Title: Additional Preparation
Author: Hugh Lashbrooke
Published: February 10, 2017
Last modified: July 31, 2023

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# Additional Preparation

## In this article

 * [Website setups](https://make.wordpress.org/community/handbook/meetup-organizer/event-formats/do_action-charity-hackathon/additional-preparation/?output_format=md#website-setups)
 * [Connection details](https://make.wordpress.org/community/handbook/meetup-organizer/event-formats/do_action-charity-hackathon/additional-preparation/?output_format=md#connection-details)
 * [Name badges](https://make.wordpress.org/community/handbook/meetup-organizer/event-formats/do_action-charity-hackathon/additional-preparation/?output_format=md#name-badges)
 * [Stationery](https://make.wordpress.org/community/handbook/meetup-organizer/event-formats/do_action-charity-hackathon/additional-preparation/?output_format=md#stationery)

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Now that you’ve handled all the big ticket items for the day, there are just a few
small tasks that you need to take care of. These are basic things that don’t take
too long to do but are necessary for the day to run smoothly.

## 󠀁[Website setups](https://make.wordpress.org/community/handbook/meetup-organizer/event-formats/do_action-charity-hackathon/additional-preparation/?output_format=md#website-setups)󠁿

Ideally, you want WordPress to be installed and set up for all teams before they
arrive in the morning. This means that you will need the FTPFTP FTP is an acronym
for File Transfer Protocol which is a way of moving computer files from one computer
to another via the Internet. You can use software, known as a FTP client, to upload
files to a server for a WordPress website. [https://codex.wordpress.org/FTP_Clients](https://codex.wordpress.org/FTP_Clients)
and database details for each non-profit to run the WordPress install on their new
domains. In some cases, your host may handle this for you, but if they do not, make
sure to have it sorted out before the day begins.

## 󠀁[Connection details](https://make.wordpress.org/community/handbook/meetup-organizer/event-formats/do_action-charity-hackathon/additional-preparation/?output_format=md#connection-details)󠁿

This is also important for your teams to all have access to on the morning of the
event – the websites may be all set up with WordPress, but the teams will need the
domain FTP details as well as the WordPress admin login details. Make sure to have
all of that information available for each team. Often the best way to do this is
to print out the info for each team and have the printed sheet available on their
tables when they arrive.

## 󠀁[Name badges](https://make.wordpress.org/community/handbook/meetup-organizer/event-formats/do_action-charity-hackathon/additional-preparation/?output_format=md#name-badges)󠁿

It’s a good idea to have name badges for all attendees (non-profit representatives
and participants). The simplest (and altogether cheapest) way to do that is to get
sheets of stickers and a few pens so that when people arrive, they can write their
name on a sticker and stick it on their clothing.

## 󠀁[Stationery](https://make.wordpress.org/community/handbook/meetup-organizer/event-formats/do_action-charity-hackathon/additional-preparation/?output_format=md#stationery)󠁿

Aside from the name badges, having some basic stationery available for the teams
is helpful. If you can get a notebook and pen for each individual, that would be
great, but if not, then one notebook for each team is also helpful. This gives them
space to sketch designs, plan UIUI UI is an acronym for User Interface – the layout
of the page the user interacts with. Think ‘how are they doing that’ and less about
what they are doing. flows, and take helpful notes. There’s a good chance that one
of your sponsors can provide branded notebooks for this, so chat with them about
that.

First published

February 10, 2017

Last updated

July 31, 2023

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[  Next: After the Hackathon is Over](https://make.wordpress.org/community/handbook/meetup-organizer/event-formats/do_action-charity-hackathon/after-the-hackathon-is-over/)