Submit Invoices

Due to the COVID-19 pandemic, most WordPress events are online. Please refer to our online events handbook.

For communities where COVID-19 has been more effectively contained or have easy access to COVID-19 vaccination and/or testing, returning to hosting an in-person meetupMeetup Meetup groups are locally-organized groups that get together for face-to-face events on a regular basis (commonly once a month). Learn more about Meetups in our Meetup Organizer Handbook. event is possible, with caution, using the resources provided. If you plan to move forward with an in-person meetup, you must use the provided checklist .

Do not submit vendor invoices directly through Open Collective. These events require organisers to pay up front and then request reimbursement via Open Collective. Payments are made via PayPal, so please provide a PayPal address in order to receive funds.

In the top right-hand corner of your Open Collective account, click on the arrow by your profile name to reveal your collectives. Click on the collective you would like to submit an invoice for:

Click on the ‘budget’ link in the page headerHeader The header of your site is typically the first thing people will experience. The masthead or header art located across the top of your page is part of the look and feel of your website. It can influence a visitor’s opinion about your content and you/ your organization’s brand. It may also look different on different screen sizes.:

Next, it would scroll down to a section showing you ‘Budget’ and a link to ‘Submit Expense’ as well as your ‘Current balance’. Click on the ‘Submit Expense’ link:

This will open up a new section where you will be required to fill in the requested information including uploading your invoice or receipt, and your payout method. Please select the appropriate payout method for yourself or the vendor as well as include any special instructions for payment that are needed.

A receipt/invoice is required for all expenses, so do not submit without including one. All submitted expenses will be reviewed before payment from the WordPress FoundationWordPress Foundation The WordPress Foundation is a charitable organization founded by Matt Mullenweg to further the mission of the WordPress open source project: to democratize publishing through Open Source, GPL software. Find more on account.

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