Stepping Down as a Meetup Organizer

If you are struggling with your meetupMeetup Meetup groups are locally-organized groups that get together for face-to-face events on a regular basis (commonly once a month). Learn more about Meetups in our Meetup Organizer Handbook. group and need help, email support@wordcamp.org.

Are you no longer able to organize a meetup? We understand and we’re here to help. This page will guide you through the process of stepping down as the organizer of your meetup.

1: Contact Your Group Members

  • If you have co-organizers, please inform them that you will be stepping down.
  • If you are the only organizer, try at least one of these methods to recruit a new organizer.
    • Message your meetup group members. Let them know that you are stepping down and ask if someone else would like to become a new organizer or co-organizer. If you’re unsure what to say, we have a template below you can use.
    • Post the same message on your group’s Discussions board.
    • Ask past event volunteers who may be interested. Direct outreach tends to be more successful and it’s a great way to encourage a new leader who otherwise wouldn’t step up.
  • If you are successful in finding a new organizer, have them email support@wordcamp.org so they can begin the onboarding process.

Note: you do not need to tell your group members why you are stepping down. That is your personal information and your choice to make. However, notifying them of the change is a friendly way to end your time with them and to bring closure to the community.

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2: Notify WordPress Community Support (WC Central)

  • Email support@wordcamp.org to let us know that you will be stepping down.
  • If you are uncomfortable messaging your meetup group, tell us in the email and we will contact the group directly in an effort to recruit a new organizer.

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3: Remove Yourself as Organizer

  • Follow the Step Down as Organizer instructions from meetup.com.
  • You can continue as a member of the group, and are welcome to return to organizing should you wish to in the future.
  • Make sure WordPress is still listed as an organizer.

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4: Consider Becoming a Meetup Mentor!

We are beginning a mentorEvent Supporter Event Supporter (formerly Mentor) is someone who has already organised a WordCamp and has time to meet with their assigned mentee every 2 weeks, they talk over where they should be in their timeline, help them to identify their issues, and also identify solutions for their issues. program for meetup groups, and we need experienced community members like you who are looking for a new adventure. If you are interested in becoming a mentor, simply let us know either in your initial email or with a follow up email to support@wordcamp.org.

If you are uncomfortable messaging your meetup group, please let WordCamp CentralWordCamp Central Website for all WordCamp activities globally. https://central.wordcamp.org includes a list of upcoming and past camp with links to each. know (by emailing support@wordcamp.org) and we will contact the group directly in an effort to recruit a new organizer.

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After You Step Down

From here, any remaining co-organizers will continue as usual.

If there are no remaining co-organizers, WordPress Community SupportWordPress Community Support WordPress Community Support PBC is a subsidiary of WordPress Foundation. It is created specifically to be the financial and legal support for WordCamps, WordPress Meetup groups, and any additional “official” events organized within the WordPress Community Events program. will work to find a new co-organizer for the meetup. If you’re interested, you can learn more about this process on the handbook page “When a Group Leaves the Chapter Program.”

Finally, thank you for the time you spent nurturing your meetup and working to grow the open sourceOpen Source Open Source denotes software for which the original source code is made freely available and may be redistributed and modified. Open Source **must be** delivered via a licensing model, see GPL. community. 

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Template for Contacting your Group

[SUBJECT LINE] Important: New group organizer(s) needed!

Hi [LOCATION] WordPress meetup members,

I will no longer be able to organize the group, and could use your help in finding a replacement.

If you, as a member, would be interested in filling the organizer role, please email me at [ORGAIZER’S EMAIL] and CC support@wordcamp.org. We’d love to hear from you and will help with next steps.

Ideally, multiple members will team up as co-organizers, and we welcome all who are interested to reply by [DATE TWO WEEKS AWAY]. If no one is found, the group will be deactivated.

[ORGANIZER’S  NAME]

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