The pages of this site should answer the most common questions about organizing a WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more.. However, there are some questions that are asked often enough that we decided to plunk them on their own page. If there’s something you want to know about organizing a WordCamp that this site has not answered, please leave a comment on this page and we will respond to your question publicly.

Q. How do I know if a WordCamp has been approved?
A. If it’s listed on the WordCamp.org schedule and its site is hosted on WordCamp.org, you know it has been approved and is doing its best to follow the guidelines.

Q. Do I have to be an event planner to organize a WordCamp?
A. No, but some experience in this area is helpful. Each WordCamp should have an organizing team of 5-10 people; this usually allows for tasks to be divvied up into manageable areas of responsibility.

Q. If I organize a WordCamp, how do I get Matt Mullenweg to come?
A. Matt’s schedule is jam-packed, and there are often multiple events per weekend. If you’d like Matt to come, let WordCamp CentralWordCamp Central Website for all WordCamp activities globally. https://central.wordcamp.org includes a list of upcoming and past camp with links to each. (support@wordcamp.org) know, and they can give him a heads up. He is unable to plan event attendance more than a month in advance, though, so you should plan your schedule as if he will not be there. If he is able to attend after all, he’s usually happy to do an informal Town Hall/Q&A at the end of the event.

Q. If we can’t get Matt, what about someone else from the WordPress coreCore Core is the set of software required to run WordPress. The Core Development Team builds WordPress. team, or someone from Automattic?
A. It’s usually possible for someone from the core team or from Automattic to attend, it will just depend on your location and date. Since the WordPress open-source project is geographically distributed (as is Automattic), there’s usually someone relatively close by. This is where your event date plays a big part: if you choose a weekend that has 4 other WordCamps, you may have to compete a bit for high-profile visitors.

Q. Do I have to be a developer to attend WordCamp?
A. No. Though some events tailor their content to one or more audience (bloggers, developers, businesses, academics, etc), most WordCamps try to have a little something for everyone. The website for your local WordCamp should post in advance who the speakers are and what their topics will be, so you can make an informed decision to attend.

Q. Can I do a track at a BarCamp/PodCamp/other event and call it WordCamp?
A. No. The use of the WordCamp name indicates that it is a standalone event dedicated to WordPress, and to prevent confusion, WordPress “tracks” within larger events such as BarCamp or other conferences are no longer called WordCamps.

Q. How long does it take to get an organizer application approved?
A. Now that we have a new system in place, you should have an answer within a couple of days. If you haven’t heard anything within a week, there may have been a problem with your application’s submission. You can contact support@wordcamp.org to check on the status if more than a week has elapsed.

Q. I see the rules regarding official involvement have a higher bar now regarding licensing of derivative code. Can my commercial pluginPlugin A plugin is a piece of software containing a group of functions that can be added to a WordPress website. They can extend functionality or add new features to your WordPress websites. WordPress plugins are written in the PHP programming language and integrate seamlessly with WordPress. These can be free in the WordPress.org Plugin Directory https://wordpress.org/plugins/ or can be cost-based plugin from a third-party or theme company still sponsor a WordCamp?
A. Commercial WordPress-based businesses are welcome to sponsor or provide speakers and volunteers to any WordCamp as long as any distributed plugins or themes are 100% GPLGPL GPL is an acronym for GNU Public License. It is the standard license WordPress uses for Open Source licensing https://wordpress.org/about/license/. The GPL is a ‘copyleft’ license https://www.gnu.org/licenses/copyleft.en.html. This means that derivative work can only be distributed under the same license terms. This is in distinction to permissive free software licenses, of which the BSD license and the MIT License are widely used examples. — in other words, if you provide your users with the same freedoms that WordPress itself provides, so your customers don’t have to guess or be confused about what’s allowed — and as long as you are respecting the WordPress trademark policy. Whether you charge for these plugins or themes doesn’t matter.

Q. Can I share attendee information (i.e., email addresses) with the sponsors of my WordCamp?
A. NO. Sharing attendee information is not allowed, and cannot be provided as a sponsor benefit. Please review WordPress.org’s Privacy Policy for more details.

Q. How much do WordCamps cost?
A. Ticket price varies by event, but ranges from free to about $20 per day. The actual costs of putting on the event are usually a fair bit higher, with the difference being offset by donations and financial support from local businesses and the broader WordPress community.

Q. Putting on a WordCamp sounds like a lot of work. Can I give myself a salary from the budget to cover the time I will lose that I could have been working on paying projects?
A. Nope. Organizing a WordCamp is considered a volunteer contribution to the WordPress project, not a paid gig. If you would like to organize a for-profit conference about WordPress, you are welcome to do so as long as you do not call it a WordCamp and do not infringe on the WordPress trademark. There is room for both WordCamps and profit-centric events in the WordPress community.

Q. Can I request non-profit discounts from vendors for the WordCamp I’m organizing?
A.  WordPress Community SupportWordPress Community Support WordPress Community Support PBC is a Public Benefit Corporation, created specifically to be the financial and legal support for WordCamps, WordPress Meetup groups, and any additional “official” events organized within the WordPress Community Events program., PBC (WPCSWPCS The collection of PHP_CodeSniffer rules (sniffs) used to format and validate PHP code developed for WordPress according to the WordPress Coding Standards. May also be an acronym referring to the Accessibility, PHP, JavaScript, CSS, HTML, etc. coding standards as published in the WordPress Coding Standards Handbook.) is a “public benefit corporation” created specifically to be the financial and legal support for WordCamps, and is a separate entity from the WordPress FoundationWordPress Foundation The WordPress Foundation is a charitable organization founded by Matt Mullenweg to further the mission of the WordPress open source project: to democratize publishing through Open Source, GPL software. Find more on wordpressfoundation.org.. You can read about the distinction between the two entities here. The purpose of WPCS is not to make a profit, but rather to benefit WordPress community programs. However, the PBC is taxed as a for-profit corporation by the IRS. This means most WordCamps and MeetupMeetup Meetup groups are locally-organized groups that get together for face-to-face events on a regular basis (commonly once a month). Learn more about Meetups in our Meetup Organizer Handbook. groups cannot take advantage of most non-profit discounts from vendors.

Q. Why do people organize WordCamps?
A. Organizing a WordCamp is a lot of work, but it’s also extremely rewarding. In addition to the personal and professional benefits of getting to know more people in your local WordPress community, it’s extremely satisfying to bring all these people together and remind everyone that together we are more than the sum of our parts, just like WordPress.

Have a question we didn’t answer? Leave a comment and we’ll post an answer as soon as we can.

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