In-person meetup decision checklist

Due to the COVID-19 pandemic, WordPress events are online. Please refer to our online events handbook.

For communities COVID-19 has been more effectively contained, returning to hosting an in-person meetupMeetup Meetup groups are locally-organized groups that get together for face-to-face events on a regular basis (commonly once a month). Learn more about Meetups in our Meetup Organizer Handbook. event is possible, with caution, using the resources provided. If you plan to move forward with an in-person meetup, you must use the provided checklist.

Please use this checklist to help you determine whether or not your community can proceed with hosting an in-person meetup according to the Community Team’s standards. To use this checklist, you will need data from health authorities (the community has compiled a handy list here!) and knowledge of local laws or regulations. 

The in-person meetup decision checklist has been updated to include the latest community team decision to open up meetups for fully vaccinated folks in areas where vaccination and testing is freely available.

In order to host an in-person meetup, you are expected to follow local laws and regulations, and you must be able to answer “yes” to all questions on page 1 of the checklist below OR if vaccination and/or testing is freely available in your region (as mentioned in page 2 of the checklist). The Community Team expects that you will follow the recommendation provided by this checklist.

If the checklist recommends that you can proceed (i.e. if you answered yes to all questions on page 1 of the checklist), you must submit the survey (your details, details of your meetup event, and planned dates, links to any health authorities). While you do not need to wait for further approval, you are expected to double-check that your community still passes this checklist a day before your meetup. The information collected in this survey will only be shared with Community DeputiesDeputy Community Deputies are a team of people all over the world who review WordCamp and Meetup applications, interview lead organizers, and generally keep things moving at WordCamp Central. Find more about deputies in our Community Deputy Handbook., and will only be used to follow up with organizers following the meetup and/or in the instance of a COVID-related emergency as related to your meetup community. 

If you answered “No” or “Not sure” to at least one question in page 1 of the checklist, it now asks if vaccination or testing is freely available for anyone who wants one in your region. If your answer is yes, the checklist recommends that local community organizers can (if they want to) plan in-person meetup events for people who:

  • are fully vaccinated, or
  • recently tested negative, or
  • recently recovered (in the last 3 months)

You will still be asked to submit the survey (your details, details of your meetup event, and planned dates, links to any health authorities) as mentioned in the previous step.

If the checklist recommends that you do not proceed the Community team expects that you will not organize an iIf the checklist recommends that you do not proceed and if vaccination or testing is not freely available in your region, the Community team expects that you will not organize an in-person meetup at this time. You do not need to submit the survey in this case, but you can provide feedback on the survey, or reach out to Community Deputies if you have questions at support@wordcamp.org. 

Here is a visual representation of these guidelines for additional clarity:

Visual representation of the flow for organizing in-person events.

Anonymized feedback will be reflected on the links to frequently referenced health authority data page, and used to improve this process. 

Not seeing the checklist form above? Some privacy extension might blockBlock Block is the abstract term used to describe units of markup that, composed together, form the content or layout of a webpage using the WordPress editor. The idea combines concepts of what in the past may have achieved with shortcodes, custom HTML, and embed discovery into a single consistent API and user experience. it. Use direct link instead.

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