Tools for Online Meetups and WordCamps

Topics

We are currently updating the names of our contributor roles throughout our resources. The new role names are Community Team Event SupporterEvent Supporter Event Supporter (formerly Mentor) is someone who has already organised a WordCamp and has time to meet with their assigned mentee every 2 weeks, they talk over where they should be in their timeline, help them to identify their issues, and also identify solutions for their issues. (formerly MentorEvent Supporter Event Supporter (formerly Mentor) is someone who has already organised a WordCamp and has time to meet with their assigned mentee every 2 weeks, they talk over where they should be in their timeline, help them to identify their issues, and also identify solutions for their issues.), Community Team Program SupporterProgram Supporter Community Program Supporters (formerly Deputies) are a team of people worldwide who review WordCamp and Meetup applications, interview lead organizers, and keep things moving at WordCamp Central. Find more about program supporters in our Program Supporter Handbook. (formerly DeputyProgram Supporter Community Program Supporters (formerly Deputies) are a team of people worldwide who review WordCamp and Meetup applications, interview lead organizers, and keep things moving at WordCamp Central. Find more about program supporters in our Program Supporter Handbook.), and Program ManagerProgram Manager Program Managers (formerly Super Deputies) are Program Supporters who can perform extra tasks on WordCamp.org like creating new sites and publishing WordCamps to the schedule. (formerly Super DeputyProgram Manager Program Managers (formerly Super Deputies) are Program Supporters who can perform extra tasks on WordCamp.org like creating new sites and publishing WordCamps to the schedule.).

For Meetups

We are reserving use of the paid online production tools for WordCamps. For meetupsMeetup Meetup groups are locally-organized groups that get together for face-to-face events on a regular basis (commonly once a month). Learn more about Meetups in our Meetup Organizer Handbook. (and other smaller events), there are many excellent, free tools to use. We have a list of suggested tools, along with tips and ideas from community organizers here.

Top ↑

For WordCamps

All new online WordCamps, along with existing online WordCamps that did not complete a budget review (as on August 2020), will need to rely on local sponsorship if they wish to work with A/V production vendors. If these camps are not relying on A/V vendors, they can still host the WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. using accessible tools (see: Technology Resources for Online WordCamps) with the help of local volunteers.

For more information about cost guidelines and the budget review process, visit this page.

Note: WordCamp CentralWordCamp Central Website for all WordCamp activities globally. https://central.wordcamp.org includes a list of upcoming and past camp with links to each. had previously provided Audio Visual vendor support for online WordCamps that were held in the first half of 2020. WordCamp organizers had the option to make use of the recommended vendors or choose to work with a local supplier. You can find more background on this change in the following blog post.

Community-sponsored Zoom Pro accounts are available for online meetups and WordCamps. You can reserve a Zoom Pro account for your meetup now!

Last updated: