the [invoice tool](https://make.wordpress.org/community/handbook/wordcamp-organizer/first-steps/budget-and-finances/creating-sponsor-invoices/) in your WordCamp website. * [WordCamp Generic Ticket Invoice Template](https://docs.google.com/document/d/13l65lySeZXTtmvtOgZ_EPsICxd5xN6C3zCgeQauo6uY/edit?usp=sharing): assumes you’re running the money through WordPress Community SupportWordPress Community Support WordPress Community Support PBC is a Public Benefit Corporation, created specifically to be the financial and legal support for WordCamps, WordPress Meetup groups, and any additional “official” events organized within the WordPress Community Events program.. * [WordCamp Ticket Purchase Receipt Template](https://docs.google.com/document/d/18AJTBc_j4ZmzUj703yBYe-N_a2ThjYjdEDy6xMpUMes/edit?usp=sharing) # 󠀁[Design Assets](https://make.wordpress.org/community/handbook/wordcamp-organizer/first-steps/helpful-documents-and-templates/?output_format=md#design-assets)󠁿 * [WordCamp Badge Template and Printer Instructions](https://make.wordpress.org/community/handbook/wordcamp-organizer-handbook/planning-details/wordcamp-name-badge-templates/) * [Create WordCamp Badges with Gravatars](https://make.wordpress.org/community/handbook/wordcamp-organizer-handbook/first-steps/helpful-documents-and-templates/create-wordcamp-badges-with-gravatars/) # 󠀁[Letters](https://make.wordpress.org/community/handbook/wordcamp-organizer/first-steps/helpful-documents-and-templates/?output_format=md#letters)󠁿 * [Sample Visa Letter Template:](https://docs.google.com/document/d/18prEfUYWqK2rP6gaI3GUK5znGfk8yZJs6l_2Di5rBWI/edit?usp=sharing) you can now generate visa letters from the tool under the “Docs” menu on your WordCamp site. This template is kept here as a historical reference. First published September 23, 2015 Last updated March 24, 2026 [ Previous: Requesting payment for your Global Community Sponsorship Grant](https://make.wordpress.org/community/handbook/wordcamp-organizer/first-steps/budget-and-finances/requesting-payment-for-your-global-community-sponsorship-grant/) [ Next: Agreement among WordCamp Organizers, Speakers, Sponsors, and Volunteers](https://make.wordpress.org/community/handbook/wordcamp-organizer/first-steps/helpful-documents-and-templates/agreement-among-wordcamp-organizers-speakers-sponsors-and-volunteers/)