Google Workspace account for do_action events

Due to the COVID-19 pandemic, most WordPress events are online. Please refer to our online events handbook.

For communities where COVID-19 has been more effectively contained or have easy access to COVID-19 vaccination and/or testing, returning to hosting an in-person meetupMeetup Meetup groups are locally-organized groups that get together for face-to-face events on a regular basis (commonly once a month). Learn more about Meetups in our Meetup Organizer Handbook. event is possible, with caution, using the resources provided. If you plan to move forward with an in-person meetup, you must use the provided checklist .

Starting March 2021, once you are approved as a do_actiondo_action do_action hackathons are community-organised events that are focussed on using WordPress to give deserving charitable organisations their own online presence. Learn more on doaction.org. event organizer, we will set up a Google Workspace email account (formerly known as G Suite) for your event in the format of city@doaction.org. Past organizers often asked if they could have doaction.org email addresses so that they would look more official when contacting venues, sponsors, etc, and hence we will provide one shared Google Workspace account for the organizing team of a do_action event, just like how we provide dedicated email ids to WordCamps. 

Along with Gmail, the Google Workspace account we provide you will have the following tools enabled: Calendar, Drive and Docs, Google Meet, Groups for Business, Tasks, YouTube, Maps, and Keep.

Sometimes, sharing credentials of an inbox with members of a large organizing team could get tricky. If you would like to share the doaction.org email account with multiple organizers, you can consider using a shared inbox tool. Upon request, we can set up a Google Group (with the Google Groups for Business feature set) for your team. You could also set up third-party tools such as FreeScout or HelpScout to manage emails as a team.

You can use your Google Workspace email account to send/receive emails. It works just like a regular Gmail inbox with all the features. Read on to find out more about the G Suite account, and on how you can use it for your event.

Features Features

Here is a comprehensive list of all the tools we have made available for do_action organizers, listed along with training docs for the respective tools. 

  • Calendar: For scheduling events amongst do_action organizers.
  • Drive: You get 30 GB of Google Drive space for all your information.
  • Docs, Sheets, and Slides: You can use these tools to store your docs, create/manage spreadsheets, or even store talk slides. 
  • Gmail: For all your email needs. 
  • Groups for Business: For group communications. 
  • Google Meet: Organizers can use Google Workspace for video calls between your teams and online sessions.
  • Hangouts Chat: Basic chat features
  • Keep: Helps you store notes.
  • Maps: Useful for in-person do_action events to store location/map information and to create c custom maps. 
  • Photos: Save and backup photos and albums
  • Tasks: Task management for your organizing team
  • YouTube: You can live-stream your online events and host local Camp/Meetup videos.

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Setting up a Google Workspace Account for your do_action event Setting up a Google Workspace Account for your do_action event

Community DeputiesDeputy Community Deputies are a team of people all over the world who review WordCamp and Meetup applications, interview lead organizers, and generally keep things moving at WordCamp Central. Find more about deputies in our Community Deputy Handbook. will provide organizers with the credentials for the Google Workspace account over email (after a successful do_action orientation). They can use those credentials to sign in to the Google account by visiting: https://accounts.google.com/ or https://mail.google.com/a/doaction.org to access their emails. We recommend that you set up a recovery email and a phone number for account security. If you want, you can also set up Two Factor Authentication (2FA) for your account to bolster account security; however, this will make it difficult for sharing credentials between organizers. If you do set up two-factor authentication, and wish to share credentials with your organizing team, you can use options like security keys, or a Two Factor software such as Authy (which provides accounts) for sharing two-factor authentication credentials

By activating your Google Workspace account, you automatically get access to all the Google Workspace tools listed above. 

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Tips and tricks for do_action organizers Tips and tricks for do_action organizers

Check out the following section in the WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. organizer handbook for some handy tips and tricks that you can use to manage your do_action event, using Google Workspace (G Suite)

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