Requesting payment for your Global Community Sponsorship Grant

We are currently updating the names of our contributor roles throughout our resources. The new role names are Community Team Event SupporterEvent Supporter Event Supporter (formerly Mentor) is someone who has already organised a WordCamp and has time to meet with their assigned mentee every 2 weeks, they talk over where they should be in their timeline, help them to identify their issues, and also identify solutions for their issues. (formerly MentorEvent Supporter Event Supporter (formerly Mentor) is someone who has already organised a WordCamp and has time to meet with their assigned mentee every 2 weeks, they talk over where they should be in their timeline, help them to identify their issues, and also identify solutions for their issues.), Community Team Program SupporterProgram Supporter Community Program Supporters (formerly Deputies) are a team of people worldwide who review WordCamp and Meetup applications, interview lead organizers, and keep things moving at WordCamp Central. Find more about program supporters in our Program Supporter Handbook. (formerly DeputyProgram Supporter Community Program Supporters (formerly Deputies) are a team of people worldwide who review WordCamp and Meetup applications, interview lead organizers, and keep things moving at WordCamp Central. Find more about program supporters in our Program Supporter Handbook.), and Program ManagerProgram Manager Program Managers (formerly Super Deputies) are Program Supporters who can perform extra tasks on WordCamp.org like creating new sites and publishing WordCamps to the schedule. (formerly Super DeputyProgram Manager Program Managers (formerly Super Deputies) are Program Supporters who can perform extra tasks on WordCamp.org like creating new sites and publishing WordCamps to the schedule.).

If your event is NOT running the money through WordPress Community Support, PBC, then you’ll need to request payment for the Global Community Sponsorship grant that was determined when your budget was reviewed. Here’s how to request payment:

  1. Open this invoice template: https://docs.google.com/document/d/14KsGPKk9SlpH_xxTcdmtr4Crl-2Xp0u8UObVwkNJ5Ns/edit?usp=sharingimage of the template file
  2. Make a copy of the file for your use. Make a copy of the template with arrow
  3. Change the name of the file.Rename the copy of the template
  4. Replace all the text in yellow with the information for your event and the entity you’re using to run the money for the event. Change all the text highlighted in yellow
  5. Download a PDF copy of the invoice. Download as PDF
  6. Go to your WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. Dashboard and select “Vendor Payments” from the left hand menu. Select vendor payments from the menu
  7. On the Vendor Payments dashboard, click “Add New.”Add New vendor payment
  8. Name the vendor payment “Global Community Grant” and fill out all the required fields (they’re pretty much all required fields).Name the vendor payment
  9. Upload the PDF copy of the invoice you created using the “add files” button. (Seriously, fill out all the required fields, or your payment might not come through.)Add Files to upload the invoice
  10. If requesting the invoice be paid by wire, please fill out ALL the wire info accurately or the grant money might not arrive correctly. Payment info is important for wires
  11. If requesting that the invoice be paid via PayPal, please select the Credit Card payment option and fill out the “specific type of payment” field with PayPal instructions.  PayPal info goes in the Notes section
  12. Submit the payment request when all the required fields are filled out correctly and the invoice is attached. Submit the request
  13. The Vendor Payments queue is cleared daily, and you’ll be notified when payment had been initiated.

 

Last updated: