12-16 weeks before: Begin by forming your organizing team and identifying the campus or campuses where you plan to host the event. Make initial contact with the institution to confirm interest and feasibility. Once you have at least one campus tentatively on board, finalize your proposed event month and format, and then submit your application.
6 – 8 weeks before: Identify campus and facilitators.
4 weeks before: Finalize agenda and start promotions.
1 week before: Confirm logistics, materials, and registrations.
