Build Your Team
Form a team of Organizers, Facilitators, Volunteers, and Coordinators to plan and execute the event. Ideally, aim for at least one person per role, though smaller teams of 4-5 members can manage multiple responsibilities if needed. Once your team is in place, decide the event month, format, and budget, and shortlist educational institutions to collaborate with.
Recommended Team Size and Roles
- Organizer: (3ā4 members, as needed) – Oversees the event, coordinates with the Community Team, manages approvals, and keeps the planning on track.
- Facilitator(s): (3ā4 members, recommended when organizing sessions in multiple campuses or parallel rooms) – Delivers the workshop/session content, leads hands-on activities, and supports students during practical exercises.
- Volunteer(s): (3ā4 members, as needed)- Helps with registration, setup, photography, student support, and smooth event operations.
- Coordinator(s) (optional but helpful) -Handles communication with the campus, schedules sessions, manages logistics, and supports follow-ups.
