Welcome! This is the home of the Make Community Team for the WordPress open sourceOpen Source Open Source denotes software for which the original source code is made freely available and may be redistributed and modified. Open Source **must be** delivered via a licensing model, see GPL. project!

This team helps the community with official events like:

As well as,

Deputy and Mentor development
Diversity initiatives
Growing the WordPress community

If you love WordPress and want to help us do these things, join in!

Get Involved

Join: Find your local Meetup

Discuss: Here we have policy debates, project announcements and status reports. Everyone is welcome to comment on posts and join the discussion.

Plan: Want to organize a meetupMeetup Meetup groups are locally-organized groups that get together for face-to-face events on a regular basis (commonly once a month). Learn more about Meetups in our Meetup Organizer Handbook. in your community? Excited to host a WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more.? Check out one of our handbooks to get started.

Assist: Participate in the Meetup Reactivation project, apply to be a Community DeputyDeputy Community Deputies are a team of people all over the world who review WordCamp and Meetup applications, interview lead organizers, and generally keep things moving at WordCamp Central. Find more about deputies in our Community Deputy Handbook., or help out as a WordCamp MentorMentor Someone who has already organised a WordCamp and has time to meet with their assigned mentee every 2 weeks, they talk over where they should be in their timeline, help them to identify their issues, and also identify solutions for their issues..

Discover: Any skill level can find a way to be involved in our Team Projects.

Let’s Talk

Office HoursOffice Hours Defined times when the Global Community Team are in the #community-events Slack channel. If there is anything you would like to discuss – you do not need to inform them in advance.You are very welcome to drop into any of the Community Team Slack channels at any time. are held on Slack in #community-events

Mondays & Wednesdays 22:00 UTC,
Tuesdays and Thursdays 9:00 UTC.

Team Meetings are held the first Thursday of every month at 12:00 UTC and 21:00 UTC on Slack in #community-team (same agenda).

Check out our current COVID-19 guidelines for in-person events!

WordCamp Organizer Handbook

Home / WordCamp Organizer Handbook / During WordCamp

During WordCamp

Check out our latest guidelines for in-person events!

You’ve been planning for so long, and now it’s finally here! Here are some tips for staying organized and helping things run smoothly.

Mission Control

Set up a “Mission Control” at the venue where the organizers will be. Let your volunteers and speakers know where it is so they can find you if they need something. Someone here should have a laptop with access to all the event registration information in case there are any problems, and someone should be prepared with cash or a credit card if any last-minute expenses crop up. You don’t want your entire organizing team to miss out on all the fun, so make a schedule for who will be sitting at Mission Control to make sure the day is covered.

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Registration

At the registration table you have two options:

Print out the list of attendees and have it at the registration table. For very big events, split it up into sections by the first letter of the last name. Don’t try to be cool and do first name. The minute someone realizes they are in the wrong line because they signed up as Liz instead of Elizabeth and they have to get in another line to get their badge, you’ll see why. 🙂
To save paper (and be more futuristic) use the Attendance UIUI UI is an acronym for User Interface - the layout of the page the user interacts with. Think ‘how are they doing that’ and less about what they are doing. that is a part of your WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. website. You’ll find more info about that under the Tracking Attendance heading on the CampTix page.

If you have more than 200 attendees, it is a good idea to have a separate sign-in area for speakers, sponsors, and volunteers.

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Signage

Make sure people can find you. Printing out basic signs from your home computer printer that say “WordCamp this way →”or something like that and taping them up around your venue, on the light poles in front of the venue, in the parking lot, and anywhere people might be coming from will help more than you can guess. Depending on the layout of your venue, it might also help to have signage indicating where your attendees can park.

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Emcee

Have someone act as an emcee for each room. They should introduce each speaker briefly, and make any announcements as needed. Changing a session? Lunch is arriving late? Have the emcees announce it. Try to pick people who are funny and nice for this role. If your emcee doesn’t know enough about the speakers to really introduce them, speakers can also introduce themselves.

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Timing

Either your emcees or volunteers assigned to each room should keep an eye on the clock and give speakers a 10-minute, 5-minute, and 2-minute warning toward the end of their talks. They should tell the speakers they will do this before the speakers go on, and demonstrate the hand signal they will use. Another option is to print out numbers indicating how many minutes are left that you simply hold up for the speakers to see. It’s important to keep things running on time, especially if you have a venue that wants you out by a specific time (or you may be charged overage fees that are expensive).

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Video

Make sure someone is recording every session. After the event, you’ll get login information from WordCamp CentralWordCamp Central Website for all WordCamp activities globally. https://central.wordcamp.org includes a list of upcoming and past camp with links to each. for WordPress.tv so you can upload your videos. To get the best sound, it is generally better to have the video people right up front. Check out the submission guidelines at WordPress.tv before you start post-production.

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Lanyards

WordCamp Central has great custom WordPress.orgWordPress.org The community site where WordPress code is created and shared by the users. This is where you can download the source code for WordPress core, plugins and themes as well as the central location for community conversations and organization. https://wordpress.org/ lanyards that we’ll ship to you for your event. No need to collect them after; they’re yours to treasure!

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Cleanup

Be sure to ask everyone to help clean up at the end. Some organizing teams schedule volunteers for a clean-up shift! Leaving a clean space behind will keep your relationship with the venue on good terms. If you leave a big mess, they may not be interested in having you back next year if you would like to have WordCamp there again.

Here is a quiz on this article. Read quizzes page if you have any questions about quizzes and how to navigate them.

Last updated: January 27, 2022