Mentorship Outline – for Mentors

Thanks for taking part in our mentoring program! This is a great way for every KidsCamp organizer to get structured support and guidance. The format we have successfully used is to ask groups/pairs to meet every two weeks for 12 weeks to talk over the following points:

Session 1: Recruiting organizing team / Finding a venue / Drawing up a preliminary budget

  • building an organizing team
  • identifying what you want in a venue, and tips to get it for free or cheap
  • budget setup: fixed vs variable expenses, “must-have” vs “nice to have”
  • event revenue: ticket pricing, multi-event sponsorship, local sponsorship packages, in-kind sponsorship

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Session 2: Recruiting volunteers

  • setting up volunteer background checks
  • setting goals for your schedule
  • setting the length of sessions, and breaks

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Session 3: Registration / Food and parties

  • setting up registration with Camptix (badge design), coupon codes, managing sell-outs
  • planning lunch, coffee, and snacks for the event
  • planning events, speakers, and post-camp parties

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Session 4: Designing swag and badges / best practices and back-up plans

  • badge design best practices
  • swag design best practices
  • pre-event emails to attendees, speakers, sponsors
  • back-up plans

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Session 5: Scheduling and plans

  • finalizing kid-friendly schedule
  • finalizing hosting

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Bonus session: Week-before WordCamp check-in

  • review backup plans
  • don’t panic

For some organizers the scheduled chats are enough, others need additional communication to be kept assured and on track. Do what works best for you and your mentees. Volunteers in the global community teamGlobal Community Team A group of community organizers and contributors who collaborate on local events about WordPress — monthly WordPress meetups and/or annual conferences called WordCamps. will still be available for tricky questions, but we’re hoping to make peer mentoring our first line of awesomeness for KidsCamp organizers.

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