Zoom Security Settings

Due to the current global health emergency, we strongly encourage you to consider online events instead of in-person in 2020. For more information, please refer to our online events handbook.

While Zoom is a widely used online event tool, its default settings are geared more towards conducting a private video chat. For a public seminar, make sure to be aware of issues such as ZoomBombing and adjust the settings as recommended below.

Changing Zoom Settings Changing Zoom Settings

To change the settings for future events, log into Zoom’s web interface and go to “Settings” screen.

“Schedule Meeting” Section “Schedule Meeting” Section

  1. Join before host (Off)
    • This will prevent any troubles to start before the host can witness.
  2. Require a password when scheduling new meetings (On) & Embed password in meeting link for one-click join (Off)
    • If you are setting this up, use the password only trusted or verified participants would know. If the language you use to communicate with meetupMeetup All local/regional gatherings that are officially a part of the WordPress world but are not WordCamps are organized through https://www.meetup.com/. A meetup is typically a chance for local WordPress users to get together and share new ideas and seek help from one another. Searching for ‘WordPress’ on meetup.com will help you find options in your area. members is not English, using an easy answer to a question in your language may be helpful, as the attackers often try to read your messages and scan for a Zoom link & password (they are not always native English speakers but there’s a better chance of them to comprehend English than your language).
    • Although this setting can increase security, use with caution and try not to alienate any participants with different levels of technical skills. 
  3. Mute participants upon entry (On) & Participants video (Off)
    • Only hosts will be able to unmute participants. However, video can be enabled by participants on their own.

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“In Meeting (Basic)” Section “In Meeting (Basic)” Section

  1. Sound notification when someone joins or leaves (Off)
    • Unless you have a very small group, the sound can get too distracting.
  2. File transfer (Off)
  3. Co-host (On)
    • A co-host can help with moderation while the main host is speaking.
    • If you can, add multiple hosts. At least 3 is recommended.
  4. Polling (On): paid account only
  5. Disable desktop/screen share for users (Personal Preferences)
    • If you know who will need to share their screen, add them as co-hosts beforehand and only allow hosts to share a screen.
    • If it’s necessary for the participants to share the screen, set the option of “Who can start sharing when someone else is sharing?” to “Host Only” and control the screen sharing.
  6. Allow removed participants to rejoin (Off)

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“Other” Section “Other” Section

  1. Blur snapshot on iOSiOS The operating system used on iPhones and iPads. task switcher (On)
    • If you don’t need to explicitly display the preview screen of the task switcher, blur it to hide any potentially sensitive information.

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