Reviewing a WordCamp Application

1.) Check whether the mailing address matches the location of the proposed WordCamp. If it doesn’t, use the predefined reply (predef) “If not a resident of the city of the proposed WordCamp.”

Check whether there is already a WordCamp in planning for the city/country. If there is already a WordCamp in planning or pre-planning, use the predef “Applying to organize an event that’s already in planning/on schedule.”

2.) Check how long the person has been using WordPress.

If the answer is less than one year, use the predef “If less than one year with WP.”

3.) Check the answer to Q5.

If the only two answers are “I use WordPress for my website(s)” and “WordPress helps me make a living” use the predef “Use WP for my website / WP helps me make a living = ONLY answers to Q5.”

4.) Check the answer to Q8.

  • If one of the answers is “Raise my visibility in the community,” include the predef named “If Q5 is or includes “Raise my visibility in the community”” in the response.
  • If one of the answers is “make money from surplus ticket sales,” use the predef “Make money from surplus ticket sales.”
  • If one of the answers is “Make connections with visiting speakers (like Matt Mullenweg)” include the predef “Make connections with visiting speakers (like Matt Mullenweg)” in your response.

5.) If the answer to Q9 is “no,” use the predef “Start a meet up.”

If the answer to Q9 is “I don’t know,” do a search to see if there is a meetup established in the region. If there isn’t, use the predef “Start a meet up.” If there is one, use the predef “Doesn’t know about local meetup.”

If the answer to Q9 is “yes,” check the URL in Q11 to see if the group is in the chapter account (WordPress will be listed as an organizer on the meetup.com site) or has posted the 5 good-faith rules. Also check to see if the group meets regularly, what kind of activities the group schedules, and get a general feel for the current activity of the group.

6.) If the answer to Q15 is “I don’t know,” use the predef “If unaware of the local tech scene (Q16)” in the response if the rest of the application merits an interview.

7.) If the answer to Q22 is “I want to do it myself,” incorporate the predef “Nope, I want to do it by myself (Q22)” in the response.

8.) If the answer to Q23 is “we all work for the same company,” incorporate the predef “We work for the same company (Q23)” in the response.

9.) If they’re local, they’ve been using WP for more than a year, and they’re involved in a local, active meetup that’s been meeting regularly for 4-6 months and operates within the parameters of the 5 good-faith rules, then research the applicant.

  1. Do they respect the WordPress trademark on personal and business sites?
  2. Do they distribute WP derivatives (themes, plugins, etc), personally or as part of a business or partnership?
  3. If so, are those derivatives GPL?
  4. Do they promote non-GPL derivatives on their personal or business sites?
  5. Are they a spammer or a jerk?
  6. Do the same research for all of the people they list as part of the organizing team.
  • If your research shows trademark, GPL, spam, or other issues, then write a response pointing out the issues and asking the applicant to fix the issues before applying to organize a WordCamp again.
  • If your research shows that there would be NO barrier to the applicant signing the WordCamp organizer’s agreement, then invite the applicant to an interview using the “Request a meeting about an application” predef.