After It’s Over

Due to the COVID-19 pandemic, most WordPress events are online. Please refer to our online events handbook.

For communities where COVID-19 has been more effectively contained or have easy access to COVID-19 vaccination and/or testing, returning to hosting an in-person meetupMeetup Meetup groups are locally-organized groups that get together for face-to-face events on a regular basis (commonly once a month). Learn more about Meetups in our Meetup Organizer Handbook. event is possible, with caution, using the resources provided. If you plan to move forward with an in-person meetup, you must use the provided checklist .

Is a WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. ever really over? Well, yes, sadly. Before you dust off your hands and move on to something else, though, you’ll need to take care of a few things in order to call it a day.

  • If you used the Foundation camera kits to record your event, ask your mentorMentor Someone who has already organised a WordCamp and has time to meet with their assigned mentee every 2 weeks, they talk over where they should be in their timeline, help them to identify their issues, and also identify solutions for their issues. for help finding the shipping address for the WordCamp that needs them next. Inventory the camera kit contents, use the feedback form to let us know about anything that’s missing, and ship those camera kits. Don’t forget to submit the cost for reimbursement!
  • Balance your budget. Make sure all of your vendors have been paid, record any expenses or income that have not yet been added, and determine if your WordCamp was within the budget. Submit the final budget to WordCamp CentralWordCamp Central Website for all WordCamp activities globally. https://central.wordcamp.org includes a list of upcoming and past camp with links to each..
  • Send a thank you note (or email) to every speaker, sponsor/supporter, and volunteer. Also send thank you notes to your contacts at your vendors; the people you worked with at the venue and local businesses will appreciate the gesture. Be sure to include some event stats in your email, to give an idea of how many people benefited from their support.
  • Get all the video processed and posted to WordPress.tv. Name your files with city code, year, speaker’s last name, session title (or keywords) and the date of the presentation. This will ensure nothing gets lost in the shuffle. Example: WCSF-2017-wells-how-decisions-get-made-171231.mov
  • Send a follow-up email to all attendees. Thank them for coming, make any lost/found announcements, and recommend they get involved with the local WordPress meetup group to keep the love going all year long. Include a link to the follow-up survey so that your attendees are able to provide feedback.
  • Take photos one of your event t-shirts, stickers, and/or any custom printed swag you had made for the event, so it can be added to the WordPress Museum. As of April 2018, there is no longer a physical museum, so the Community Team is working out a new process. Please email your photos to support@wordcamp.org in the meantime.

Oh, and get some rest: you’ve earned it!

Tip: Here is a quiz on this article. Read the quizzes page if you have any questions about quizzes and how to navigate them.

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