Welcome to the official blog of the community/outreach team for the WordPress open source project!
This team oversees official events, mentorship programs, diversity initiatives, contributor outreach, and other ways of growing our community.
If you love WordPress and want to help us do these things, join in!
Getting Involved
We use this blog for policy debates, project announcements, and status reports. Everyone is welcome and encouraged to comment on posts and join the discussion.
You can learn about our current activities on the Team Projects page. These projects are suitable for everyone from newcomers to WordPress community elders.
You can use our contact form to volunteer for one of our projects.
We also have regular Community Team meetings on the first and third Thursdays of every month at 11:00 UTC and 20:00 UTC in #community-team on Slack (same agenda).
Go to your WordCamp’s dashboard and find “Sponsors” in the left sidebar, then click “Add New”:
Add the Sponsor’s name (i.e., Company Name) as the Title.
Fill out all the required information in the “Sponsor Info” section.
Save this post as a Draft then continue to add a new sponsor invoice as detailed below. Note that once the sponsor has paid the invoice, you will set this post to Published. 🙂
Important! For amounts under $250 USD or equivalent, please create a microsponsor ticket instead, to reduce our administrative burden. Thanks!
Locate the Budget menu on the left side of your WordCamp site, then select Sponsor Invoices.
Click “Add New” button:
Enter the title of your Invoice as [Sponsor Level] Sponsorship
Example “Gold Level Sponsorship”
(The name of your WordCamp and the sponsor will auto-populate on the invoice.)
Select the name of the sponsor you’re invoicing in the dropdown list labeled “Sponsor”. If you have not yet saved to draft a Sponsor post for this company as detailed above, you can use the “Add New Sponsor” link (next to the drop-down list) before creating the invoice.
Select the name of your WordCamp’s city in the dropdown list labeled “Community”
Take care to select the correct location if you share a name with a different city (Manhattan, KS vs Manhattan, NY; Lancaster, PA vs Lancaster, UK; etc).
Enter the description of the Sponsorship level — this will appear on your invoice above the payment instructions.
Select currency that the invoice should be created in.
This should be the currency the sponsor will be using to pay the invoice and won’t necessarily be the same as the currency your WordCamp is using. If you aren’t sure, definitely ask!
Enter amount we should invoice to the sponsor.
Just like before, we ask for no thousands separators or currency symbols. See the image above for an example.
Send Invoice
Make sure everything is correct before you send the invoice for approval. You can also save it as a draft if you are missing information.
Once you’ve sent the invoice for approval, it cannot be edited unless it’s marked incomplete.
And in case you’re wondering where all these pieces of information go, we’ve included an Example Sponsor invoice complete with labels. 🙂
Please note the address where checks should be sent has been changed. Please use the below address if specifying where checks should be sent.
Just like with the vendor payment requests, each invoice will have a different status that will help you track its progress. From the Sponsor Invoice page, you’ll be able to see all the invoices together with their individual statuses shown at the end of the invoice title (circled on the image below). You can also see invoices grouped by status using the links at the top (shown in a red box on the image below).
