Payment Requests

Ready to start requesting payments for your WordCamp? Vendor payment requests are made from the comfort of your very own WordCamp dashboard.

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From here you can choose to create a new request or see all submitted requests for your WordCamp.

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Let’s walk through submitting a new payment request. Make sure you’ve gathered your invoice and all vendor and payment details before you get started.

First we’ll enter the general information

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And now payment details. You can request payment by check, credit card, or wire.

If you’re requesting payment by check be certain to note who the check should be made payable to, in some cases this is different than the vendor’s name.

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If you’re requesting payment by credit card find out if your vendor requires a credit card authorization form to be submitted.

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If you’re requesting payment by wire you’ll need the following details for the vendor:

Beneficiary’s Bank:
Beneficiary’s Bank Address:
Beneficiary’s Bank SWIFT BIC:
Beneficiary’s IBAN or Account Number:
Beneficiary’s Name:
Beneficiary’s Address:

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Is this request for payment a reimbursement? If so put your name as it should appear on the check in the Payable To field, you can leave your mailing address in notes. If you’re outside of the United States and requesting reimbursement by wire enter your own information into the beneficiary fields.

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Fill out the vendor details. Vendor name, address, and telephone number are all required. But it’s always good to list a contact name and email address when possible.

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Attach all supporting documentation. An invoice is the most common document but you can also upload contracts to be signed, credit card authorizations, bank documents, and any other document relevant to your payment request. If you’re submitting a request for reimbursement please upload your receipt. Any payment requests sent without documentation will be delayed until required documentation has been received.  You can also enter any additional notes here.

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After you’ve filled out all the fields pertaining to your request and uploaded your supporting documentation it’s time to submit your payment request.

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Payments are made with in a week of submission. Please note that it takes 5-7 days from the date it is issued for a check to arrive with the payee so plan ahead. You can view the status of all your payment requests from the All Payment Requests screen. Payment date and other details will be recorded once paid by WordCamp Central.

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