Meetup Venue Approval Request

Due to the COVID-19 pandemic, WordPress events are online. Please refer to our online events handbook.

For communities COVID-19 has been more effectively contained, returning to hosting an in-person meetupMeetup All local/regional gatherings that are officially a part of the WordPress world but are not WordCamps are organized through https://www.meetup.com/. A meetup is typically a chance for local WordPress users to get together and share new ideas and seek help from one another. Searching for ‘WordPress’ on meetup.com will help you find options in your area. event is possible, with caution, using the resources provided. If you plan to move forward with an in-person meetup, you must use the provided checklist.

We’re currently not accepting Meetup Venue approval requests due to COVID-19. We will revisit and reassess this policy in Q4 2020, depending on the situation at that time.

WordPress Community Support will cover the costs of a meetup venue if a donated venue cannot be found. If you are going to ask for WordPress Community Support to cover the costs of a meetup venue, the following conditions must be met:

  • Your group is on the WordPress chapter account at meetup.com or has been similarly recognized as official by this team.
  • Your group is currently following the 5 good-faith rules.
  • You are unable to find a donated venue.
  • Your proposed new venue meets minimum requirements for safety, adequate seating, and accessibilityAccessibility Accessibility (commonly shortened to a11y) refers to the design of products, devices, services, or environments for people with disabilities. The concept of accessible design ensures both “direct access” (i.e. unassisted) and “indirect access” meaning compatibility with a person’s assistive technology (for example, computer screen readers). (https://en.wikipedia.org/wiki/Accessibility).

You should also avoid venues with religious or political affiliations. Since one of our jobs as community organizers is to create a 100% welcoming space for everyone, we avoid holding events in venues where someone might feel uncomfortable or unwelcome.

If those items are all met we recommend that the price point for your venue not exceed $5 per person per month and we ask for a 3-6 month invoice and commitment. Please submit the venue invoice to support@wordcamp.org. Include your meetup location, venue contact name, contact’s email address and phone number, and any special payment information. Unless otherwise specified, venues will be paid by check. You should expect a response in about a week.

To have your venue approved and paid for, please fill in the following form:

Cami or a member of the meetups team will be in touch to discuss your venue request.

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