Managing Event Finances

Due to the COVID-19 pandemic, WordPress events are online. Please refer to our online events handbook.

For communities COVID-19 has been more effectively contained, returning to hosting an in-person meetupMeetup Meetup groups are locally-organized groups that get together for face-to-face events on a regular basis (commonly once a month). Learn more about Meetups in our Meetup Organizer Handbook. event is possible, with caution, using the resources provided. If you plan to move forward with an in-person meetup, you must use the provided checklist.

In order to facilitate financial transaction for WordPress FoundationWordPress Foundation The WordPress Foundation is a charitable organization founded by Matt Mullenweg to further the mission of the WordPress open source project: to democratize publishing through Open Source, GPL software. Find more on wordpressfoundation.org. events (like do_actiondo_action do_action hackathons are community-organised events that are focussed on using WordPress to give deserving charitable organisations their own online presence. Learn more on doaction.org.) we are using Open Collective as a financial management platform.

Open Collective allows organisations (known as ‘collectives’) to publish their budgets, collect sponsorship payments, and pay vendors all from a simple and transparent UIUI UI is an acronym for User Interface - the layout of the page the user interacts with. Think ‘how are they doing that’ and less about what they are doing.. For the purposes of these events, we are going to be naming each Collective as the event type & city (e.g. “do_action Cape Town”) with each specific event inside the collective for each year it runs (e.g. “do_action Cape Town 2019”). Each collective will then be under the WordPress Foundation “host collective”, which will allow all financial transactions to go through the Foundation bank account.

If that all sounds a little confusing, then don’t worry – just follow the docs here to get it all set up correctly. To start off, you need to create a new collective.

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