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KidsCamp Organizer Handbook

Home / KidsCamp Organizer Handbook / Mentorship Outline – for Mentors

Mentorship Outline – for Mentors

Topics

Session 1: Recruiting organizing team / Finding a venue / Drawing up a preliminary budget
Session 2: Recruiting volunteers
Session 3: Registration / Food and parties
Session 4: Designing swag and badges / best practices and back-up plans
Session 5: Scheduling and plans
Bonus session: Week-before WordCamp check-in

Thanks for taking part in our mentoring program! This is a great way for every KidsCamp organizer to get structured support and guidance. The format we have successfully used is to ask groups/pairs to meet every two weeks for 12 weeks to talk over the following points:

Session 1: Recruiting organizing team / Finding a venue / Drawing up a preliminary budget

building an organizing team
identifying what you want in a venue, and tips to get it for free or cheap
budget setup: fixed vs variable expenses, “must-have” vs “nice to have”
event revenue: ticket pricing, multi-event sponsorship, local sponsorship packages, in-kind sponsorship

Session 2: Recruiting volunteers

setting up volunteer background checks
setting goals for your schedule
setting the length of sessions, and breaks

Session 3: Registration / Food and parties

setting up registration with Camptix (badge design), coupon codes, managing sell-outs
planning lunch, coffee, and snacks for the event
planning events, speakers, and post-camp parties

Session 4: Designing swag and badges / best practices and back-up plans

badge design best practices
swag design best practices
pre-event emails to attendees, speakers, sponsors
back-up plans

Session 5: Scheduling and plans

finalizing kid-friendly schedule
finalizing hosting

Bonus session: Week-before WordCamp check-in

review backup plans
don’t panic

For some organizers the scheduled chats are enough, others need additional communication to be kept assured and on track. Do what works best for you and your mentees. Volunteers in the global community teamGlobal Community Team A group of community organizers and contributors who collaborate on local events about WordPress — monthly WordPress meetups and/or annual conferences called WordCamps. will still be available for tricky questions, but we’re hoping to make peer mentoring our first line of awesomeness for KidsCamp organizers.

Last updated: February 1, 2024

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