Helpful Documents and Templates

Due to the current global health emergency, we strongly encourage you to consider online events instead of in-person in 2020. For more information, please refer to our online events handbook.

Organizing a WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. requires a little bit of paperwork! Here are some templates and other documents that WordCamp organizers have found helpful in the past:

WordCamp Budget Template (for a one-day event of 350 or fewer attendees)

Another WordCamp Budget Template (for a two-day event of 400 or more attendees)

Newer, shinier WordCamp Milestones/Level of Effort: A team lead task list broken down by teams and timeframes. So helpful!

WordCamp Planning Milestones

100% GPL Vetting Checklist: If you think you might need a little help reviewing the license of someone’s pluginPlugin A plugin is a piece of software containing a group of functions that can be added to a WordPress website. They can extend functionality or add new features to your WordPress websites. WordPress plugins are written in the PHP programming language and integrate seamlessly with WordPress. These can be free in the Plugin Directory or can be cost-based plugin from a third-party or theme, this will come in handy.

Agreement among WordCamp Organizers, Speakers, Sponsors, and Volunteers: Ask everyone who’s officially associated with your event to agree to this distilled version of the WordCamp guidelines.

WordCamp Sponsor Invoice Template (assumes you’re running the money through WordPress Community Support)

WordCamp Generic Ticket Invoice Template (assumes you’re running the money through WordPress Community Support)

WordCamp Ticket Purchase Receipt Template

WordCamp Badge Template and Printer Instructions

Create WordCamp Badges with Gravatars

Sample Visa Letter Template

WordCamp Sponsor Images

Sample Venue Contract Template (for if your venue doesn’t have one it uses generally)

Sample WordCamp Sponsorship Contract Template — We don’t generally use this for anyone but Global Community Sponsors because we don’t want to mire WordCamp organizers down in any more paperwork than absolutely necessary, but if your sponsor is requesting a contract or your government requires one for some reason, this is a contract approved by WordPress Foundation lawyers.

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